Staffing Models

The Office of Campus Life, in conjunction and consultation with a wide variety of campus partners, has identified three main event staffing models. Please note that these should be considered a spectrum or scale, and that your event’s staffing model may vary from the three outlined below due to anticipated logistical needs.

Model 1: Large-Scale Events

Criteria: More than 300 students anticipated to attend.

  • Director and coordinator always on site.
  • 2-4 event staff on site, based on anticipated attendance.
  • Bates Security on site. Number to be determined by Director of Security.
  • Numerous third party security personnel on site. Final number to be determined by Bates Director of Security in consultation with Campus Life.
  • 2-4 Facility Services staff on site.
  • Bates Emergency Medical Services typically on site with triage station.
  • Event/program planner on site to set up, attend the T-30 meeting, and assist Facility Services with clean up.
  • If event is open to the public, Lewiston Police may also be on site.

 

Model 2: Weekend Late-Night Social Events

Criteria: Events occurring Thursday through Saturday after 9:00pm; less than 300 students anticipated to attend.

  • Coordinator on site – director to fill in if coordinator unavailable.
  • Event Staff on site.
  • Potentially student programming fellows on site.
  • Bates Security on site, number to be determined by Director of Security.
  • 4+ third party security personnel on site to provide basic security services and secure area with one entry point (regardless of attendance – multiple points of entry in these venues need to be secured).
  • Facility Services staff on site.
  • Event/program planner on site to set up, attend the T-30 meeting, and assist Facility Services with clean up.

 

Model 3: Wind Down Weekends (21+) Events

Criteria: Events occurring Friday and Saturday after 11:00pm; 50-150 students anticipated to attend.

  • Coordinator on site – director to fill in if coordinator unavailable.
  • Typically 2-3 Event Staff on site.
  • Bates Security on site, number to be determined by Director of Security.
  • 2-6 third party security personnel on site.
  • Facility Services staff on site.
  • Event/program planner on site to set up, attend the T-30 meeting, and clean up.