G Suite – Using the “+” Feature in Bates Gmail

Do you struggle with trying to keep your Bates Gmail Inbox in control, especially with managing the daily flow of messages you receive? Do you wish there was an easy and effortless way to do this? With the use of an undocumented Gmail feature that you can use immediately, could make a big difference with the regaining control of your Bates Gmail Inbox.

By adding the plus sign (“+”) at the end of your username (but before the @bates.edu) with a keyword or tag, you can then set up email filters to help you keep your Inbox organized. The next time you sign up for a newsletter, social media account, email list, or an online shopping website, consider using the plus sign as part of your email address. In combination with the use of email filters, you can then automatically redirect messages out of your Inbox and directly into a Folder/Label.

Tip: You can even use this feature to star the Inbox messages you receive from important individuals.

There are several ways you can use this feature – the easiest is when signing up for an online service or account that requires your email address, just include the plus sign and a keyword. Let’s say you are signing up for a newsletter on environmental issues; you could use username+environment@bates.edu as your email address. If you are signing up for a social media account, you could use username+socialmedia@bates.edu.

Note: You can use any keywords or tags as long as they are after the “+” and before “@bates.edu,” so the possibilities are endless!

You can also setup your Bates Gmail account to send email messages with your keywords already included in your email address by creating separate email identities through the “send mail as”settings in your Bates Gmail account. So the next time you email an important individual, you can use the username+vip@bates.edu identity, and when that individual replies to your message, the keyword will already be included. You can then set up an email filter to automatically star the email message once it arrives in your Inbox.

Using the “+” Feature From Your Bates Gmail Account –
Using the “+” as part of your email address is easy! All you need to do is include the “+” and a keyword at the end of your username but before the “@bates.edu.”

  • Examples:
    • username+environment@bates.edu
    • username+students@bates.edu
    • username+shopping@bates.edu
    • username+socialmedia@bates.edu
    • username+family@bates.edu
    • username+students@bates.edu

Login to your Bates G Suite Account –

  • On your computer, open your Bates Gmail account from within a web browser (Recommended: Google Chrome) and log in

Creating an Email Filter to Automatically Direct Email Messages to a Folder/Label –Access your Filters and Blocked Addresses Settings:

  • On the top-rightclick on the Settings gear
  • From the drop-down menu, click Settings
  • Click on the Filters and Blocked Addresses tab

Creating an Email Filter:

  • Click on the Create a new filter link
  • In the To field, type in your email address with the “+”
    • Example: username+environment@bates.edu

  • Click on the Create filter with this search>> link
  • To automatically move incoming email messages to a Folder/Label
    • Place a checkmark in the checkbox next to Skip the Inbox (Archive it)
    • Place a checkmark in the checkbox next to Apply the label, then click on the drop-down menu to select a Folder/Label
    • Click the Create filter button

  • Return to your Inbox

Creating an Email Filter to Automatically Star Email Messages –Access your Filters and Blocked Addresses Settings:

  • On the top-rightclick on the Settings gear
  • From the drop-down menu, click Settings
  • Click on the Filters and Blocked Addresses tab

Creating an Email Filter:

  • Click on the Create a new filter link
  • In the To field, type in your email address with the “+”
    • Example: username+environment@bates.edu

  • Click on the Create filter with this search>> link
  • To automatically star incoming email messages
    • Place a checkmark in the checkbox next to Star it
    • Click the Create filter button

  • Return to your Inbox

Setting Up a “Send Mail As” Identity –Access your Account Settings:

  • On the top-rightclick on the Settings gear
  • From the drop-down menu, click Settings
  • Click on the Accounts tab

Creating an Email Identity:

  • Click on the Add another email address: from the Send mail as: section
  • In the Email address: box, type in the email address with the “+” sign you want to create
    • Example: username+vip@bates.edu

  • Click on the Next Step>> button
  • Return to your Inbox

Using a Different Email Identity When Sending Email –

  • Compose a new email message
  • In the From: field, you will see your primary email address (username@bates.edu), click on the drop-down arrow to the right of your email address
  • Click on the identity/email address you want to use from the drop-down menu
  • Compose your email message and click on the send button

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