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Refund Policy

If you leave Bates before the end of the semester, you may be eligible for a partial refund.

Students who leave Bates during a semester are required to apply in writing through the Dean of Students Office. Refunds are issued by the Office of Student Financial Services upon request after a leave or withdrawal has been granted. The first day of the leave or withdrawal is the date indicated by the student on the Leave of Absence or Withdrawal Form. If no date is indicated, the first day of the leave or withdrawal is defined as the last day the student attended any class.

Some off-campus study programs have an earlier start date than the courses offered on the Bates campus. When this occurs, the refund schedule begins on the first day of the off-campus study program.


Refund Schedule

If enrollment Ceases…                                       Percent of comprehensive fee refunded
on or before the 1st day of classes  100%
 2nd through the 10th calendar day  90%
 11th through 20th calendar day  75%
 21st through 30th calendar day  50%
 31st through 50th calendar day  25%
 after 50th day  0%

Refunds of Title IV Federal Financial Aid

Per federal regulation, when a recipient of Title IV (federal) grant or loan assistance withdraws or takes a leave of absence from the college during the semester, the college must determine the amount of federal aid that the student may retain as of the withdrawal date. Any federal aid the student is not eligible to keep according to the federal refund policy must be returned to the federal government.

Up through the first 60% of the semester, the amount of federal funds a student may retain is based on the number of days he or she was enrolled in the semester. After the 60% point in time of the semester, a student is eligible to keep all of his or her federal aid for that semester.

Refunds of Title IV federal financial aid are made in the following order:

  1. Unsubsidized Federal Direct Student Loan
  2. Subsidized Federal Direct Student Loan
  3. Federal Perkins Loan
  4. Federal Direct PLUS Loan for Parents
  5. Federal Pell Grant
  6. Federal SEOG grant

Requesting a Credit Balance Refund

If your student account has a credit balance (funds that remain after all charges have been paid, usually from an overpayment or the application of financial aid), you can request a refund by completing a Request for Refund Form and returning it to Student Financial Services. If you do not request a refund, any credit balance balance will remain on your account to be applied toward future charges.


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