Microsoft® Office – Using Page Breaks in Word (IT Training Tip)

Many individuals just press the Enter/Return key to add blank lines to get the text to the top of a new page. This can potentially lead to unnecessary complications and frustration when formatting or adding/removing text to your document.

By adding line spacing to your document through the use of the Enter/Return key, these spaces are “linked together.” As the text in your document above these line spaces change and move through your editing and formatting process, the text that was moved down to a new page through the use of the Enter/Return key will also move because the spaces are “linked,” and may no longer be at the top of a new page as previously established.

In order to have the most control with having a new section, paragraph or just text from your document cleanly end on one page and begin on a new page, you will want to make the use of a Page Break. There are several types of Breaks (Page Breaks & Section Breaks) that are available to use within your document, but this week the focus will be on the Page Break.

Using Page Breaks in Microsoft Word 2013/2016 for Microsoft® Windows –

Inserting a Page Break:

  • Click where you want to start a new page
  • Click on the Insert tab
  • In the Pages group, click on Page Break

Viewing Your Page Breaks:

  • Click on the Home tab
  • In the Paragraph group, click on the Show/Hide button
    • The Show/Hide button looks like a backward “P”

Deleting a Page Break:

  • View your Page Breaks
  • Double click on the Page Break you want to delete so it becomes highlighted
  • Press the Delete key

Using Page Breaks in Microsoft® Word 2011/2016 for Mac –Inserting a Page Break in Word 2016/Mac:

  • Click where you want to start a new page
  • Click on the Insert tab
  • In the Pages group, click on Page Break

Viewing your Page Breaks in Word 2016/Mac:

  • Click on the Home tab
  • In the Paragraph group, click on the Show/Hide button
    • The Show/Hide button looks like a backward “P”

Deleting a Page Break in Word 2016/Mac:

  • View your Page Breaks
  • Double click on the Page Break you want to delete so it becomes highlighted
  • Press the Delete key

Inserting a Page Break in Word 2011/Mac:

  • Click where you want to start a new page
  • Click on the Layout tab
  • In the Page Setup group, click on Page Break
  • From the drop-down menu, click on Page
    or
  • Click on the Insert menu
  • From the drop-down menu, hover your mouse over Break
  • From the popup menuclick on Page Break

Viewing your Page Breaks in Word 2011/Mac:

  • Above the Home, Layout, Document Elements tabs, you will see a series of buttons
  • Click on the button that looks like a backward “P” to show all nonprinting characters

Deleting a Page Break in Word 2011/Mac:

  • View your Page Breaks
  • Double click on the Page Break you want to delete so it becomes highlighted
  • Press the Delete key

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