Poster Mechanics

Poster Presenters: Read these instructions to ensure your poster is ready for the Parents Weekend Poster Session! 

1. To submit a file for printing at Post & Print: All files must be submitted electronically via email. Submit to Post & Print, postandprint@bates.edu, by Noon on Tuesday, 4 October.  The maximum file capacity is 20 megs.

2. Naming convention. Please name your poster file with your Bates network username (underscore) your contact phone number (include area code if not 207): Example:   ejawor_7771234.pdf

3. Poster size: Printed poster size should not be larger than 36″H x 48″W.  Posters must be horizontally oriented (landscape).

4. Credits: Remember to put your name (and any co-authors) on the front of your poster! Putting your discipline and your advisor’s name isn’t a bad idea either…

5. Printing deadline. If you are having your poster printed by Bates Post & Print on a wide-format printer, your poster must be submitted for printing no later than Tuesday, 4 October at noon. You are urged to submit your poster before this deadline as there is usually a backlog of submissions to Post & Print right at the last minute.

6. Acceptable file format: Your poster must be submitted as a .PDF or .PPT file or Post & Print will not open the file. Beware that when you design a poster in InDesign, some fonts and formatting may not render in a PDF when viewed on a different computer. Once you have saved your poster file as a PDF, you should look at it on your own computer to make sure it looks OK.

7. Payment:  There is a charge ($25) for printing each wide-format printed poster (36×48 on glossy stock). Post & Print now accepts credit and debit cards, in addition to cash and checks.  

8. Traditional posters are welcome: A traditional non-computer-generated poster (text and images glued to poster board) is a perfectly acceptable option. You may use one or two sheets of poster board (available in the Bookstore for about $.69) and attach your text sheets, maps, diagrams, photos, and other materials. This type of poster MUST be assembled before the poster session, not in the Perry Atrium the day of the poster session! We recommend that you make a traditional poster if you are making your poster after the large-format printing deadline of 4 October at noon.

9. Poster delivery: Unless you make specific arrangements, Post & Print will deliver your poster to Pettengill Hall the morning of the Poster Session. If you wish to see your poster in advance of the poster session, you can ask Post & Print staff to email you when the poster is ready. Posters that are not delivered by Post & Print should be delivered to the Reception Area in Pettengill by 10 AM on the morning of the Poster Session. Your poster will be set up for you in advance.

10. Each Poster is Assigned to a Specific Backboard: Your poster assignment will be emailed to you in advance of the poster session.

11. Your role at the session. You are expected to remain at your poster and talk to visitors for the duration of your poster session (1 hour).

12. After the poster session: You must take your poster with you at the end of your poster session.  We cannot be responsible for orphaned posters!

Once your poster is set up at the poster session, you are now ready to share your research with many interested faculty and peers!