Residence and Dining Regulations
RESIDENCE HALL AND DINING SERVICE REGULATIONS 2013-2014
RESIDENCE HALL REGULATIONS: STUDENT RIGHTS, PRIVILEGES, AND RESPONSIBILITIES
RESIDENCE HALLS AND LIVING SPACE
Room Assignments -Bates College is a residential college. Campus residence is required of all students except for those individuals who have been granted special permission by the Office of the Dean of Students to reside off campus.
The Deans reserve the right to reassign students for any reason, including the relocation of students without roommates or the placement of additional students in rooms that are not full. Whenever possible, such reassignments will be finalized at the start of each term. The Housing & Residence Life Office will not permit one person to live in a triple or a quad alone. Students in such situations must find a roommate or they will be reassigned to a new space on campus.
Room assignments for upper-class students are determined through a room lottery by class year and on the basis of room preference forms for new students. Unless a room change is specifically approved by the Office of the Dean of Students, students must reside in lottery-chosen rooms. Should a room/suite be picked with an upper-class student’s lottery number and not occupied by that student, all occupants may be removed from the room and reassigned to a different room.
Room assignments are for the entire year. Two legitimate reasons have been identified for a room change request: (1) serious health problems and (2) irreconcilable differences between roommates. As the College places emphasis on the value of mediation and conflict resolution as the means to resolve disputes, rooming changes will only be considered after the parties involved have attempted to reconcile differences with the help of a mediator such as a Junior Advisor or Residence Coordinator. Once the mediator judges such disputes, the Housing & Residence Life Office will review them. In situations involving first-year students the Housing & Residence Life Office will also attempt to mediate the situation before a change is made. First-year students will not be placed in single rooms, except in extreme cases of need. Students may not move from one room to another without obtaining written permission of the Director of Housing. If a student has changed rooms without obtaining the appropriate permission, a $200.00 illegal room change fine will be assessed to his or her account and the student will be required to return to the original room.
Short Term -Students registered and in residence for Short Term remain in the same rooms they have occupied during the winter semester, unless the residence is closed. Students wishing to change residence for the Short Term must follow the same procedure as outlined above and receive permission from the Director of Housing. The College reserves the right to close certain residences for Short Term. Every effort will be made to provide a two-week notice.
Furnishings – Each resident student is furnished with a bed, desk, desk chair, bureau, mirror, wastebasket, and recycling containers. All furniture must remain in the original student’s room. After students have vacated a room, any remaining items that were not originally allotted to the room will be removed and a disposal fee of $75.00 will be assessed. All lounge furniture must remain in the lounge space.
No structure serving as a bar or facilitating the distribution of alcohol is allowed. Questions regarding the purpose of a structure will be referred to the Dean of Students Office for resolution.
Alterations in the structure or painting of rooms, including built-in furniture, are prohibited. Waterbeds are not permitted.
Telephones in Student Rooms -The college-wide telephone system provides a telephone in each student room on campus. There are no installation fees and no fixed monthly charges for local calls. A $40.00 charge for a replacement phone may be assessed if the phone is damaged. Any telephone problems should be reported to the Help Desk Services at Ext 8222.
Internet Connections in Student Rooms – The college-wide network system provides a network port in each room for each student. Use of the network and network services is subject to the terms set forth in the college “Computer Use Policy”. In case of intentional damage to the network facilities, fees may be assessed for repair.
Custodial Services – Custodial workers are responsible for the normal upkeep of the bathrooms (with the exception of bathrooms within suites) and common areas of the residences. Any excessive mess is the responsibility of the students involved and under certain circumstances a cleaning charge may be assessed. Students are responsible for the upkeep of their room, including routine waste removal. Upon vacating the assigned room, all waste and personal items must be removed; if the room is carpeted it must be vacuumed, and if the room is a hard floor it must be swept clean. Facility Services will assess a cleaning fee of $50.00 per room occupant for any room found not in compliance with these guidelines. A student may check out a vacuum or broom and dustpan from their custodian.
Residential Lounges – Some residence lounges may be reserved for general social and cultural functions. Reservations for event space may be made online at events.bates.edu. Reservations for events with alcohol must be initiated with the Student Activities Office and approved by the Residence Coordinator. First year lounges cannot be reserved for events with alcohol. Activities that require additional cleaning of an on-campus residence will necessitate special charges made to the appropriate group or person. All lounge furniture must remain in the designated lounge space.
Satellite Dishes and Cable Access – Satellite dishes and individual contracts for cable or Internet services are not allowed. Cable access is provided in lounges in halls and houses, in common rooms of suites, and in other locations designated by the College. Any use of cable outside those approved by College policy is prohibited. Unauthorized cable installations will be removed and fined $150.00 under the Damage policy
Damages – Damages occurring in a residence will be repaired by the Facility Services Department at an appropriate time and charges will be assessed in the fairest possible way. If damage charges are incurred, there will be a minimum charge to each student bill of $5.00. Students who wish to hang wall decorations are encouraged to do so using molding hooks or adhesive sponges provided by Facility Services – free of charge. Nails, tape and paste are damaging and their use may lead to charges. Rooms are inspected for damages at the end of each semester. Items found in need of repair or replacement (caused by other than normal wear) will be charged equally to the last occupants unless the charges have been previously assumed. If there is a change in occupancy, rooms will be specifically checked for damages, upon request, by a representative of the Facility Services staff. Willful destruction of property may be cause for action by the Student Conduct Committee or the Dean of Students Office. The Facility Services Department retains the “Right of Entry” at all times for all rooms for the purpose of maintaining a safe physical environment.
The College is not responsible for theft of or damage to student belongings on campus. Students are strongly encouraged to ensure that their belongings are covered by the family’s homeowners’ insurance or to secure other private insurance to cover their belongings at college.
Pets – Small fish are the only pets allowed in residence halls, and fish tanks may not exceed 10 gallons in size. Upon receiving notice that animals have been located in a Residential Hall/House, the Dean of Students will send a letter to any student who has an animal residing in his or her residential room. This notification will require the immediate removal of the animal(s). A copy of the letter will be sent to the Office of Security and Campus Safety and logged there for follow-up by Security the next day. If the animal(s) is found on College property, the following procedures will be implemented immediately:
• A Security Officer will proceed to the room in question, make contact with the resident(s) of the room and remove the animal(s). Animal(s) will be transported to the Security Office. Students may not deny the Security Officer entrance to the room.
• A private contractor retained by the College will then be notified to pick up the animal(s) at the Security Office for transport to the local SPCA. Student(s) will be billed $15.00 charge for the SPCA expenses. The Dean of Student’s Office will then be notified that the animal(s) have been removed.
• There will be no second notification for repeat offenders, and these may be subject to disciplinary action through the Committee of Student Conduct.
Recyclables – Facility Services Department administers the comprehensive recycling programs in all residential, academic and administrative buildings. The recyclables at Bates, once in the common bins, are considered property of the College.
Solicitation / Use of Resources – Bates College does not permit the use of its resources (physical, electronic, financial, or other) to support commercial enterprises, not-for-profit activities unrelated to the educational goals of the College, work on behalf of political candidates, or any activity that could compromise the tax-exempt status of the College. Reasonable use of College resources for personal noncommercial purposes is permitted if it does not entail a direct cost to the College, impede operations, or violate College policies. Door to door solicitation of any kind is prohibited without prior approval from the Director of Housing & Residence Life. Bates College does not allow students to contract with outside vendors to perform services inside the residence halls.
Please refer to the College Computer Use Policy for more information regarding computer use related to the above activities.
Safety and Privacy – In taking a room in a residence hall, a student assumes responsibility for the use and general care of the room and its furnishings. The College respects the students’ right to privacy and their desire to control their own living environment in balance with the College’s responsibility to provide quality and safe residential facilities. Therefore, the College retains the right to enter students’ rooms in cases of emergency or with cause and only with permission of the Dean of Students or his/her designee. The reason for the examination and the objects or information sought will be provided to the resident(s) at the time of entry.
This regulation in no way precludes normal maintenance required in students’ rooms, including custodial service and the scheduled review of residences for the assessment of safety, loss and damage. College security will contact Lewiston police if drug or drug paraphernalia is seen in plain view. Students may then be subject to disciplinary action. At all times the Facility Services and/or the Environmental/Safety Departments reserve the right of entry into any space for health, safety and building integrity purposes.
Except in cases of imminent danger, the occupant of the premises will be invited to be present during the examination, and will be informed of the reason for the examination and the object or information sought. Note: It is not possible to schedule room safety inspections to coincide with student availability.
In unusual circumstances, if dangerous or unsanitary materials must be removed from the premises, the above procedures may be dispensed with. Whenever possible, the student will be notified in advance, unless imminent danger prohibits such a delay or the student cannot be reached.
Fines – Fines may be charged for any safety violation. A safety fine will be assessed if violations recur or if the situation is deemed a serious threat to life or property. The level of fine will be determined based on the risk, the frequency of violations, and the time and effort required to restore safe conditions. Fines will start at $50.00.
Bicycles – Bicycles may not be stored on porches, in lounges or in hallways. Bicycles may not be locked to any part of a building other than an authorized bicycle storage rack. Bicycles found in violation of this policy will be confiscated, and chains, cables or locks on those bikes will be cut if necessary (and will not be replaced by the College). A bicycle may be reclaimed after the first offense by presenting a valid student ID and signing a claim form. If a bicycle is confiscated a second time, it will be held until the end of the academic year. Fines may be charged.
Cooking – Cooking is among the most frequent causes of residential fires. Cooking is not permitted in student rooms. Fire alarms set off due to cooking in rooms are subject to safety fines and confiscation of prohibited appliances. Cooking may only be done in designated kitchen areas and must not be left unattended. The following items may be used only in kitchens: microwaves, bread makers, grilling machines, waffle irons, and slow cookers. The following cooking appliances are not permitted on campus: deep fat fryers, toasters, and toaster ovens.
To conserve energy, microwaves are only allowed as part of a refrigerator/freezer/microwave combination unit, in which only one appliance can be run at a time. One unit is allowed per room, so you should coordinate this with your roommate(s). For rentals and deliveries, one option we suggest is New England Student Services.
Decorations – No type of decorations, electrical lights, ropes, signs or personal items may be hung or attached in any way to electrical fixtures or on the sprinkler piping or sprinkle heads. No alterations or adjustments are permitted which could potentially cause a sprinkler head to discharge. Safety fines may be assessed if warnings are ignored and items will be confiscated.
Flammable Materials – Candles, incense or any source of open flame or ignition are prohibited in student residences. Flammable materials such as gasoline, camp stove fuel, paint solvents, propane, butane, charcoal lighter fluid or other highly flammable material may not be stored or used in student residences. Safety fines will be immediately assessed and items confiscated. Students may retrieve confiscated items at the end of the semester by contacting Bates Environmental Health & Safety Department.
Electrical Appliances – Electric line load limitations prohibit the use of heavy-demand appliances in student rooms. One small refrigerator per resident is permitted in student rooms or in common areas. In no case may a refrigerator exceed 3.0 cu. ft or operate at more than 350 kWh. Larger sized refrigerators, keg refrigerators, coolers, air conditioners and space heaters are prohibited and will be removed if found, and students will be subject to a safety fine.
Light-demand electrical items, such as radios, stereos, alarm clocks and televisions may be used within the limitations of safe operating conditions. If in doubt about multiple appliance usage, please contact the Facility Services Department’s electrical staff for guidance. All electrical items should be unplugged if the student room will not be occupied for an extended period of time such as break periods. Use of cooking appliances is not permitted in student rooms. (Please also refer to Cooking, above).
Electrical Safety – Any electrical device which is modified after purchase is prohibited and will be removed. Students may not add wiring, remove or alter existing wiring or use unsafe wiring devices. Outlet expanders are prohibited and will be confiscated. Thin wire extension cords used for any purpose other than extending a single, low wattage item (e.g. lamp, radio, alarm clock, cell phone charger) will be removed. Overloading thin wire extension cords can lead to overheating and fire. Do not plug power strips into thin wire extension cords. In no case should power strips be plugged into other power strips.
In no case may there be current-carrying wire run under carpets or taped across walking paths, door thresholds or through doorways where pinching or other damage can result. Fines may be issued for unsafe wiring practices.
Firearms and Weapons – Firearms (including air guns), paintball guns, sling shots, bows and arrows, and ammunition, are not permitted anywhere on campus, except in the secured location provided by the Security Office. Please make arrangements for storage with the Security Office to avoid violation of local ordinances and College regulations.
Fire Extinguisher Discharge Policy – Any use of fire extinguishers other than for the purpose of extinguishing fires is subject to safety fines and charges to cover associated clean-up cost.
Class ABC Dry Chemical – This Class of fire extinguishers contains ammonium phosphate, a mildly corrosive material. The yellow powdery residue can irritate and burn the skin and cause severe breathing problems in sensitive individuals. The yellow powder also has the potential to damage electronic devices (computers, cell phones, TV’s etc).
Extreme care should be taken to avoid touching the yellow powder to one’s face or eyes. If contact occurs wash hands and face with soap and water and flush eyes for at least 15 minutes with clean water. Environmental Health and Safety suggests that individuals who come in contact with the discharged material should seek medical attention.
In the event of a fire extinguisher discharge the smoke detector will be activated setting off the fire alarm. All occupants must then vacate the building immediately and try to avoid inhaling or coming in contact with the yellow powder. Occupants shall remain in the designated assembly until Bates Security and the Lewiston Fire Department clears the building for occupancy.
All occupants will be asked to leave the fire extinguisher release area and in some cases the entire building may require evacuation. In extreme cases occupants may need to seek shelter elsewhere until clean-up activities are completed.
Penalties: When a fire extinguisher is discharged for reasons other than to put out a fire, the individual or individuals will be charged for the activation of the fire alarm, the cost to recharge or replacement of the fire extinguisher, and fees associated with the clean-up.
Depending on the circumstances, individual(s) discharging an extinguisher may be referred to the Student Conduct Committee and/or other appropriate judicial actions.
If no individual comes forward to take responsibility for the discharge, the fines will be attributed to all residents.
Life Safety tampering fine: $75.00
Fire extinguisher replacement: $132.42 for recharge and $181.95 replacement
Clean up cost is a minimum of $1,000.00
(Fines/charges for false alarms are listed below in the “False Fire Alarm Policy”)`
Fire Protection and Combustible Materials – A fire in a college residence is a disaster that can be avoided by the mutual effort of residents and staff. The misuse of fire safety equipment (e.g. fire escapes, fire extinguishers, smoke detectors, sprinkler systems and fire alarms) is not permitted and is a violation of public safety laws in the State of Maine. Smoke detectors, sprinkler heads and fire alarms may not be covered with tapestries or other materials. Nothing may be attached to or hung from sprinkler pipes or sprinkler heads. A $75.00 fine will be assessed and items confiscated. Students are responsible for all costs for the repair/replacement to any life safety item. All students should become familiar with policies regarding fire and life safety, administered by the Office of Environmental, Health and Safety.
False Fire Alarm Policy – Bates and the City of Lewiston charge a fine for false alarms. False alarms produced by human error, faulty equipment, or pre-meditation, waste money and endanger the lives of fire fighters and civilians. A false alarm is defined as: “a visual or audible signal transmitted by an alarm system which indicates the existence of an emergency situation, when in fact no such emergency exists.” This includes the activation of an alarm system by the following means:
- The intentional and/or accidental pulling of a fire alarm pull station.
- Intentionally and/or accidentally introducing smoke or other objects into a smoke detector. Smoking is not allowed anywhere in student residences.
- The throwing of articles such as balls and Frisbees, which inadvertently activate a smoke or heat detector.
- The cooking or heating of food and water in a bedroom or any room other than the kitchen.
- Improper use of the kitchen facilities. Examples of improper use include but are not restricted to:
a. Allowing food to burn in an oven, toaster, toaster oven, or microwave oven.
b. Cooking with dirty equipment
The charges for false alarms in a building are:
- First false alarm – $50
- Second false alarm – $85
- Third false alarm – $110
- Fourth false alarm – $140
- Fifth and subsequent false alarms – $375
Healthy Living Conditions – Rooms must be kept clean and uncluttered to maintain a clear pathway for egress in the event of an emergency. Living conditions that could adversely affect residents’ health and safety are prohibited. When residence hall staff, residence hall occupants or other college staff determine that such conditions exist, residents must take immediate corrective action.
Holiday Decorations - Use only materials that are labeled noncombustible, flame-restraint, or flame-retardant. Live Cedar or Balsam trees, wreaths, and garland are prohibited. Decorations must not block or obscure exits, passageways to exits or exit and emergency lights or signs.
Lighting – Halogen lamps, which operate at high temperatures, pose a serious fire risk and are therefore prohibited in all residences. Newer lamps may have safety features which may make them acceptable for use. Contact the Office of Environmental, Health and Safety if there are questions about your lamp’s safety status. Unsafe lamps will be confiscated. Improperly used incandescent lamps are also safety hazards. Lamps taped to bed frames or covered with potentially combustible material (e.g. clothing, tapestries, fabric, paper, athletic gear) will be confiscated. Lamps with bulbs which exceed their recommended wattage will be confiscated or the bulbs will be removed. Fines may be charged.
Lofts – Loft-beds are permitted only under certain circumstances consistent with room safety standards. None may be installed without prior approval/permit from the Safety Office, which is located in Human Resources. Students interested in installing a loft in their dormitory room must obtain a “Loft Building Permit” prior to building the loft. Regulations regarding loft construction are attached to loft permits and should be used as a reference guide during construction. Lofts must be free standing. They may not be built in or attached to walls or woodwork in any way. Within one week of permit issue, all lofts will be inspected and if found acceptable, a “legal loft permit” sticker will be attached to the loft. Lofts must be inspected any time they are moved to a new location (that is, each year or each semester if moved to a new room). Lofts found not in compliance with safety standards will be required to meet standards within a specified time frame, or they will be removed and fines will be assessed. If a legal loft has not been removed prior to the student vacating the room, it will be removed and a fee of $75.00 will be charged to the student’s account. Should there be a loft in a room where no permit was obtained (an illegal loft), it will be removed and a fee of $150.00 will be charged to the student’s account, to cover the permit, removal and disposal fees.
Personal Items – Personal items must remain in student rooms in authorized storage areas. No decorations or personal items may be placed in hallways, other common spaces, or on the outside of the buildings. Items that are deemed hazardous to life safety will be removed regardless of their locations. If these items are found a second time they will be confiscated and a safety fine will be assessed. Students may retrieve confiscated items at the end of the semester by contacting Bates Environmental Health & Safety Department.
Roofs – It is unsafe for students to be on roofs and therefore prohibited.
Smoking – Smoking or the burning of any type of pipe, cigar, cigarette or similar product is prohibited in all campus buildings including residence halls and houses and their stairwells, porches or garages. Smoking is also prohibited within 50 feet (approximately 20 paces) of all campus buildings, including residences.
The presence of ash-filled ash trays and/or hookahs and water pipes will be considered proof of smoking in rooms and will be reported to Security and the Dean of Students Office. Water pipes and hookahs will be confiscated.
- First violation will result in a warning and/or a fine of $50.00.
- Second violation will result in a fine of $75.00.
- Third violation will result in being moved to a different building on campus and a mandatory meeting with the Alcohol, Tobacco, and Other Drug Counselor.
Tapestries – Tapestries which cover or hang beneath lights or fire safety equipment are not allowed and will be removed. Any fabric or paper hanging which has a potential to impede effective sprinkler operation or increases available fuel for a fire will be removed. Safety fines may be assessed if warnings are ignored, and items will be confiscated.
GUESTS IN RESIDENTIAL ROOMS
Overnight Visitation – Each student is entitled to the full use of his/her room at all times when the College is in session. If a student’s comfort or sense of privacy is violated by unwelcome guests, he or she should discuss the situation with the roommate. If this is not satisfactory, he/she should report immediately to the Residence Coordinator, Junior Advisor or to the Housing Coordinator. Measures may include mediation or other forms of reconciliation.
Guest Policy– Guests who are not residents of the College and who use campus facilities for more than three nights in succession may face financial penalties and/or legal action. Guests’ presence may not infringe upon the rights of other Bates students. Specifically, Bates students are not to be unwillingly deprived of their assigned sleeping accommodations because of guests. Any room, suite, or apartment-mate or other Bates student who feels inconvenienced by a guest should first discuss the matter with the host student. If that brings no result, the student should contact his/her JA, RC, or the Housing & Residence Life Office.
Hosts are responsible for the actions of their guests/visitors and will face disciplinary action if their guests/visitors violate College or Residential Policies. The host must report the name and car license of each guest to the Bates Security. If the situation warrants, an exception to the three-night limit may be obtained from the Office of the Dean of Students. Any resident who provides permanent residence to a non-student or an off-campus student is in violation of College regulations and may be subject to disciplinary action.
Vacations – For the protection of students’ safety and property, residences will be closed during some vacations. Students are not permitted access, except in the presence of College personnel. Rooms will be available for occupancy one day prior to the opening of each term and will be closed at the end of the examination period.
The College may provide residential accommodations for certain vacation periods to a limited number of students by prior arrangement. Whenever such an opportunity arises, the Dean of Students Office will notify all students in advance.
Any student who becomes disorderly and is involved in a disturbance, interferes with the rights of others, damages property, or is involved in unacceptable social behavior,
individually or as a member of a group, shall be subject to disciplinary action at the discretion of the Dean of Students Office and the Student Conduct Committee.
Students are reminded that excessive noise, unruly behavior and residence hall damage often compromise the quality of residential life and may be subject to disciplinary action, including removal from College housing.
Consistent with the Bates College Code of Conduct and the Student Conduct Committee, the College reserves the right to withdraw the privilege of attending college at Bates from any student. Neither the College nor any of its members shall be under any liability whatsoever for such exclusion.
STORAGE OF STUDENT PERSONAL ITEMS
The College has a limited amount of space in designated buildings which can be utilized for student storage. Student storage is limited to 3 boxes. All items not contained in the three allowed boxes will be removed and disposed of. The College will attempt to safeguard all property left in these designated storage areas if securely packaged in accordance with the storage policy and tagged with Bates College Student Storage Tags available at the Facility Services Office. The College cannot assume any legal or financial responsibility for property left in designated storage areas. The student’s identification (name, class year and address) should also be listed inside the package, in the event that the exterior tag is separated from the package. There will be no storage provided for graduating seniors and there is a ONE YEAR storage limit for underclass students. After that time, the items will be considered “abandoned,” and will be disposed of. The Storage Policy is posted at all storage locations or may be obtained by contacting the Facility Services Office.
Access Cards – All students will be issued a Bates ID card. ID cards are used to gain entrance to the student’s residence building 24 hours a day and all other student residences during specific hours. Some academic and athletic buildings may be accessed with the ID card during evenings and weekends. The card is also used for identification in the College Library and Dining Services may be used as a bank card with TD Bank.
ID cards may be replaced for a fee of $25.00. Replacement ID cards will be issued from the Access Control Office Monday through Friday from 8:30 a.m. – 4:30 p.m. Hours may be extended at the start and end of each semester and at the end of breaks. If an ID card is lost outside of business hours, a temporary ID card allowing limited access will be issued by the Security Office, valid until noon of the next business day.
Keys– Each student is issued one set of keys to his/her room. Keys are issued at the Access Control Office in Chase Hall, Monday through Friday from 8:00 a.m. – 4:30 p.m. Other distribution locations and times may be available at the beginning of each semester. All students are required to pick up a key. Students must present their Bates ID card and sign for all keys received at the time of issuance. Students who do not pick up their keys within the first week of the beginning of the semester will have their card access cut off.
Key Return/Key Loss – Loss of and/or failure to return keys pose a serious threat to the security of the residents in the affected building and their property. Students must take responsibility to maintain possession of their keys and to return them on time.
All room keys must be returned prior to leaving campus. If keys are not returned to the Access Control Office on the final day of authorized residence or Commencement Day, whichever comes first, they will be considered unreturned/lost and a $75.00 per key charge and a $25.00 late fee will be billed to the student’s account.
The cost to replace a room key and to re-key the lock during the academic year is $75.00 per key.
Room changes – If the Housing & Residence Life Office authorizes a room change during the semester, all exchanges must be conducted at the Access Control Office to ensure proper documentation. Key swapping among students is not allowed. Students have 48 hours to hold keys to both their previous residence and their new residence. Failure to return the key for the previous residence within 48 hours will result in a $100 charge. Keys may be returned to the Security Office at 245 College Street only if Chase Hall is locked.
Students who leave campus early must surrender their keys to the Access Control Office prior to leaving campus, or their accounts will be charged as stated above.
For your convenience, a drop slot is available at the door of the Access Control Office. This box may be used when the office is closed. Keys in the drop slot must be properly identified with the student’s name, ID number, and residence.
Security Screens -Security screens are to be opened only in cases of emergency. Failure to comply will result in a $150.00 fine.
DINING SERVICE REGULATIONS
All on-campus students are on the meal plan. Off-campus students may purchase meal privileges by the semester at the Student Financial Services Office, or by the meal at the current door rate in New Commons. All resident students are entitled to three meals per day Monday through Friday, and two meals on Saturday and Sunday. Shirts and shoes must be worn in all College dining areas at all times.
Dining Service Hours of Operation (Effective Fall 2013)
Monday – Thursday
Breakfast 7:00 a.m. – 10:30 a.m.
Lunch 10:30 a.m. – 2:30 p.m. Door closes at 2:30 p.m.
Dinner 4:30 p.m. – 8:30 p.m. Door closes at 9:00 p.m.
Breakfast 7:00 a.m. – 10:30 a.m.
Lunch 10:30 a.m. – 2:30 p.m. Door closes at 2:30 p.m.
Dinner 4:30 p.m. – 8:00 p.m. Door closes at 8:30 p.m.
Continental 7:30 a.m. – 9:30 a.m.
Brunch 9:30 a.m. – 2:30 p.m.
Dinner 4:30 p.m. – 8:00 p.m. Door closes at 8:30 p.m.
Continental 8:30 a.m. – 10:30 a.m.
Brunch 10:30 a.m. – 2:30 p.m.
Dinner 4:30 p.m. – 8:30 p.m. Door closes at 9:00 p.m.
The first board plan meal for first semester is the Monday evening dinner before classes begin. The first board plan mean for second semester is the Sunday night dinner before classes start on Monday. Following breaks, the first board plan meal is the dinner meal on the day before classes are scheduled to resume. The last meal for each semester is dinner on the final day of exams. The last meal prior to breaks is dinner on the final day of classes. Meals are available for purchase during limited serving hours during all vacation periods with the exception of October Break, during which meals are included in the meal plan.
Off-campus students can make changes to their meal plan selection in the Housing & Residence Life Office until the end of the first week of classes each semester.
College charges are computed on the average number of meals consumed; therefore no allowance is made for meals missed. Students withdrawing from the College should consult the refund policy as outlined below.
Dining Hall Access – Access to the dining hall is limited to those students who have the proper identification card and to guests who purchase individual meals or use a student’s guest pass. Students who give their ID cards to another person, share meals with someone not on the meal plan, carry food out of the dining hall, or otherwise create a disturbance therein may be subject to fines, loss of dining privileges, and/or community service hours in Dining Services.
Should an individual have special dietary concerns (e.g. food allergies or special dining needs), arrangements can be made with the Director of Dining for alternate dining options.
Arrangements for special menus for groups, organizations or individuals should be made with the Catering Manager. The private dining rooms may be reserved for student groups or organizations by booking online at events.bates.edu. Reservations for events with alcohol must be initiated and blue slipped with the Student Activities Office.
PAYMENT AND REFUND POLICY
College charges must be paid before the beginning of each term unless other arrangements are made with the Student Financial Services Office.
Withdrawals and leaves of absence from the College – Students who withdraw prior to the beginning of either the first or second semester must notify the College by the deadlines published in the College catalog to avoid being charged a fee of $150.00. If a student withdraws prior to the 50th day of a full semester, a percentage of the annual charge (not including residence hall allocations) will be refunded as follows: before the first day of classes 100%, 2-10 days, 90%; 11-20 days, 75%; 21-30 days, 50%; 31-50 days, 25%; no refund after 50 days.
Prorated adjustments also will be made in financial aid awards made by the College when a student withdraws prior to the 50th day of a full semester if the student leaves because of extenuating circumstances such as illness or personal emergency.
Refunds for students receiving federal aid are outlined in the Catalog. Students who do not attend or who withdraw from Short Term are not entitled to a refund.
There is no additional charge for degree candidates attending Short Term up to the limit of three. Therefore, no refund will be made for non-attendance. Off-campus Short Term programs usually involve charges in addition to those covered in this contract. Students are not eligible for a fourth short-term. Only students meeting one of the following criteria will be granted access to campus residences and dining facilities during Short Term:
- Student enrolled in Short Term units
- Graduating senior who has already completed three Short Term units and is engaged in an approved full-time activity on campus or in the community (form required from the Housing & Residence Life Office)
- Full-time Teaching Assistant for Short Term units, approved by faculty member (form required from the Housing & Residence Life Office)
- Full-time Research Assistant approved by faculty member (form required from the Housing & Residence Life Office)
- Member of in-season varsity athletic team