E-mail: Creating Folders

Organizing incoming email into folders (and/or subfolders) is an easy way to manage many messages. Folders created in Bates Gmail or in the imap section of Thunderbird (not under Local Folders) will display in both programs. Contact Help Desk Services, x8222 with any questions or concerns.

A. Creating Folders in Gmail

Gmail has a unique feature that uses labels instead of folders. The labeling system in Gmail acts similarly to folder systems in other email programs. You can create labels to mark messages and move messages out of your inbox to labels.

To create a label:

1. Open the email message that you want to label.

2. Click on the labels button. You can choose to label a message with a label you have already created or create a new label.

3. Enter the name of the label. Nesting a label is similar to creating a sub-folder. The label will be located within the unnested label.

4. Click Create.

To Edit Labels:

To remove or edit labels, click on the labels button and click manage labels. Here you can show or hide labels in your label list ior your message list. Your label list is the list on the left hand side of Gmail that shows you all the labels you have chosen to show. Your message list will show or hide labels with which you can mark messages when using the labels button in an email. You may also remove or edit them.

B. Creating Folders in Thunderbird:

1. Click to highlight the imap account (typically named yourusername@bates.edu)
2. Under File, click on New >Folder
3. Type in a name for the folder

Choose whether the new folder lives under the imap section (in line with Inbox, Drafts, etc.) or to make the new folder a Subfolder of an already existing folder by using the pulldown menu to choose which folder.

4. Click OK to add the folder.

B. If these folders do not show in your list of folders:

1. Under File, click Subscribe
2. Be sure the new folders have a checkmark to see them.

Thunderbird gives the option of making new subfolders under both the imap and local sections.

Remember: Local folders reside only on the machine they are viewed on, not viewable via Bates Gmail or backed up on network servers.