Introducing HouseCat!

HouseCat is Bates’ online housing selection platform. HouseCat allows students to apply for and select their housing online. Flexible, streamlined, and accessible from anywhere, HouseCat is the home of housing selection at Bates.

All students taking classes in the fall semester, whether they plan to be living off campus, or on campus in a theme house, suite, or any other type of housing must complete an application in HouseCat. The process begins with an application, and ends with selecting your housing assignment during the room selection process.

Click here for HouseCat

Applications Open: January 16th

Applications Due:

Group Housing: Monday, March 5th, 4:00PM
Block Housing: Monday, March 12th, 4:00PM
General Housing (doubles/singles): Wednesday, March 14th, 4:00PM

Housing Selection Dates:
Group Housing: Saturday, March 10th, 8:00AM-5:00PM
Block Housing: Tuesday, March 13th
General Housing (doubles/singles): Saturday, March 17th, 8:00AM-11:55PM

Housing Selection 101 – The Basics

It is very important to read the detailed information in the corresponding sections below so that you have a full understanding of how housing selection operates.

Application
All students planning to take classes at Bates during the Fall 2017 semester will complete a housing application on HouseCat (housecat.bates.edu). Whether they are interested in off campus, theme houses, suites/blocks, or doubles/singles, every student needs to fill out their application.

Selection Time
As in years past when everyone applying for housing was assigned a random lottery number by class year, every student will be randomly assigned a selection time by class year. Students applying for group housing (suites or blocks) will receive selection times during the suite and block room selection process, while students applying for doubles or singles will receive selection times during the general room selection process.

Room Selection
Once you know your selection time, you are ready for room selection. When your selection time arrives, you will log on to HouseCat (housecat.bates.edu), and select your room. As rooms are selected, they will be automatically removed from the selection screen, so you will see only rooms currently available to you when it is your time. Each student has a window of time to confirm their room space before it will be placed back into available inventory for others.

Away from campus? No problem! All students will have access to the same online portal with real time information about available spaces. All selection times will be based on Eastern Standard Time.

Application

All students planning to take classes at Bates during the Fall 2017 semester will complete a housing application on HouseCat (housecat.bates.edu). Whether they are interested in off campus, theme houses, suites/blocks, or doubles/singles, every student needs to fill out their application.

To complete your application:

  1. Visit housecat.bates.edu (or the portal button above!)
  2. Log in using your Bates credentials (the username and password you use for your email).
  3. Follow the prompts to complete your application.
    • Please be certain to verify your class year. Class year is used to determine your selection time. Any issues with class year should be reported to Residence Life and the Registrar.
  4. Before the deadline, you need to complete steps 1-7 (of the Application process), ending with signing your housing contract. 

To watch a video with tips for completing your application, click here.

Roommate Groups

Step 6 of your HouseCat application offers the opportunity to form a roommate group.

Any student planning to live with another person, whether in a double, block housing, or a suite, needs to join a roommate group.

 

Suites, Blocks, and Triples

  • All students planning to live in a suite, block, or triple must form a roommate group to link their applications.
  • Roommate groups should include every person planning to live in the space.
  • The number of people in the roommate group must exactly match the number of beds in the space or you will not be able to select housing.
  • Room selection time slots will be based on the average of individual time slots of all group members.

To watch a video showing you how to join a roommate group, click here.

Doubles

  • All students planning to live in doubles must form roommate groups with their roommate.
  • Forming a roommate groups allows students to sign into a space together during the online room selection, using a group selection time.

Singles

  • If you are planning to live in a single, you do not need to be a member of a roommate group.

Group Housing Room Selection

Group Housing Applications Due: March 5th, 4:00PM

Group Housing Room Selection Times Released: March 8th, 4:00PM

Group Housing Room Selection: March 10th, 8:00AM-5:00PM

  • 6 person suites
  • 4 person suites
  • 3 person suites
  • Triples

During the Group Housing Room Selection, students will be able to sign into suites and triples with their intended roommates. The room selection will occur online through the HouseCat portal, and will be based on student’s HouseCat applications and roommate groups.

Important: Prior to the group housing room selection, be certain that your roommate group is the same size as the type of group housing you intend to join (e.g. three people for a triple; six people for a six-person suite.)

Room Selection Process
1. Group leaders create group and manage membership.

If an intended roommate has completed their application, the group leader can add them to the application. 

If an intended roommate has not yet completed their application, that group member can add themselves to the group after they complete their application.  Or, the intended roommates can add themselves to the group when they create their application. The group leader must share the group name and password to enter the group with their intended roommates so that they will be able to add themselves.

2. Group leaders verify group.

As new members join, group leaders need to continually verify the group to be certain that membership is correct. If a group is not verified, the group leader will not be able to select housing during the room selection process.

3. Group receives lottery number and room selection time slot.

After all groups are verified and the application window closes, groups will receive their room selection time slot. Time slots will be generated by averaging the individual time slots of the group members.

4. Group selects housing during room selection time.

During their designated room selection time, the group leader (with consultation from group members) will select the group’s housing from available options on the HouseCat portal. It is the group leader’s responsibility to select housing for the group. If a group needs to change their group leader, they may do so in the same location where they manage group membership (HouseCat step 6). Groups will only to be able to select housing in spaces where their group size exactly matches the number of beds available.

Note: Housing selection is binding. Once you have confirmed your selection on the HouseCat portal, you will not be able to change your housing.

To watch a video showing you how choose a suite or triple room, click here.

 

Commonly Asked Questions
1. What if my group does not like any of the available options?

Your group is not required to select housing during your time slot. If you do not want to live in any of the available spaces, do not select a space. You can disband your group and select an alternate type of housing during the Block or General Room Selection.

2. What if there are no available spaces for a group of my size?

If there are no spaces left for a group of your size, you are able to disband your group, re-form, and select a different type of space. This process must be managed via the roommate group area of the HouseCat Portal (step 6) and include all necessary steps from adding members to verification.

To watch a video showing you how to manage and reform roommate group, click here.

3. How long will my group have to select a space?

We want to provide each group with as much time to select their housing as possible. The length of selection times will be as long as possible within the time constraints of the room selection process. When the total number of applications is known, the length for each time slot will be set. The goal is for each group to have around five minutes to make their selection.

Block Housing

Block Housing Applications Due: Monday, March 12th, 4:00PM

Block Housing Results Released: Tuesday, March 13th, 4:00PM

  • 8 person blocks, Smith Hall
  • 4 person blocks, Smith Hall

Block housing is assigned based on group lottery numbers. There is no block room selection process. Each group is assigned to a space by the Office of Residence Life and Health Education in lottery number order. Block housing occurs following the Group Housing Room Selection so that groups who do not select housing in the Group Housing Room Selection may apply for Block Housing.

Important: Block Housing is a binding process. Any group applying for block housing is required to accept their assignment and is not eligible for any other housing selection process.

Block Housing Process
1. Group leaders create group and manage membership.

If an intended roommate has completed their application, the group leader can add them to the application.

If an intended roommate has not yet completed their application, that group member can add themselves to the group after they complete their application.

2. Group leaders verify group.

As new members join, group leaders need to continually verify the group to be certain that membership is correct. If a group is not verified, the group leader will not be able to select housing in the housing lottery.

3. Group receives time slot.

Averaged time slots from the group application process will be used to order groups for placement in blocks. For groups that reform after the Group Housing Room Selection, individual time slots assigned via the group process will be averaged.  

4. Group receives notification of status from Office of Residence Life and Health Education.

After assignments are made, the Office of Residence Life and Health Education will contact groups with the results of Block Housing.

For groups who receive Block Housing, this notification will include the location of housing assignments.

For groups who do not receive Block Housing, this notification will explain that the group has not received Block Housing. Groups who do not receive Block Housing must disband to participate in the General Housing Room Selection.

 

Commonly Asked Questions
If my group does not get a suite, can we apply for Block Housing?

Yes, if your group is not able to select a suite, you are still able to apply for Block Housing. In order to do this, you must disband your group (if not already a group of 4) and reform as a group of 4 or 8. Only groups of 4 or 8 will be considered for Block Housing.

 

General Housing Room Selection

General Housing Room Selection Applications Due: March 14th, 4:00PM

General Housing Room Selection Times Released: March 15th, 4:00PM

General Housing Room Selection: March 17th, 8:00AM-11:55PM

  • All upperclass doubles and singles, Houses
  • All upperclass doubles and singles, Residence Halls

All students seeking housing on campus for the fall semester who do not select housing during the Off Campus or Group Lotteries or the Block Process must participate in the General Housing Room Selection.

During this room selection process, students will select housing based on selection times randomly generated by class year.

Double Selection
1. Group leader creates group of two and manages membership.

If the intended roommate has completed their application, the group leader can add them to the application directly. If not, the intended roommate can add themselves to the group when they create their application. The group leader must share the group name and password for the group with the their intended roommate so that they will be able to add themselves.   

If an intended roommate has not yet completed their application, the group member can add themselves to the group after they complete their application.

2. Group leaders verify group.

After the other roommate joins the group of two, the group leader needs to verify the group of two to be certain that membership is correct. If a group of two is not verified, the group leader will not be able to select housing during the room selection process.

3. Each group member receives a selection timeslot.

After all groups are verified and the application window closes, each group member will receive a time slot.

4. Group selects housing during selection time.

During their designated room selection time, the group leader (with consultation from their roommate) will select the group’s housing from available options on the HouseCat portal. It is the group leader’s responsibility to select housing for the group. If a group needs to change their group leader, they may do so in the same location where they manage group membership (HouseCat step 6).

Groups will only to be able to select housing in spaces where their group size exactly matches the number of beds available.

Note: Housing selection is binding. Once you have confirmed your selection on the HouseCat portal, you will not be able to change your housing.

To watch a video showing you how choose a double or single room, click here.

 

Single Selection
To select a single, students must remove themselves from all previous roommate groups and be certain their application is not linked to any other applications (verify on Step 6, HouseCat application).
  1. Complete HouseCat application.
  2. Verify that you are not listed as a member of any roommate group of any size.
  3. Receive selection time.
  4. During designated selection time, select your housing from available options on the HouseCat portal.
Note: Housing selection is binding. Once you have confirmed your selection on the HouseCat portal, you will not be able to change your housing.

Got Questions? Email us at housing@bates.edu