G Suite – Creating a Secondary Calendar (Part 1) (IT Training Tip)

In Bates G Suite Calendar, you are provided with one personal calendar, that is identified with your name. This calendar is also known as your Primary calendar. In addition to your Primary calendar, you can create an unlimited amount of Secondary calendars. Each Secondary calendar you create is completely independent of your Primary calendar. So you can create a calendar to schedule your work-study students, a calendar to manage vacations within a department, and even a calendar with appointment slots to schedule office visits. The possibilities are endless! By default, no one has access to your Secondary calendar(s), unless you grant specific sharing permissions to individuals.

Note: Though you can create an unlimited number of Secondary calendars, you are limited to creating up to 25 calendars in a 24 hour period. Once that 24 hour period has elapsed, you can create an additional 25 more Secondary calendars.

Creating Secondary Calendars in Bates G Suite Calendar –

Login to your Bates G Suite Account:

  • On your computer, open your Bates Gmail account from within a web browser (Recommended: Google Chrome) and login 
  • While in your Bates Gmail accountclick on the G Suite App Launcher, located on the top–right, and click on the Calendar icon to view your Bates G Suite Calendar
    • You may need to scroll down your list of Apps to see the Calendar icon

Creating a Secondary Calendar:

  • In the left marginunder the mini calendarclick on the “+” to the right of the Add a coworker’s calendar search box
  • From the pop-up menu, click on New calendar
    • In the New calendar window, name your calendar and provide an optional description
      • If your calendar should have a different time zone from your current location, click on the drop-down arrow and choose a different time zone

    • Click on the CREATE CALENDAR link
      • You will see a message on the bottom of the calendar window that Calendar creation in progress…

  • Once you are done creating secondary calendars, click on the back arrow located in the top-left of the Settings window and you will be returned to your calendar view
  • Your newly created secondary calendar(s) will now show up in the left margin, in the My calendarssection

Deleting a Secondary Calendar:

  • To delete a secondary calendarhover your mouse over the calendar name. This will reveal an “X” and three vertical dots (known as the meatball menu).
  • Click on the meatball menu
    • From the pop-up menu, click on Settings and sharing
    • Scroll down to the bottom of the Settings window
    • In the Remove calendar sectionclick on the DELETE link
    • From the confirmation pop-up, click on PERMANENTLY DELETE

  • Once you are done deleting secondary calendars, click on the back arrow located in the top-left of the Settings window and you will be returned to your calendar view

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