Campus Connect Archives


June 26, 2012 6:46 pm

Is there a way to see the revisions that have been made on a Google file?

Yes, go to File > Revision History. This will open a pane on the right hand side of the screen that will show you the changes that have been made based on time. For a more detailed view of the changes, click show more detailed changes at the bottom of the pane. To continue editing the document, click the x in the revisions pane.


June 26, 2012 6:42 pm

How do I change permission levels for people with whom I have shared the file?

When you click on the share icon in the top right, you can edit permission levels next to the space where you enter a person’s email address.


June 26, 2012 6:41 pm

Can I share Google files with non-Bates email addresses?

Yes, you can share Google files with anyone. They can have the ability to edit, comment or view, depending on the permissions you allow them.


June 26, 2012 6:38 pm

Are there limits to sharing files?

There are limits to the number of people with whom you can share Google docs, files, and folders and how many people can simultaneously collaborate:

  • – A single Google doc, file, or folder can only be shared with 200 people including viewers, commenters, and editor (doesn’t apply to public items).
  • – Only 50 people can edit and view a spreadsheet, document, or drawing at the same time.

If your needs exceed this limit, consider the following:

  • When possible, choose the “Public” visibility option.
  • Share the doc or file with the mailing list rather than individual people.


May 24, 2012 2:38 pm

Can I use the Bates campus wide distribution lists with Gmail?

Yes, the Bates campus wide distribution lists, like, will be available through Bates Gmail.


May 23, 2012 4:53 pm

Is there a size or type limitation for file attachments in Bates Gmail?

Yes, to help prevent viruses, Bates Gmail won’t accept file attachments that are executable files (such as those with an .exe extension). Messages with an executable attachment will bounce back to the sender. For details, see the Google Help Center. There is a 25MB size limitation for attachments.


May 23, 2012 4:53 pm

How do I create my own email distribution list?

You can create a personal mailing list (called a contact group in Bates Gmail) by using the contacts picker, which includes the email addresses of all current Bates account holders.
To access the contacts picker when composing an email message: Click the To: link.
If you need to create a global mailing list that other employees can use, please contact the Help Desk.
Once you’ve selected the contacts, name the group. When you compose your e-mail message, send it to the group name.


May 23, 2012 4:50 pm

How are attachments viewed in Bates Gmail?

There are two ways to view a Gmail attachment. One option is to view the attachment within Gmail, without having to download it. The other option is the download the attachment, in its original format, to your computer. Detailed instructions on these options can be found here.


May 23, 2012 4:27 pm

Does Bates Gmail have a “tasks” feature that lets me add messages to a list for follow up?

Yes, the Google Tasks gadget is available in Bates Gmail and Calendar.
Just click the Tasks link in the pane on the left to open the Tasks gadget. Use the gadget to create one or more task lists. To add an email message to a tasks list, open the message and then click More actions > Add to Tasks. The subject of the message appears at the top of your tasks list, with a link to the message content.


May 23, 2012 4:26 pm

Should I delete or archive messages in the Sent folder?

There’s no need to delete or archive messages in the Sent folder. Messages remain in this folder forever, unless you delete them. But, because you have 25GB of storage space, you can keep messages in this folder to refer to them later, if needed.

Also, note that messages in the Sent folder are actually archived in All Mail, so even if you archive these messages, they stay in the Sent folder. Deleting messages in the Sent folder will delete the associated conversations, so it is not recommended.