Course Reductions & Replacements


1 September:
 Send email notification of intent to department or program chairs.
Please identify the length and semester of the leave & whether or not it is contingent upon external funding.

15 September: Chairs of departments and programs send notification to Meg Gresh, mgresh@bates.edu, Dean of the Faculty’s Office, of those intending to apply for leave by completing the three-year plan of leaves form.

1 November of the academic year preceding the year in which the course modification may occur: Application Deadline


Members of the Faculty may apply for a one-course or course-equivalent reduction in their regular teaching obligation during the two-semester period of an academic year. Pedagogical development may include course development, unusual teaching arrangements and strategies, or other projects related either to the planning or implementation of improvements in teaching. In addition, applications may be made for course reductions for specific research projects or grants. Selection is made by the Division Chairs and the Dean of the Faculty. Even when the faculty member receives support from internal or external funding, an application must be made through the Dean of the Faculty, at: Leaves and Course Reduction Form. The deadline for requests is November 1 of the year preceding that in which the reduction will occur. The Bates faculty member must obtain approval from the faculty member’s department and/or program chair prior to applying for the course release and replacement. Department or Program chairs must, in collaboration with the chairs from any departments or programs dependent on the applicant’s course offerings, submit a plan of leaves, a statement regarding the impact of the leave on the department’s or program’s course offerings, and, as relevant, the need for a replacement and a proposal for securing the replacement as described immediately below. The annual maximum number of these projects is fifteen percent of the full-time teaching Faculty.

The Academic Affairs Council will consider applications for a course release associated with a major scholarly or curricular project that involves the replacement of the applicant’s course by a temporary instructor who is hired using funds provided exclusively by the Bates faculty member (i.e., not provided by the college). An example is an extramural grant awarded to the faculty member that contains a budget for the salary and benefits of a temporary instructor who teaches one course, on one occasion, over the lifetime of the grant. Several conditions apply. The temporary instructor hired to replace the course must show evidence prior to hiring that they can teach undergraduates at the standards expected of a Bates education (consistent with Bates Guidelines for Non-tenure Track Searches) and the recruitment and selection of the candidates requires the direct and active participation of the department and/or program chair and the Dean of the Faculty. The applicant must teach full time in the College for no fewer than three consecutive academic years between awards by the Academic Affairs Council of the special course release and replacement option.

To apply for a replacement, please complete the Request for Replacements Form.

The application:

1) The proposal, which should include a brief abstract, must state the project to be carried out and its importance to the teaching or scholarship of the applicant.
2) The proposal must include a statement of the courses and unit to be substituted, or replaced, or eliminated, during the year in which the leave occurs.
3) The proposal must be accompanied by a statement from the department or program chair which supports the leave and which states in specific terms what curricular adjustments will be made to accommodate the leave. No additional staff is possible for covering any course reduction unless funded by a grant.
4) At the conclusion of the academic year in which the teaching reduction has occurred, recipients must write formal reports which become part of their professional record.