How to Request Accommodations


Incoming and Newly Disclosing Students

Academic Accommodations

In order to ensure there is ample time to process accommodation requests prior to the start of the semester, it is recommended students initiate the process before December 16, 2016 for the Winter 2017 semester and before August 1, 2017 for the Fall 2017 semester.

Processing time for new accommodation requests is generally 1-2 weeks. Once approved, some types of accommodations (for example: peer note-taking and text in alternate format) may take several weeks to fulfill, so it is important to make the request as soon as possible.

Housing Accommodations

Incoming students requesting housing accommodations should do so no later than June 9, 2017. Current students wishing to request a new housing accommodation for the 2017-1018 academic year should do so no later than February 1, 2017. Please visit the Residence Life and Housing Accommodations page for more information.

Current Students with Approved Accommodations

Academic Accommodations

Approved accommodations must be registered each semester. Students registered with Accessible Education and Student Support will receive notification by email prior to each semester with information about how to register their accommodations.

Housing Accommodations

Returning students with previously approved housing accommodations will need to be prepared to provide current information concerning their disabilities and the appropriateness of their housing accommodations for the next academic year.  In January, Abigail Nelson will contact each student regarding accommodations for the following academic year.  Please contact Abigail with questions at any time.

Application Process for Academic Accommodations

Incoming and current Bates students with disabilities who have not previously registered with Accessible Education and Student Support and wish to request an accommodation should follow these steps:

1. Complete an application: You can do this through the Accessible Information Management Portal (AIM) on our website by clicking here: AIM Portal

2. Submit documentation of disability: Specific guidelines regarding documentation requirements are provided. Students may submit documentation in advance through the AIM Portal or at the time of the initial appointment. Documentation may also be sent to:

Abigail Nelson

Assistant Dean of Accessible Education and Student Support

Bates College

Lane Hall 101, 2 Andrews Road

Lewiston, ME 04240


Fax: 207-753-6971

3. Schedule an appointment: You will need to schedule a 30 minute initial appointment with Abigail Nelson, Assistant Dean of Accessible Education. Current students may do this through BatesReach. Her office hours will be listed. Incoming students should contact the office by email or phone to schedule an appointment. Skype and phone options are available during the summer and for students currently off campus. If you need further assistance feel free to contact us through Email or call 207-786-6222.

4. Determination: Upon completion of the initial appointment and after documentation of disability and the request has been reviewed, students will be contacted with one of three notifications. In some instances, a subsequent meeting with Abigail may be necessary:

  • Accommodations Approved: If a student’s request is approved, the student will receive written notification that includes instructions for how to register their accommodations.
  • Request for More Information: In some instances, more information may be needed to evaluate a request. Students will be notified as to what additional information is being requested and a meeting may be necessary.
  • Application for Services Not Approved: When an accommodation request is not approved based on the information submitted, the student have the opportunity to engage in a further dialogue with Abigail before a final determination is made.

Application Process for Housing Accommodations

Please visit the Residence Life and Housing Accommodations page for more information.

Reasonable Accommodations

In the college setting, accommodations cannot alter the essential elements of a course or program. In assessing whether a student’s accommodation request is reasonable in the context of a particular course or program, the Assistant Dean of Accessible Education and Student Support may need to consult with faculty and/or college administrators for input. Students should be aware that certain accommodations, even when approved, may not be appropriate for every course. Students should contact Abigail Nelson directly with concerns about implementation of an accommodation in a particular course or program.