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About

The Contract Office (Purchasing) develops and oversees a variety of campus-wide contracts and procurement offerings. It acts as a liaison between external vendors and campus constituencies.

The Contract Office operates jointly with the Bookstore Office and is located on the ground floor of Chase Hall. Contact the Contract Office directly for information regarding office furniture, office supplies, area hotels, car rentals, and paper purchasing.


Office Supplies

The college enjoys an office supply contract with W.B. Mason. We developed a list of top-selling items that receive deep discounts.  Office supplies are ordered electronically and delivered twice a week.  Departments who want to set up an on-line ordering account should contact Monica McCusker at ext. 6121.

Delivery days are Tuesdays and Fridays.

Employees can participate in the program to purchase items for home/personal use.  Take advantage of this benefit by contacting Monica for instructions.


Area hotel deals

Bates enjoys contractual deals with several area hotels. The following hotels offer a Bates corporate rate and will bill the college directly for college-related business:

Hilton Garden Inn Auburn Riverwatch — For reservations, call 1-877-STAY-HGI or direct  (207)784-4433 or on-line www.auburnriverwatch.hgi.com. Use Bates College ID # 9883564.

Residence Inn/Marriott, Auburn — For reservations, call  the hotel directly and reference the Bates College Rate.

Hilton Garden Inn, Portland Airport — For reservations, call directly (207)828-1117 or visit their website. Reference Bates College ID # N9887692.


Paper

In concert with the college’s commitment to sustainability, we encourage you to order paper that has the highest recycled content for use in your copiers, printers and fax machines. This year our brand of choice is Aspen 50, containing 50% post-consumer waste. It seems to work well for most campus applications. You will find it listed on our current supply contract with Office Max.

In some instances, Aspen 100 (yes, 100% recycled!) will perform well, and we’d encourage you to make that choice.  Of course, the most sustainable course of action is to use less paper!

Purchase Order Form

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