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Dean’s Notice

What is a Dean’s Notice?

A Dean’s Notice is a communication to a faculty member informing them of an extenuating circumstance with a student.  Notices are provided when an unforeseen and/or unavoidable event occurs in a student’s life that may prevent class attendance, completion of an exam, and/or assignment on time.  Please see below to learn what does or does not constitute a Dean’s Notice.

Dean’s Notices are for:

  • Serious illness
  • Medical appointments
  • Family emergencies (deaths, serious illness)
  • Surgery
  • Injury
  • Debate
  • Court dates
  • Other extenuating circumstances (final approval rests with the Dean of Students)

Dean’s Notices are NOT for:

  • Travel
  • Interviews
  • Athletic competitions*
  • Weddings
  • Family vacations

A Note About Religious Holidays:

In recognition of Bates’ commitment to a diverse and inclusive student body and the variety of religions observed and practiced by our students, faculty are encouraged to consult the Multifaith Calendar posted on line by the Office of the Multifaith Chaplain when developing course syllabi so that conflicts between in class examinations and major religious holidays may be avoided. Given the range of faiths embraced by our students, it may not be possible to avoid all conflicts between scheduled examinations and religious holidays. Students are expected to approach the instructor within the first two weeks of the semester if there is a conflict with a scheduled examination, paper, or project due date and a significant religious holiday observed by the student so that, when warranted, alternative arrangements for completing the work may be made.

*Managed by Athletics

In addition, Dean’s Notices will be provided for final exams only in cases of medical or mental health concerns.  Otherwise, if a student would like to move an exam from the date and time it is scheduled, the student must petition the Academic Standing Committee for permission to do so.

How do I request a Dean’s Notice?

A Dean’s Notice may be requested by:

  • Contacting the Health Center for medical or mental health issues
  • Sending an email to deansnotice@bates.edu for urgent requests.  A meeting with either Dean McIntosh or Dean Steidel may be necessary for approval.

Supporting documentation is required for all Dean’s Notices.  Additionally, a Dean’s Notice will not be provided retroactively except on rare occasions when the student is incapacitated.  As with all Dean’s Notices, final approval will rest with the Dean of Students.


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