Calendar of Personnel Actions

** This calendar is provided for your convenience.  For official dates, please refer to the Faculty Handbook.

Departmental or Program Evaluations in the Second Year

  • 1 December: All tenured faculty members give a letter of evaluation to the chair(s) of the departments and/or program(s) in which the individual being evaluated holds an appointment. The chair(s) read them and gives them to the individual being evaluated.
  • 20 December: The chair of the department and/or program and the individual evaluated each submit a letter stating that the evaluation has taken place according to legislated procedures.

Reappointment for Lecturers and 4th Year Reviews

  • 15 October: The candidate decides whether significant interdisciplinary service will be considered as part of the review. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 15 January: Call for letters from the division chairs, the chair of interdisciplinary programs, and department and program colleagues; call for candidates’ dossiers.
  • 1 July: If the candidate chooses to have an examiner, he or she submits the name of the examiner to the dean of the faculty. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 22 August: Candidates’ dossiers due and open to examiners.
  • 5 September: Colleagues’ letters due, and open to examiners.
  • 25 September: Dossiers opened to members of the Committee on Personnel.
  • 25 October: Committees on Personnel send letters regarding clarification to candidates.
  • 6 November: Responses by candidates to letters from Committees on Personnel due.
  • 15 November: Recommendations due from the Committees on Personnel, for consideration by the president and for decision by the Trustees.
  • 30 November: Deadline for mailing of formal written notifications on reappointment decisions.

Reappointment for Tenure Track Appointments when Contract Began On or After 1 August 2011 (3rd Year Review)

  • 1 September: candidate decides whether significant interdisciplinary service will be considered as part of the review.
  • 1 October: call for candidate’s dossiers.
  • 1 October: call for letters from the division chairs, the chair of interdisciplinary programs, and department and program colleagues.
  • 1 December: if the candidate chooses to have an examiner, the candidate submits the name of the examiner to the dean of the faculty.
  • 26 January: candidates’ dossiers due and open to examiners.
  • 15 February: colleagues’ letters due and open to examiners.
  • 8 March: dossiers opened to members of the Committee on Personnel.
  • 29 March: Committee on Personnel send letters regarding clarification to candidates.
  • 12 April: responses by candidates to letters from Committee on Personnel due.
  • 1 May: recommendations due from the Committee on Personnel, for consideration by the president and for decision by the Trustees.
  • 15 May: deadline for mailing of formal written notifications on reappointment decisions.

Tenure and Initial Three-Year Contract in Physical Education

  • 15 February: Candidate decides whether significant interdisciplinary service will be considered as part of the review. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 15 March: Department/program chairs submit outside evaluator names; candidate submits outside evaluator names and an updated vita. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 1 May: Selection and confirmation of off-campus evaluators; call for candidates’ dossiers.
  • 1 May: Candidate submits names of student evaluators. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 1 September: Call for letters from the division chairs, the chair of interdisciplinary programs, and department and program colleagues, and from students; mailing of candidates’ materials to off-campus evaluators.
  • 1 September: If the candidate chooses to have an examiner, he or she submits the name of the examiner to the dean of the faculty. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 15 October: Candidates’ dossiers due and open to examiners.
  • 1 November: Colleagues’, students’, and evaluators’ letters due and open to examiners.
  • 20 November: Dossiers opened to members of the Committees on Personnel.
  • 20 December: Committees on Personnel send letters regarding clarification to candidates.
  • 5 January: Responses by candidates to letters from the Committees on Personnel due.
  • January: Recommendations due from the Committees on Personnel, for consideration by the president and for decision by the Trustees at their January full board meeting.
  • 10 February: Deadline for mailing of formal written notifications on tenure decisions and on initial four-year contract decisions; deadline for mailing of formal written notifications on in-depth review decisions for colleagues in physical education.

Promotion and Reappointment for Senior Lecturers

  • 1 December: Eligible candidates decide whether to stand. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 15 January: Candidate decides whether significant interdisciplinary service will be considered as part of the review. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 15 January: Call for candidates’ dossiers.
  • 15 February: Call for letters from division chairs, the chair of interdisciplinary programs, and department and program colleagues.
  • 15 March: Department/program chairs submit outside evaluator names; candidate submits outside evaluator names and an updated vita. (Note: This is not a legislated date but one is necessary to meet future legislated deadlines.)
  • 15 March: Candidate submits names of student evaluators. (Note: This is not a legislated date but is necessary to meet future legislated deadlines.)
  • 1 May: Selection and confirmation of off-campus evaluators.
  • 1 May: Call for letters from Students.
  • 15 May: Mailing of candidates’ materials to off-campus evaluators.
  • 15 May: If the candidate chooses to have an examiner, he or she submits the name of the examiner to the dean of the faculty. (Note: This is not a legislated date is necessary to meet future legislated deadlines.)
  • 22 August: Candidates’ dossiers due and open to examiners.
  • 5 September: Colleagues’, students’, and evaluators’ letters due and open to examiners.
  • 22 September: Dossiers opened to members of the Committees on Personnel.
  • 15 October: Committees on Personnel send letters regarding clarification to candidates.
  • 1 November: Responses by candidates to letters from Committees on Personnel due.
  • 15 November: Recommendations due from the Committees on Personnel, for consideration by the president and for decision by the Trustees.
  • 30 November: Deadline for mailing of formal written notifications on promotion decisions.