FAQs for Entering Students
Click the questions to be brought to its answer
- What should I do to prepare for registration on July 15th?
- Where do I find the Catalog and Schedule of Courses?
- How do I log into the Garnet Gateway?
- I’m in the Garnet Gateway. Where is registration?
- How do I register?
- Do I need to choose a First-Year Seminar?
- When do I register?
- How do I know if I gained entry into a limited course?
- In the Schedule of Courses when does a “TR” course meet?
- How do I know if my course requires a laboratory or discussion section?
- Once I’ve chosen a first-year seminar, how many other courses can I register for? What is a normal course load?
- What if I do not have web access?
- What if I cannot access the Garnet Gateway and get an error message on my computer?
- What should I do if I try to register for a course and receive an error?
- How do I drop courses?
- How do I know if there is space available in a course during the add period?
- Must I register for 4 courses now or may I wait to register for courses in the Fall?
- I would really like to take a particular course but there is no longer any room left. What can I do?
- What if I receive a prerequisite error but I believe I may have the required background to enter the course?
- One of the courses that interests me states that “instructor permission” is required to gain entry. How can I get permission?
- I have taken Advanced Placement courses (AP). How will they affect my registration?
- What if I have advanced credit other than AP credit?
- What happens if I miss the faculty legislated registration adjustment (add/drop) dates?
- What if I continue to have questions about registration?
It is a good idea to start by going to the Office of the Registrar and Academic Systems web page at www.bates.edu/registrar. Begin by choosing “For Students” on the left of the screen to view the information available on the web site. It will be helpful to familiarize yourself with this information before beginning registration and you should continue to reference it while a student at Bates. You should then use the online Bates Catalog and Schedule of Courses to plan your schedule before registration opens. We have a registration worksheet available on our web site, that may prove useful if you prefer to plan your courses on paper before entering them on the web. We also suggest having a few backup courses in mind in case your first choice fills up quickly.
Course descriptions may be found in the online Catalog by going to www.bates.edu/catalog. To view the courses being offered this fall (not all of the courses in the Catalog are offered each semester) and the time and place they will be offered, log into the Garnet Gateway and click on the “Course Look Up – All Terms – viewing only” link found on the Main Menu.
To register for courses you’ll need to log into the Garnet Gateway. The Garnet Gateway is the Bates secure online records service. It is here that you are able to view personal information on academics and finances and make changes to your record. No one else may gain access to this information without your ID and PIN. Log into the Garnet Gateway by entering your Bates ID number and PIN, initially assigned to you by Admissions.
You can get there from the entering students page or Under the “Student Menu” choose the “Registration Menu,” then “Register or Add/Drop Courses.” This is where you will register for courses and make course adjustments. To search the course offerings you can click on the menu item “Look-up Courses to Add” or on the “Register or Add/Drop Courses” page you can click on “Course Search.” This will allow you to search the schedule by department/program, instructor, time of offering or keyword.
When you select “Look-up Courses to Add” either from the menu or from the link on the “Register or Add/Drop Courses” page and enter your search criteria the courses you’ve select come up and checkboxes appear next to courses that have spaces available. If you see a “C” next to a course it is full (closed). Once you have put a checkmark next to the course(s) you wish to register for click “Register” at the bottom of the page. Another way to register is to enter the CRN (5 digit course reference number found in the Schedule of Courses) in the boxes at the bottom of the “Register or Add/Drop Courses” page. Either way, you must “Register” your choices by clicking “submit” and then wait to see if you get a registration error. It is recommended that you begin building your schedule by choosing a first-year seminar.
Enrolling in a first-year seminar is strongly encouraged. The instructor of your seminar will also be your academic advisor and you will have the opportunity to take a small-sized course specially designed for first-year students. Most first-year seminars also satisfy the first-year writing requirement (W1). Please refer to the First-Year Seminar list on the first-year web and Catalog to view available first-year seminars. Students may only register for one first-year seminar and they are only offered in the fall semester.
Registration is a three-step process. Registration first opens at 10:00 am on July 15th. Students may indicate their 1st four course choices anytime until July 19 at 4:00 pm. Registration will then close and we will run a procedure to randomly assign students into oversubscribed, limited courses up to the limit of the course. Registration will then re-open on July 22 at 10:00 am (EDT) for adding/dropping on a space available basis.
On July 20 or 21 check the “Register or Add/Drop a Course” page and check your course status. If it is “RE” or “RW” then you are registered for the course.
“R” = Thursday; “TR” refers to Tuesday and Thursday.
Laboratories sections are designated with an “L” (i.e. L1, L2) and discussion sections are designated with a “D” (i.e. D1, D2). If a course you are registering for has a lecture section (section labels A, B, C, etc.) and also has L or D sections you must choose one laboratory or discussion section when you register for the lecture. You’ll see a “BOTH LECT & LAB/DISC REQ” error if you don’t choose a laboratory or discussion section for courses that require a laboratory or discussion. Please note, not all courses with separate laboratory sections fulfill the “Laboratory Experience” general education requirement. Laboratory Experience courses are designated [L] in the catalog description.
After selecting your first-year seminar, you may select 3 additional courses for fall semester. Four courses each semester is the normal course load and your first-year seminar counts as one of the four. You may find the “Look-up Courses to Add” tool helpful as you search for courses to add to your schedule. Once add/drop opens in September students may add a fifth course if they desire. The faculty legislated deadline dates for adding and dropping are listed in the Catalog and on the Registrar’s office web site.
Please contact us at (207)755-5949 or firstname.lastname@example.org. We will send you materials that you can return to us via US mail or fax and we will register you for courses.
It could be that the site from which you are attempting access does not allow a connection. Some businesses and institutions have firewalls, therefore we suggest you try another computer at your local library, internet café, or copy center.
Course link errors are described in the following chart.
In the “register or add/drop courses” area, select “web drop” from the pull down menu next to the course, then select “submit changes” and wait for a confirmation from the system that the drop was completed. You may drop courses until the faculty legislated date listed in the Catalog (± 7 weeks into the semester).
Select the “Look-up Courses to add” option in the “registration menu.” Courses with space available may be selected by placing a check in the box to the left of the course and submitting the course registration. Courses that are full have a “C” instead of a checkbox, meaning that the course is closed. Keep checking the web periodically to see if room has opened in a course in which you desire entry since there is a lot of dropping and adding activity during the first several days of a semester.
We encourage students to register over the summer. You may wait if you would like to speak first with your advisor, however, remember that courses are available on a first come, first serve basis during add/drop.
There are a great deal of registration adjustments made, especially during the first few days of the semester, so if you do not immediately get into a course that you desire, keep checking the Garnet Gateway to see whether space has become available. Also, when you arrive on campus, you may want to go to the first meeting of the class to see whether the instructor may be willing to go over the stated enrollment limit and grant you an enrollment override. If you do not gain entry in your first semester, you will have priority during randomization the next semester you register for that course.
If you do not have the stated prerequisite or believe you should be taking a course at a higher level, wait until you arrive on campus and speak with the instructor of the course. S/he may then decide to grant you permission to gain entry, and place a “prerequisite” override on your record that will then allow you to register for the course. Please note: instructors may not register you for courses and may only grant permission for you to enter a course by placing the appropriate override on your record. Students are responsible for registering for all courses.
Wait until you arrive on campus and speak with the instructor of the course. S/he may then decide to grant you permission to gain entry, and place an “instructor permission” override on your record that will then allow you to register for the course. You can try emailing the instructor. Please note: instructors may not register you for courses and may only grant permission for you to enter a course by placing the appropriate override on your record. Students are responsible for registering for all courses.
If you have been awarded AP credit by Bates it will show on your transcript once the credit has been evaluated and posted. Some AP credits have a specific course equivalency while others are granted as unspecified departmental credit. If course equivalency credit is granted you may not then also register for the course. If you decide, however, that you would prefer to take the course at Bates and not receive the AP credit, please email email@example.com and we will remove it from your record. Otherwise you will receive a registration error when you try to register for the equivalent course. If there is AP credit that you believe you should have been awarded, and it does not show up on your transcript, it may be because you did not score high enough. It may also be that we did not receive the scores from the College Board and you need to make arrangements to have them sent to us. Our web page has an equivalency chart for your reference that also includes the address of the College Board if you need to arrange for scores to be sent. More information is available on our web site. Click on “For Students” and see “Non-Bates credit”.
Please see the section “Non-Bates credit” on our web site to review our policies. Most other non-Bates credit may be evaluated after you arrive on campus.
Please see our policy on our web site about making late registration adjustments. We strongly emphasize that students are responsible for their class schedule, making sure it is accurate and that all adjustments are made within the legislated dates. Faculty are not responsible, nor are they able, to register students for courses. Late fees are assessed if late adjustments are granted and our policies are listed on our web site.
The best way to contact us if you are away from campus is at firstname.lastname@example.org. Once you arrive on campus you may come to Libbey Forum during our open hours, M-F, 9-4. We have trained staff available to assist you and a public computer which you can use to access the Garnet Gateway with staff available to answer questions.
We hope you enjoy reviewing our exciting variety of courses and find the Garnet Gateway a helpful, easy method for registration. We look forward to having you join the Bates community this fall.