Going Google – the email series
Our weekly campus emails leading up the great email and calendar migration.
week of April 25
Bates is migrating our email and office calendars to Google Apps for Higher Education at the end of June. We intend to communicate with you on a regular basis between now and then, both to remind you of what’s ahead and to help you get ready for the transition. And you can consult our CampusConnect site for answers to all your questions and concerns, news about training and learning, and project updates.
Meanwhile, here are just some useful and potentially fun things to know:
1. your email address will not change
2. both mail and calendar support over 50 different languages
3. Feeling beachy? How about Ninja? Graffiti? Cherry Blossom? No? Perhaps a simple, stylish grey? It’s all up to you, because Google gives you an ever-expanding range of “themes” to personalize your email and calendar screens.
4. And speaking of calendars, how about this tidbit: You can arrange to have your daily agenda sent to your email every morning at 5 a.m.
See? Your work life is about to change.
week of May 2
We’re back! We know many of you actually read last week’s message about our impending move to GMail and Google Calendar, because we received lots of questions — and that’s great! Here some of the most frequently asked questions, with answers.
1. Will you move *all* my mail?
Yes! We are moving all your email messages, all 30 million of them. We will leave no message behind. (Except those messages in local folders…)
2. OK. Wait! What is a local folder?
A local folder is a place to store email on your computer, rather than on the server. And we can migrate these messages for you, just not as part of the larger move. Contact the Help Desk to see if you have local folders to worry about and what to do about them.
3. I’m a Meeting Maker user. What is happening to my calendar data?
We are migrating all meetings scheduled between 1/1/11 and 1/1/13. And we’ll provide instructions for how you can archive information about meetings that took place before 1/11/11, should you care to keep that information.
4. What’s this I hear about early adoption?
A group of about 200 faculty, staff, and students have volunteered to start using Bates GMail starting in mid-May. The rest of our accounts will be migrated starting the last weekend in June.
week of May 9
It’s just us. Back again this week to with answers to the many questions we received in response to last weeks message.
Many of you wanted to know what the email migration experience will actually be like. So many questions. Luckily, we have the answers.
1. What will the email migration be like?
Starting on migration day, you will see your most recent email first, and then all emails younger than five (5) months. Then, the remainder of your email will begin appearing.
2. How much time will it take to migrate my account?
It depends on the number of messages you have. It could take as little as a few hours or as long as several days.
3. Will I be without email during the transition?
Only if you want to. You will not be without your recent email, but you may be without access to older messages for a short period of time. See #1 and #2 above.
4. Can I continue to use Thunderbird or MacMail?
Yes. But try the web interface. You’ll like it. Unless you don’t.
5. What is happening to Webmail?
It is going away. Forever.
week of May 16
Mid-May, and Gmail is just six weeks away. You may have noticed the
early adopters on campus — whistling, smiling, a little spring in
their steps? Soon, you’ll join the happy throng.
Some folks are wondering about folders. Current IMAP’d folders can be
migrated, so no worries there— you’ll hear more about that. But can
you make folders in Gmail? Yes! Gmail calls them “labels,” and you can
get pretty fancy with them, nesting them into “sub-labels” and giving
messages more than one label, a very handy function.
It gets even better: you can customize a filter to automatically label
and handle all messages from a given sender, like say, your boss. Or
your favorite colleague. Or your parents. Move to trash? Mark as
important? The choice will be yours.
Here’s another tidbit: You can invite someone to a meeting within an
email. It’s like magic.
week of May 23
week of May 30
week of June 13
week of June 20
week of June 27