Bates Faculty Development Fund
- Prior Email Notification of Intent: 1 September; 15 November; and 1 April to email@example.com
- Application Deadline: 15 September; 1 December (or the next working day if falls on a weekend) and 22 April (the first day of Short Term) Note: There are no extensions to the deadlines.
- Questions? Contact Kathy Graff Low, Director of Faculty Research and Scholarship
Most faculty research and professional development grant program funds are pooled to form the Bates Faculty Development Fund. The contributing funds include the Research Indirect Cost Reserve Fund, the former Professional Development Grants, the President’s Fund for Faculty and Curricular Development (including the fund for publication of scholarly work and the fund for postdoctoral study), the Kathleen Curry Akers ’41 Fund for Sabbatical Leave Support, the McGinty Faculty Research Fund for the Humanities, the Roger C. Schmutz Faculty Research Grants, Special Faculty Development Grants, the Philip J. Otis Faculty Curricular Development Grants and the Glaser Fund for Faculty Research. The purposes of these individual funds are described briefly below.
By pooling available grant funds for administrative purposes, the Office of the Dean of the Faculty aims to streamline both the grant application process for Faculty and the review and allocation process for the Committee on Faculty Scholarship. For most sources of funding, only one application is needed. (Phillips Faculty Fellowships, Summer Research Apprenticeships, and all grants funded through the INBRE grant are administered separately and have different deadlines.)
All faculty members are eligible to apply for the Bates Faculty Development Grant, though if funds are limited, preference in funding may be given to tenured or tenure-track faculty or long-term lecturers. In addition, the Committee on Faculty Scholarship strives to distribute funds for meritorious applications as widely as possible across the faculty. Awards may range from $100 to $10,000. If you have questions about a project or its eligibility, please contact the Director of Faculty Research and Scholarship or any member of the Faculty Scholarship Committee.
To apply. The application cover sheet, narrative and detailed budget should be submitted electronically as a single PDF document to firstname.lastname@example.org. This listserv will electronically distribute all proposals to the Faculty Scholarship Committee for review. Area coordinators and Help Desk staff can assist faculty who need help in converting documents into PDF format.
Application Cover Sheet. Please complete the application cover sheet. A project title and an abstract of not more than 150 words describing the scholarly context or pedagogy of the project are required. Project start date and end dates are required, and are used to establish and terminate grant accounts. Check all relevant information at the bottom of the cover sheet. These categories are not used in decisions on grant funding; rather they are used in assigning awards to specific funds. Please indicate the total amount of research/curriculum development funding sought.
Narrative. A three-page (maximum) narrative must include a statement describing the project and its importance to the applicant’s ongoing scholarship or teaching. It may be helpful to include information about your recent research or scholarship as it relates to the current proposal. For example, a list of selected publications, performances, or projects that might assist us in understanding your scholarly trajectory would be helpful. Preference for awards from the Research Indirect Cost Reserve Fund will be given to projects with a clearly defined scholarly agenda and a plan for bringing the work to fruition, and/or to projects that will result in an external funding proposal. Information on research procedures, research venues and travel, technology needs, and equipment should be provided in detail, as applicable. For teaching or curriculum development projects, the narrative should include a rationale for the work, as well as the anticipated pedagogical or curricular benefits. For both types of proposals, the narrative should also address attempts to secure other sources of funding for the project. If external funds support the project, the faculty member should indicate the source and amount of the funding. The faculty member should also note if existing start up funds or intramural grants from prior years will be used to cover some expenses. A project timetable should explain when the work will be completed.
Detailed Budget. The proposal must include a detailed budget of all expenses for the project. Preference is given to proposals with specific, well-justified budgets. For example, justified estimates of plane fares, hotel costs, indexing, printing costs, the cost of research supplies, and/or similar information is required. Faculty Development Grants support such expenses as:
• Travel for research, curriculum development, or academic meetings (air and ground travel, lodging, meals, registrations, admissions, etc.)
• Research materials (books, data sets, scores, assessment tests, journals, microforms, electronic resources, professional memberships, etc.)
• Communication (phone, fax, mail, subject/consultant reimbursement, etc.)
• Laboratory research (supplies, instruments, consumables, analytical services and testing)
• Technology (computer software and hardware, digital cameras, video equipment, tape recorders, etc.)
• Supplies and materials for artistic work (visual and performing arts)
• Performance costs (fees for professional actors or musicians, instruments, staging, space rental, etc.)
• Publication costs (typing, editing, graphics, transcriptions, indexing, illustrations, reproduction fees, etc.)
• Tuition/fees for postdoctoral education program
• Student or staff assistants (research, curriculum development, or editorial assistants)
• Single course replacements (if a course reduction is approved by the Division Chairs)
• Matching funds where required
Grants do NOT normally support
• Faculty salaries or stipends
• Regular living expenses during a leave
• Travel or living expenses for family members
• Personal gear (clothing, medicines, personal items)
Note: Faculty members applying to the Bates Faculty Development Fund to support travel to professional meetings above and beyond the allocation available through their annual travel allocation must present a compelling argument in their proposal that attendance at an additional meeting is beneficial to their professional development or scholarly work. In general, the Fund will not support travel to more than two additional professional conferences per year.
Project Timetable. Grants are awarded by the following: 15 October; 31 January and 30 May. In award letters faculty grantees are informed of the specific faculty development fund(s) used to support their projects. The faculty grantee’s fund code is established, funded, and activated according to the start date indicated on the faculty member’s application cover sheet.
The project schedule cannot exceed ONE full academic year following the year of application (i.e., approximately 18 months maximum).
Faculty members with temporary appointments are reminded that all internal grant funds must be used during the contract period. Other faculty who retire or otherwise leave the College during the grant period may only access grant funds until the end of the final contract period.
Accessing Grant Funds. The following practices apply to all intramural grant programs, unless otherwise specified. Faculty grantees may access funds only during the period of the grant (i.e., the start and end dates indicated on the application cover sheet). Faculty grantees may access grant funds through (1) reimbursement upon surrender of original receipts by the faculty member to the Office of the Dean of the Faculty; (2) direct payment of invoices, as approved by the faculty member. Grants may not be taken as taxable compensation unless the proposal has been specifically approved with a stipend or living expenses component. Additional information on funding restrictions and award processes is available in the Office of the Dean of the Faculty.
Faculty members who receive grants for their leaves and then do not go on leave will have their grants rescinded.
Final Report. Faculty members are expected to submit electronically a one page final report to the Office of the Dean of the Faculty (email@example.com) on the work accomplished including an accounting of expenditures, within 60 days of the end of the grant period as indicated on the application cover sheet. All future intramural grants are contingent on the submission of this report, without exception. Any funds remaining at the end of the grant period are returned to the Bates Faculty Development Fund.
Endowments and Programs that Support the Bates Faculty Development Fund:
Research Indirect Cost Reserve Fund. Funded by money set aside by the college from the indirect costs it receives from external grants, these grants support faculty scholarship, with the goals of increasing external funding and facilitating scholarly publication and production.
Professional Development Grants. Supported by an endowment established from the Christian A. Johnson Foundation, these grants support research and teaching enhancement projects undertaken by faculty during their professional leaves.
The President’s Fund for Faculty and Curricular Development. An endowed fund, used at the discretion of the President in counsel with the Committee on Faculty Scholarship, for support of faculty and curriculum development.
Kathleen Curry Akers ’41 Fund for Sabbatical Leave Support. Supports special projects undertaken by faculty members during a sabbatical leave, with preference for year-long projects.
The Glaser Fund for Faculty Research. Originally established by Jill Reich and Richard Glaser, this fund received additional support from faculty and staff to honor Professor Reich for her service as dean of the faculty from 1999-2011.
The McGinty Faculty Research Fund. Supports postdoctoral research by faculty in the Division of the Humanities, with preference to projects whose results are intended for publication.
The Roger C. Schmutz Faculty Research Grants. For support of postdoctoral research by members of the Faculty.
The Philip J. Otis Faculty Curricular Development Grants. Support faculty who wish to introduce into their teaching themes or materials pertaining to natural environments or to human affairs in the context of natural environments, including the revision of courses, the design of new courses, or the conduct of background reading or research that would enhance teaching in these directions. These curricular developments may pertain to courses throughout the curriculum. Research in these areas may also be funded through this grant.