background

2013-14 Consolidated Faculty and Chairs Deadlines & Meetings

The following meetings will be held as listed and the items are due by the dates noted. Please see the specific guidelines for submission.

September 1:

  • Faculty to notify their dept/program Chair of their 3-year plan of leaves and intent to apply for: Enhanced sabbatical, Leave of Absence, Phillips Fellowship, Pre-Tenure leave, Sabbatical, and Course Reduction.
  • Chairs to aggregate the individual 3-year plan of leaves.
  • Dean of the Faculty’s Office sends Chairs its record of faculty eligible for leaves for the next three years.
  • Dean of the Faculty’s Office sends Chairs information about the Lectureships eligible for renewal.

September 3:  Fall ’13 semester begins.

  • First Year Seminars begin at 8:30 AM.
  • Convocation. 4:10 PM.

September 5:  Personnel letters due.

September 9:  Faculty Meeting with reception following the meeting, 4:15 PM @ Muskie Archives, Rm 201

September 11 – 17:  Fall ’13 registration adjustment period (add/drop) opens for all students – Instructor permission is required.  Last day for registration adjustments is September 17th.

September 16:

September 25:  Department/Program Chairs Meeting, 4:15 PM @ New Commons, Rooms 221/222

September 27 – 29:  Parents and Families Weekend

September 30:  New Faculty submit their course proposals for Winter and Short Term on Garnet Gateway.

October 1:

  • Faculty submit Extra Cost Short Term proposals with letters of approval from Chairs to the Off-Campus Study office for review by the Off-Campus Study Committee.
  • DOF sends Chairs an updated list of anticipated 3-year plan of leaves.
  • Department/Program Chairs submit outside evaluator names to DOF (personnel review for promotion).
  • Candidates submit outside evaluator names and an updated vita to DOF (personnel review for promotion).

October 7:  Faculty Meeting, 4:15 PM @ Muskie Archives, Room 201.

October 14:  

  • Faculty submit their Extra-Cost Short Term course for approval using the online course proposal system in Garnet Gateway (under the Course Maintenance menu).
  • Chairs submit electronically their Intent to submit Full Proposal in February for Authorizations of faculty positions to sgustin@bates.edu,
  • Faculty submit Short Term 2014 new course proposals due REGISTRAR

October 16 – 20:  Fall Recess.

October 30:  Department/Program Chairs meeting, 4:15 PM @ New Commons, Rooms 221/222

October 31:  Chairs to submit Short Term 2014 grid proposals to REGISTRAR

November 1:

  • Faculty submit electronic application for Enhanced sabbatical, Sabbatical, Leave of absence, Pre-tenure leave and Course reduction.
  • Chairs submit an electronic request for Replacements and Additional Courses for faculty receiving Phillips Fellowships or applying for an Enhanced sabbatical, Sabbatical, Pre-tenure leave, Leave of Absence, and Course reduction.
  • Personnel letters due from Chairs and colleagues for tenure candidates to DOF.
  • Last day for withdrawal from Fall semester courses (drops).

November 1 – 2:  Alumni Homecoming Weekend.

November 2 – 8:  Registration for Winter semester.

November 4:

  • Faculty Meeting, 4:15 PM @ Muskie Archives, Room 201
  • Phillips Fellowship Dinner following the Faculty meeting. 6:00 PM @ New Commons, Rooms 221/222

November 15:

  • Faculty submit proposals for GECs for next academic year on the Garnet Gateway.
  • Chairs send titles and instructors of First-Year seminars to Chair of FYS/W Committee.
  • Faculty submit proposal for new Fall 2014 FYSs to REGISTRAR.

November 20:  Department/Program Chairs Meeting, 4:15 PM @ New Commons, Rooms 221/222.

November 22:

  • Chairs submit operating budget requests and capital requests to DOF and Budget Office.
  • Chairs submit corrections to the draft Short Term 2014 schedule to REGISTRAR
  • Faculty submit petitions for Winter 2014 semester courses to REGISTRAR

November 23 – December 1:  Thanksgiving Recess.

December 2:

  • Faculty Meeting, 4:15 PM @ Muskie Archives, Room 201.
  • Phillips Fellowship Dinner following the Faculty meeting. 6:00 PM @ New Commons, Rooms 221/222

December 6:  Classes end. 4:00 PM.

December 10:  Final Examinations begin. 8:00 AM.

December 14:  Final Examinations end.  12:30 PM.

December 18:  Department/Program Chairs Meeting, 4:15 PM @ New Commons, Rooms 221/222

December 14 – January 5:  Holiday Recess

December 25:  Submit Fall 2013 final grades to Registrar

January 2:  (Chairs) Grids available in Garnet Gateway for Fall 2014, Winter 2015, and Short Term 2015; AY2015-16 Course Planning also available in Garnet Gateway.

January 6:  Winter ’14 semester begins.

  • Faculty Meeting. 4:15 PM @ Muskie Archives, Room 201 (Rescheduled to Jan. 13th due to weather).
  • Phillips Fellowship Dinner following the Faculty meeting.  6:00 PM @ New Commons, Rooms 221/222 (Rescheduled to Jan. 13th due to weather).

January 15:

  • Faculty submit proposals for new courses for Fall 2014 and Winter 2015, including First year Seminars and W1, on Garnet Gateway.
  • Faculty submit requests to add or remove General Education Attributes (S, L, Q, W) to existing courses on Garnet Gateway.
  • Catalog copy sent to Chairs for review and revision

January 17:  Last day for Winter 2014 registration adjustments (adds)

January 20:  Martin Luther King, Jr. Day (workshops take the place of classes)

January 25:

  • Chairs submit Fall 2014, Winter 2015, and Short Term 2015 grids, including FYS instructors and titles to the Registrar on Garnet Gateway.  (Online forms available on the Garnet Gateway in early January)
  • Notify DOF (louellet@bates.edu) no later than January 31st of your plans for replacing positions and courses (i.e. broad search, rehire, etc.)

January 29:  Department/Program Chairs Meeting, 4:15 PM @ New Commons, Rooms 221/222.

February 1:  Chairs submit online course planning in Garnet Gateway.

February 1 – 7:  Registration for off-campus and alternate date Short Term courses.

February 3:  Faculty Meeting, 4:15 PM @ Muskie Archives, Room 201

February 15 – 23: Winter Recess.

  • Personnel letters due for promotion.

February 20:  Corrections to the draft Fall 2014 and Winter 2015 schedules due REGISTRAR

February 26:  Department/Program Chairs Meeting, 4:15 PM @ New Commons, Rooms 221/222

February 28:

  • Chairs submit electronically Full Proposals for faculty positions to sgustin@bates.edu.
  • Chairs submit Lectureship Position Authorization Request form to DOF.
  • Last day for withdrawal from winter semester courses (drops)

March 1:  Evaluations of Assistants in Instruction due.

March 3:  Faculty Meeting, 4:15 PM @ Muskie Archives, Room 201.

March 8 – 14:  Registration for on-campus Short Term and Fall ’14 semester

March 15:

  • Chairs send 2014-2015 catalog revisions to Registrar’s office.
  • Chairs submit names of outside evaluator for tenure personnel review.

March 26:  Department/Program Chairs Meeting, 4:15 PM @ New Commons, Rooms 221/222.

March 28:  Mt. David Summit

  • Faculty submit student petitions for Fall 2014 semester courses

April 1:  Faculty submit applications for additional faculty travel funds to Jason Scheideman.

April 4:  Classes end, winter semester.  4:00 PM

April 7:  Faculty Meeting, 4:15 PM @ Muskie Archives, Room 201

April 8:  Final Examinations begin.  8:00 AM

April 12:  Final Examinations end.  12:30 PM

April 12 – 20:  Spring Recess

April 21:  Short Term ’14 begins

April 22:  Faculty submit final grades for Winter 2014 to REGISTRAR

April 23:  Department/Program Chairs Meeting, 4:15 PM @ New Commons, Rooms 221/222.

  • Last day for on-campus Short Term registration adjustments (adds)

April 25:  Last day for withdrawal from on-campus Short Term courses (drops).

May 2:  Faculty submit your field(s) of expertise keywords into grid & forward to Lori Ouellette

May 5:  Faculty Meeting with reception. 4:15pm @ Muskie Archives, Room 201

May 15:  Department/Program Chairs Meeting. 4:15 PM @ New Commons, Rooms 221/222.

May 21:  Last possible due date for Winter 2014 deferred grades for seniors – REGISTRAR

May 23:

  • Deadline to notify Registrar’s office of any senior failing a Short Term 2014 course. 12:00 PM
  • Short Term classes end.  4:00 PM

May 23 – 25:  Commencement Weekend

June 3:  Faculty to submit final grades for Short Term 2014 to REGISTRAR

June 6 – 8 :  Reunion Weekend

June 15:  Faculty submit Professional Activities Report (PAR) to akeegan@bates.edu

June 30:  Fiscal Year End.

  • Faculty and Chairs submit all invoices to Accounting Office.
  • Chairs send department/program information for Dean of Students’ Summer Newsletter to the Dean of Students Office.

August 15:  Chairs send electronically their annual program/departmental report to sgustin@bates.edu.


  • Contact Us