Access:

Lyceum login

Lyceum is the official Bates Learning Management System (LMS). Lyceum provides faculty and students a centralized and secure web presence for collaboration inside and outside of the classroom.

Some of the many features of Lyceum are…

• Content distribution
• Discussion Board
• Online Quizzes and Grade tracking
• Chat Rooms
• Syllabus & Class Information
• Custom Web Resources & Information
• Class Calendar
• Assignment Drop Box

For development assistance with Lyceum, see the Documentation section or consult our support contacts in Curricular and Research Computing.

For questions about placing materials on reserve, consult the Library’s information about Course Reserves

The results of our work in 2011-12 reflect this new thinking. It affirmed our commitment to effective use of information and technology in teaching, learning and administration of the college. It reinforced the importance of reliability and ubiquity in information access and technology, while underlining the impact of new demands for information access everywhere on campus, by students, faculty and staff through an growing array of mobile devices. And this planning underscored the need for careful alignment of our plans with both the facilities master plan of the campus and campus efforts to address ongoing maintenance of existing systems. ILS continues to be results oriented. As we work toward new goals for 2012-13, here is a summary of the results of our work in 2011-12.

Gene Wiemers, VP for Information and Library Service and Librarian, August 2012

ILS Goals and Projects – 2011-12 Results

Teaching, learning and research

Complete plan for Learning Commons, begin implementation summer 2012.

• Conceptual design was completed, and funding secured to implement renovation of the library in the summer of 2013. Rest of planning process will be completed by January 2013.
• Worked with partners in Learning Commons project to develop programs, practices and ideas for collaborative work that can inform planning efforts
• Initiated first year of Fits and Starts series on faculty research with leadership from Learning Commons staff.

Complete re-visioning of library services in relation to Learning Commons.

• Reviewed options for shelving of audio and video materials.
• Reviewed plans and explored design and service options for creation of new general purpose service desks on the main and ground floors of the library.

Second year of electronic thesis project. Extend e-submission to all honors theses.

• With Honors Committee leadership, released all 2012 honors theses in electronic form on SCARAB. Worked with committee members to deal with user education, technical and copyright education issues.

Implement class capture technology, and begin to experiment with uses, including public events.

• Installed in two classrooms and began to work with faculty and staff to explore uses.

Promote digital humanities initiatives in relation to Roger Williams facility.

• Hired new technology consultant and began to develop programs.

Test for replacement of Moodle 1.9.x/Lyceum, evaluate Sakai, Moodle 2.x, and OpenCourse (Google/Pearson LMS).

• Installed test version of Sakai. Preliminary assessment will be conducted in fall 2012.
• Installed test version of Moodle 2. Preliminary assessment will be conducted in fall 2012.
• Enabled OpenCourse in Bates EDU Google Apps. Preliminary assessment will be conducted in fall 2012.

Technology for the entire campus

Power upgrades – Dining and Pettengill computer rooms.

• Completed power upgrades and new UPS installations for the main computer rooms.

“Next generation” firewalls for network security.

• Installed Palo Alto firewalls and upgraded NetEqualizer to manage Internet connection.

Implement video web streaming and streaming live video.

• Live streaming service implemented for five major events, including Commencement.
• Developed service level agreement for streaming service.
• Implemented changes in network to accommodate streaming, plus disseminating information on functional and programmatic requirements for a successful streamed event.

Complete initial implementation of new website in WordPress.

• Moved www.bates.edu from iCMS to WordPress MultiSite.
• Added root taxonomy for tagging content and surfacing across sites.
• Ported on-line directory, Garnet Gateway, Course Catalog, Report of Giving, and student employment sites, among others.
• Worked with Bates Communications Office to develop more robust and responsive ongoing support for campus Web development.

Managed transition to Google Apps for Education.

• Email and calendars converted at the beginning of July.
• Google integrated into Password Manager.
• Created calendar loading script.
• Adapted email conversion scripts with help from Appirio.com.
• Technical assistance and user support before, during and after conversion.
• Campus Connect site to support rollout with broad user acceptance.

Develop and implement technologies to improve productivity and service to the college.

• DegreeWorks (online degree audit for students and advisors) was installed and configured. Release scheduled 9/12.
• Implement Banner Document Management System (BDMS) was installed and implementation begun. Provides online access to admission materials for the Admission staff. Implementation is scheduled for 11/12.
• Identify and implement replacement for SuccessFactors (online employee performance management system). Selected and installed Talent Management system for deployment 9/12.
• Continued project to re-implement Banner Advancement, including Banner self-service for advancement officers. This year’s work included reworking of data on events, event attendance, glass giving, constituent mailings, and solicitation tracking. Advancement self-service is in user testing, August 2012.
• Created a secure document management site in Drupal for Board of Trustees and provided training and on-site support for Trustees.
• Worked with Bates Communications Office staff to implement centralized management of digital signs. Currently 18 digital signs are under management.
• Assisted in the deployment of multifunction printers (MFPs) including technical support for integrating the Xerox print system with Equitrac, and coordinating installation and training.
• Performed major upgrade in Banner, and upgraded software versions on key college systems, including SmartCal, PHP, R25, Illiad, Drupal and Hyperion.
• Built community giving site in Garnet Gateway.
• Enhanced the First-year website.

Mobile connectivity on and off the campus

Upgrade of wireless to “N” standard (incl. temporary reallocation of switch replacement resources).

• Upgraded all wireless access point to the “N” standard.
• Installed outdoor class access points in athletic fields for both end user access and to accommodate Web broadcast and other athletics uses.

Refine mobile device option as part of the computer replacement program.

• Introduced a mobile option as part of computer replacement program. Developed a program for deploying iOS device including imaging and user support.

Experiment with mobile devices in library and technology instruction, including e-readers.

• Deployed iPads to research librarians, curricular and research technology staff, some technicians and others to begin learning how these devices work, and how to help others use them for their work.

Improve proxy access to licensed information content for off-campus use.

• Tested alternatives and deployed EZproxy. Release scheduled for September 2012.

Select new web conferencing tool(s), including consumer-level services such as Skype.

• Selected Adobe Connect as supported web conferencing tool and upgraded G13 Pettengill to provide high-quality video conference room.

Management and partnerships

Complete 2011 update of ILS strategic directions document.

• Strategic Directions update was completed and reviewed with ILS staff, campus leadership and the Board of Trustees in fall 2011.

Disaster Recovery Test April 28, 2012

• Developed operational disaster recovery site for Banner and Hyperion administrative systems.
• Conducted full test of disaster recovery procedures for Banner operations. Systems were shutdown, moved to disaster recovery sites and restarted in about an hour.
• Planned for recurring testing, including refinements and extensions over the next years.

Plan for overhaul of internal communications including communications media (calendar, e-mail, electronic bulletin boards, lists etc.).

• Worked with senior leadership, Bates Communications Office staff and others to plan and implement a two year project to look at the basic internal communications functions of the college, Campus Connect. Google Apps for Education deployment (above) is a key component of this project.

Electronic records management process development, including policies, procedures and technology for e-mail archives, and plan for plan for storage capacity for Muskie Archives – electronic and paper.

• With the beginning of 2012, the Archives began officially recording all electronic accessions–29 such accessions, amounting to 81 digital files. A small total, but expect this total to increase significantly in the coming years.

Continue efforts to manage with high levels of service and high efficiency.

• Bibliographic Services staff reorganized many of their functions to ensure that there is backup staffing for most processes. Reduced staffing levels by 1 FTE and improved efficiency.
• In a collaborative project between Research, Bibliographic, and Access Services, the library reorganized the bound periodical and science book collections, consolidating both onto the upper and lower stack levels of the ground floor, freeing about 3,000 sq. ft. of floor space for the learning commons project. We reduced the number of browsing periodicals to an essential minimum compatible with a new coffee shop arrangement, and created a new home for the Math and Statistics workshop with temporary furniture. All this to enable both planning and building of expanded learning functions in the library.

• summary
• classrooms
• services
• colleges
• responses:
• faculty
• staff
• students

This survey helps provide a framework within which we can examine some of our broader technology inititiatives, such as the work of the Classroom Committee. The Classroom Committee includes members from ILS, Facility Services, the Registrar and the faculty. With regular infusions of capital funding, the Committee has been working since 2001-02 to systematically improve the College’s classrooms as learning environments, including technology, but also including furniture, lighting, window treatments, paint, carpet, etc. By the fall of 2009, the Committee had recommended installed technology in every classroom scheduled by the Registrar, and ILS had completed installations. The MISO survey gave us some framework within which we could examine the effort to bring information technology into the classrooms, and its perceived effectiveness. Here are some observations from the survey and related data:

1. Classroom and meeting space technology is very important to the Bates faculty and its perceived importance to faculty is higher than at other colleges like Bates.
2. Bates faculty members use classroom technology heavily.
   • In the 2008 survey, 1/3 of the faculty members said they used classroom technology more than three times per week; 65 percent said more than once per week.
   • In 2009, we installed technology that allows us control many technology installations in classrooms and to measure use directly. In the 2011-12 academic year, this classroom technology was used in more than 10,500 class sessions.
   • By the fall of 2012, more than 70 percent of the courses taught at Bates were active users of Lyceum, the College’s course management system using Moodle software.
3. Satisfaction with classroom technology among the faculty in 2012 was high (3.47 on a scale of 1-4), higher than that expressed by faculty at other colleges like Bates.
4. In the early part of the decade, Bates was a bit behind the trend line among liberal arts colleges as measured by the percentage of classrooms with installed technology. At 100 percent, Bates is now a bit ahead of the trend line.
5. As capital funds have been used to expand the number of classroom technology installations, ILS has received and allocated operating funds to cover replacements and upgrades.
6. The College has an ongoing commitment to funding improvements in the classroom environments with additional capital funds.

MISO Survey 2012

For information concerning other types of e-mail lists, for ex. forsale and other majordomo lists, please consult the following web page.

1) How do I send a message to the course list?
Address the message to the listname (i.e. wmath105a@lists.bates.edu). The message will be sent to the faculty member(s) teaching the course and all the students registered for the course.

2) Who may send a message to a course list and how do I add members to the list?
The instructors and all students registered for the course can send messages, as well as and any individuals who have been added to the list by request of the instructor (i.e. lab assistants) by Help Desk Services. Since course lists are kept up to date hourly via Banner updates, and/or web  subscriptions by the owner/professor, they will not keep the “non-registered people” on the list. Please send requests each semester (and Short Term) for these additions with the following information: name of person to be added and reason (TA or peer writing assistant, etc.), their username, and the course(s) and section(s), lab(s) ex. WCHEM108A.

3) How do I know the list name?
List names are created by concatenating a semester designator (F for fall, W for winter and S for short term), the Bates department abbreviation, the course designation, and the section followed by @lists.bates.edu. Case does not matter.

Examples: wmath395AA@lists.bates.edu or FNRSC200D1@lists.bates.edu
NOTE: If there is only one section of a course, the list name will end with “a”. If a course has a linked lecture and lab or discussion section, you may either send a message to the entire lecture section or to a specific lab or discussion section. (Note: This is a good way to inform your class of extra 8:00 classes, classroom changes, cancellations, etc.).

Note: when entering a list name for a cross-listed course do not include the “/” between the two two-character department codes. i.e. wbige110a@lists.bates.edu is the list name for BIGE 110 section A.

Also, Short Term lists need senvrs101a@lists.bates.edu there is a second “s” before the course number.

4) Can I send a message from an account other than my Bates account?
No. Only class members may post to the list. You must send to these lists from your Bates email account so you are recognized as a member of the course. If you try to send mail from a personal Gmail, Yahoo, Hotmail or AOL account, for example, the system will not accept it.

5) How can I distribute attachments or share files with the class?
There is a limit on file size for course lists to prevent clogging of the system. If you are interested in sharing files with the class, please use Lyceum.

NOTE: If a message is sent to the list from a non-Bates email or the attached file exceeds 100KB, the message will bounce. The sender will receive an email telling them the message has bounced and why.

6) Who will receive my message when I reply to a message?
If a message was sent from a list and you use the reply option, your reply will go to the sender.  If you wish to reply to the list, a reply all is necessary.

7) How do I get a list of the individuals on a specific list?
If you are a member of the list you can find out on the web or by using e-mail commands:

For Web access to obtaining a list of members (“who”):
NOTE: Off-campus you will be asked to login with Bates username and password before following these instructions.

• Open a web browser to https://lists.bates.edu/mailman/listinfo/listname
  [where listname is the name of the list]
• Click on the list name.
• Scroll down the page to the subscribers section at the bottom.
• Enter your e-mail address and *password.
• Click the Visit Subscriber List button and a list of the members displays.

E-mail commands for obtaining a list of other members (“who”):

Members have to send the following two messages 1) for your password for the list and 2) to execute the who query:

1)First retrieve your password for this list by sending a message in the following format:

To:listname-request@lists.bates.edu (where listname is the name of the list to which you are a member)

Subject: no subject)

Body: (only the word) password

The list management program will send you a message back with the password, which refers only to this list. Write down the password, as this will be needed for this list in the future.

2)Then send a second message in the following format:

To:listname-request@lists.bates.edu

Subject: (no subject)

Body: who password
[where password is the password you just received]

The list management program will send you an alphabetical list of members by username.

8) How do I save messages I want to keep?
Each member of the list is responsible for saving any message they wish to keep. There is a finite amount of space in the incoming mailbox directory, so messages should not be kept in your incoming mailbox but saved in a folder as you would other e-mail messages.

9) How do I get on or off a course list?
These lists are generated nightly from course registration information in the Registrar’s database. If you are not on the list of a course you are attending, you are not properly registered for that course. If you are on a list of a course you are not attending, you have not properly dropped that course from your schedule. Add/drop forms are available at the Registrar and Academic Systems office in Libbey Forum. Once the registration adjustment has been processed, your name will be added to or deleted from the list by the next day.

10) How do I get more help on using course lists?
For more information on adding or deleting users to course lists, questions concerning attachments, in using your E-mail system, or other technical questions regarding the lists or Lyceum, contact the Help Desk Services, x8222.

For more information on E-mail “netiquette”:
http://www.albion.com/netiquette/

11)  How do I subscribe to a Majors or Advisors list?
These lists are automatically generated through registration and major declaration in Banner. No moderator will approve these messages.

12) What error messages are commonly received with course list mailings?
Messages may be returned to the sender or “bounced back” if:

• Non-member submission
  Your messages to has not been delivered to the list for the following reason:
  Non-member submission from (see #2 above)
• Excessive File Size
  552 5.2.3 Message size exceeds fixed maximum message size (15000000)
  Attachments are larger than 10mb (Lyceum recommended for file sharing, see #5 above)
• Listname is not constructed properly (see #1 above)
• Message has implicit destination – meaning list address was in BCC field instead of To or CC

13) When do course lists become available for a particular semester/term?
Course Lists are created as the random registration and add/drop progresses at the beginning of each new semester.  As individuals register for a course, the lists continue to be updated automatically on a nightly basis.

14) What is the life cycle of a course list?
The creation is during random registration and add/drop. Lists continue to be updated as individuals register for a particular course.  After the semester is over it is no longer possible to e-mail to that group using the course list collective name.

15) How to retrieve a forgotten list password using the web interface?

• Open a web browser to https://lists.bates.edu/mailman/listinfo
• Click on the list name.
• Scroll down the page to the subscribers section at the bottom.
• Enter your email address in the last box on the page
• Click Unsubscribe or edit options and another page will come up
• On the left side of the page under Forgotten Your password,click on Email my password to me
• Your password will be e-mailed to you right away.

16) How do I send a message to all students that I advise?

Address the e-mail to each of the following:
UNGusername@lists.bates.edu  – for underclass students
MJRusername@lists.bates.edu - for majors
MINusername@lists.bates.edu - for minors

NOTE: The username inserted is the Professor’s username, for ex. cschwinn for Prof. Carl Schwinn.

17) What are the changes to the naming of First Year Seminar lists for Fall 2010?
As of Fall 2010, the naming convention of the FYS course email lists is as follows:
year.semester.fys.coursenumber; e.g.  10ffys123@lists.bates.edu
This differs from the naming convention of all other course lists in that the year is appended to the beginning. In addition, each FYS list will expire five semesters after the Fall semester in which it was created. Thus, a list created in Fall 2010 will expire at the end of Short Term 2012.

• summary
• classrooms
• services
• colleges
• responses:
• faculty
• staff
• students

The response rate for Bates faculty was 76 percent. This is higher than that achieved in previous library and technology surveys, and higher than the average response rate in the comparison group (62 percent). Here is what we learned about how their answers compared to those of other colleges:

1. Bates faculty rate virtually all ILS services as more important than the average faculty in the comparison group, especially :
   • Lyceum and Lyceum support
   • Departmental and specialized computing labs
   • Library subject guides
   • Computing website
   • Web conferencing (e.g. Skype, Adobe Connect)
   • Technology support for students’ scholarly research
   • Library research instruction for academic courses
   • Interlibrary loan
   • Library reference services
   • Support for digital audio/video creation
   • Garnet Gateway
   • Library support for students’ scholarly research
2. Bates faculty are more satisfied than the average of the comparison group with:
   • Lyceum and Lyceum support
   • Input into library decisions
   • Input into computing decisions
   • Library liaison services
   • Online library catalog
   • Borrowing technology equipment
   • Departmental/specialized computing labs
   • Computing web site
   • Overall library service
   • Instructional technology service
   • Library collections (physical)
   • Garnet Gateway
   • Support for specialized computing needs
   • Library research instruction for acadmic courses
   • Technology in meeting spaces and classrooms
3. Bates faculty are less satisfied than the average of the comparison group with:
   • Performance of wireless network on campus
   • Availability of wireless access on campus
   • Access to online resources from off campus
4. Bates faculty say they are more informed than the average of the comparison group about:
   • Copyright and fair use issues
   • Scheduled network downtime
   • Whom to contact for library and computing needs
   • Privacy issues related to technology
5. Bates faculty say they are less informed about:
   • Data backup solutions

Faculty Response Details (in order of perceived importance, left to right)

MISO Survey 2012

Some Questions and Answers

There are some recurring questions regarding our efforts to inform users about the risks of illegal file sharing on campus, and the steps we take to reduce the impact of this kind of activity. While we are not giving legal advice, we can clarify how Bates handles these situations.

For all users: [for faculty]

1. How will Bates protect my rights if I am accused by a copyright owner?

   When Bates receives complaints from copyright owners regarding alleged illegal activity on IP addresses, we identify the users involved, forward the complaints to them, and require them to take down the content and let us know when that process is complete. We take additional measures (such as terminating the network connection) if the user doesn’t respond or remove the file within a specified time frame, and we take additional disciplinary steps if we find repeat offenders. We protect the identity of our computer users, and will not release the name of the user to the copyright owner unless we are presented with a valid subpoena or court order. If we are presented with a valid subpoena, we will comply with its requirements. In any case, you are individually accountable to the RIAA or any copyright holder, and Bates cannot protect you from that.

2. I pay a lot to come to Bates. Haven’t I paid for the right to do whatever I want on the network?

   You can expect to use your fair share of the computer resources on the campus and you can expect Bates to treat information on the network in a confidential way. However, you must obey the law, and your use of the network should not limit the use of others. Bates also must comply with the law or we put at risk our ability to provide a network for you. The Internet is not a private network. You should know that your communications could be monitored by anyone who knows how to do it, and files can be tracked. Complying with the law is not just the right thing to do, it is also a good way to avoid risk.

3. What if I used a P2P file-sharing program before and the MP3′s are still on my hard drive?

   If you have illegally obtained files on your computer, you should remove them. Don’t figure that you are smarter than the large companies who are willing to spend a lot of money to protect their property and find such files.

4. Will Bates inspect my computer?

   As a network service provider, we are responsible for making the network available to you. You are responsible for the contents of your files. ILS administrators cooperate with law enforcement authorities in investigation of crimes that involve the Bates network or Bates computers. We also cooperate with College officials investigating violations of College policy. We are authorized to inspect the contents of files if needed to carry out our responsibilities to maintain the network. If we uncover illegal activity in such an investigation or in routine network maintenance work we will take the appropriate steps. If we identify materials that appear to be illegal on Bates-owned computers, we will disable access to the materials until we can determine with the user if proper permissions have been secured. If we identify such materials on personal computers connected to the Bates network, we will inform the user and take additional steps as necessary. We take comparable steps if violations of College policy are discovered. The College may take additional disciplinary steps under student, faculty or staff policies.

5. What if I’ve already purchased the material?

   Whatever rights you have to individual use of CDs, DVDs or other digital materials, they usually do not include the right to share copies of them with others, unless you have permission of the copyright owner. If you have files on systems that can be publicly accessible to others, you should remove them. Copyright owners are really interested in finding people who are illegally sharing their property.

6. Can I setup an FTP account to share files?

   How you share the files is beside the point. Whether P2P or FTP, if you are sharing files illegally, you open yourself and others to enormous risk. In addition, most FTP connections are insecure; using them opens your network account and your files to any number of risk factors.

7. What if I have full consent to share the copyrighted material, can I then share it?

   If you have permission to share the material, by all means go ahead. You should be aware of the steps we take to limit the impact of computers that are consuming an extraordinary amount of Internet resources. If you have a legitimate need to share files and find your access is limited, please contact Help Desk Services so we can discuss your needs.

8. I own the software/music files already, but I do not have the proper software to back up the CDs on my computer, so I want to download the file(s) from a P2P application. Why are you stopping me? This is legit after all.

   You may have rights to back up your legally obtained copies. This usually does not give you the right to get another copy from someone who does not have the right to share it. If you want to download the material from the producer’s web site and can legally do it, go ahead. Typically, a P2P application will not be the tool to do this.

9. OK. I’ll just share materials with my friends on the campus network and not on the Internet. What’s wrong with that?

   You should be aware that some of the copyright owners have specifically targeted on-campus distribution. If you are sharing something without permission of the owner you are putting yourself, and perhaps others, at risk.

Especially for Faculty Members: [for all users]

1. What techniques does the College recommend to share materials with my class? Isn’t sharing this material the same as the illegal file sharing you are talking about?

   Information and Library Services has several methods that can be used to make materials available under “fair use.” These include library reserves and password protected web resources tied to enrollment (Lyceum). You should only place those materials essential to your course in such a location, and you should remove them at the end of the semester. In all cases, the College should have a legal copy of the material in order for you to make it available under fair use. Other ways of sharing things with students, such as putting them in a share file that is publicly available, publishing them on the World Wide Web, or sharing materials with students who are not in your course, may be subject to potential legal action by copyright holders. We provide a “streaming” service available to secure the access to MP3′s that are used for digital reserves and other educational purposes. Streaming does not transmit a copy of the material. It serves out the content in real time, so it provides an extra technological barrier to unauthorized copying.

2. If I share music with my students in class, they may make copies for their friends. Am I responsible for this? What are you doing to stop this?

   Students who get materials as a result of course enrollment, whether they are course packs they purchase from the bookstore, library reserves they copy in the library, or materials on a course Website, have never had the right to make these materials available to others. Your students are responsible for their own compliance with the copyright law. We do, and you should, make them aware that the materials you make available to your class are for purposes of the class only. The same applies if the students have the sophistication to work around the technical obstacles we employ to create limitations on copying. They are responsible for their own compliance with the law.

3. I find this all very confusing. Aren’t there clear rules that I can follow for sharing music or other files in class?

   Unfortunately there are no clear rules for fair use. Fair use is determined on a case-by-case basis, applying and balancing the so-called Four Factors. The University of Texas has published a Copyright Crash Course that provides some useful guidance. You can see the section on fair use at:

   http://copyright.lib.utexas.edu/

   Bates has had ‘guidelines’ for library reserves and course packs for some time. We provide guidance regarding best practices for online digital materials, but the law and best practices are changing rapidly. See:

   http://www.bates.edu/ils/policies/access-use/copyright-guidelines/

   These guidelines define our best efforts to provide a good faith solution to promote the fair use of copyrighted materials. These guidelines are not a substitute for the law, but can guide practice on campus.

4. I have several computers in my research labs that are assigned to me but that are open to students. Does the college expect me to take responsibility for my students’ computer use while they are using computers in my research lab?

   The basic principle at stake is that all persons, students included, are individually accountable for their behavior. If your lab machines were identified as hosting illegal file sharing we would expect you to help us investigate it and correct the problem. Depending on the nature of the activity, we might also ask for your help in identifying who was responsible. The College could conceivably be construed as being liable for a file sharing program installed on one of our computer lab machines. We want to take the steps we can take to keep the College’s risk to a minimum.

[return to top]

Teaching, Learning and Research

Conduct systematic outreach with the faculty, looking for opportunities to improve services and collections, and promote/support creativity, experimentation and innovation.

Work with President Spencer and other campus leaders to create a faculty and staff team to explore ways to support and enhance innovative pedagogy at Bates.

Strengthen partnerships with Writing at Bates and Math & Statistics Workshop. Experiment with new and enhanced shared services with Library and other ILS units.

Plan and implement renovation of Ladd Library for near term needs.

Work with faculty members to extend use of Google Apps for Education for classroom and research use.

Test new course management systems to find next iteration of Lyceum, to account for end of Moodle 1.9x.

Explore and potentially expand and extend use of “classroom capture” technology for instructional and administrative use.

Technology for the entire campus

Support Campus Connect communications project, phase 2: events scheduler, public calendar, integration of Banner course information and Google calendar, listserv revision/replacement, campus portal.

Implement productivity/efficiency improvements:

• Degree Audit for students and advisors (DegreeWorks)
• Electronic document management system for admission applications
• New performance development system to replace Success Factors (Talent Management)
• Banner self-service for advancement officers
• Hyperion 11 for reporting
• Re-implement electronic access control systems, upgrade technology
• Enable student enrollment petitioning process through Garnet Gateway
• Provide technology support for management dashboards
• Work with Finance to identify credit card vendor (PCI compliant) for the college, and implement secure data transmission to Banner

Explore alternate ways to provide “public” computing services for the campus, including virtual desktops, enhanced bring-your-own-device strategies and other alternatives.

Refine and extend live streaming services for campus events, athletic contests and academic applications.

Mobile connectivity on and off the campus

Upgrade wireless systems for the campus. Phase 1 for FY2013 includes the large residence halls which have not been recently built or renovated (Smith, Adams, the Village, JB, Rand, Page, 280 College, Parker).

Complete and implement plans to upgrade network switches to support enhanced wireless and other services

Explore curricular and research use of portable devices and mobile apps.

Continue web development with possible mobile apps or views. Explore possible mobile apps or views for Garnet Gateway, library and Bates web presence.

Expand VPN service for off-campus access to data. Implement security requirements implied by this change.

Implement encryption option for laptops and other mobile devices where possible.

Management and partnerships

Refine electronic thesis project with faculty committee and faculty advisors.

Extend use of digital repository (SCARAB) for academic and administrative documents and other digital assets.

Assess and revise budgets and schedules for technology replacement, software maintenance, network switch replacement, and cable TV/phone/Internet services . Propose revised budget model.

Re-examine basics of student printing with environmental and student groups.

Explore alternative technology platforms for CBB, NExpress, MaineCat and Maine archives connections with state and regional library partners, and MaineRen and I2 computing partners.

1. Open a web browser to https://lists.bates.edu
   NOTE: From off-campus you will be prompted by a popup window to login to this page with your Bates username and network password.
2. Click on Visit the list admin overview page.
3. Find your list in the list of lists, and click on the name of your list.
   NOTE: Your browser must have cookies enabled in order to proceed any further in this section.
4. When prompted, type in your administrative password.
5. If you are the owner, and have forgotten your password, send an
   e-mail message to: helpdesk@bates.edu with the list name and a password reminder request.

B. To subscribe or unsubscribe a member:

1. Open a web browser to https://lists.bates.edu/mailman/admin/listname (listname is the name of your list).
2. Enter your administrative password.
3. Click on membership management to see the list of subscribed members.
4. To subscribe a new member or members:
   1. Click on Mass Subscription.
   2. Enter the e-mail address or addresses using a new line for each name.
   3. Choose to invite them (for security purposes).
   4. Send them a welcome message.
   5. Choose whether you want to get notification of their confirmation.

Be sure to go to the bottom of the page and click on SUMBIT YOUR CHANGES.

C. To unsubscribe a member or members:

1. Click on Mass Removal
2. You can also unsubscribe members on the Membership Management page.

Be sure to go to the bottom of the page and click on SUMBIT YOUR CHANGES.

D. To approve a message to the list or a subscription:

1. Open a web browser to https://lists.bates.edu/mailman/admin/listname
   (listname is the name of your list)
2. Click on Tend to pending moderator requests.
   You will see message requests for approval. You can process them as desired.
3. Subscriptions to a list require the confirmation of the person subscribing. A closed list will require the confirmation of the owner as well.
   NOTE: The system sends lots of confirming messages during this procedure,  not always in a timely fashion.

E. To see who is on the list:

1. For lists involving students: classes, majors, etc. “who” should not be used. Please contact the Registrar’s office, use Lyceum, or Garnet Gateway for that information. Contact Help Desk Services if your work necessitates you be added to this kind of mailing list (generated by Banner, not listed on https://lists.bates.edu).
2. For lists on lists.bates.edu: a list of members is on the Membership Management page. Regular members will have passwords from the list system; passwords will be issued to members in order to use the web interface to see who else is part of a particular list. This does not use your network password, only one randomly generated for this purpose.
3. Go to lists.bates.edu, click on enter username and administrative list password and click on visit list membership. DO NOT ENTER YOUR BATES NETWORK PASSWORD.
4. As you look through the owner’s page, you will see other aspects of your list that you can change. If you change them, be sure to clickSubmit your changes at the bottom of the page.

Use the back arrow on your browser to go to the previous web page. On the main list admin overview page be sure to LOGOUT from your session.

• In preparing materials for the LMS, faculty and staff members should include Web links for resources that are freely available on the Web or are licensed for Web use by Bates, rather than making copies available within the LMS
• Sound recordings should be provided using a streaming service developed or licensed by Bates rather than by means of a copy of the file.
• Materials for which the instructor owns the copyright may be used by the instructor. By putting the material into a course website, the instructor shall be deemed to have consented to its use.
• Materials in the public domain may be freely used.
• All materials included in the LMS must include a citation to the original source and a copyright notice.
• Course packs available in the College Store should not be placed in the LMS.
• Copies of published worksheets or other materials intended as “consumables” by students (e.g. workbooks), or any copyrighted book or video in its entirety, should not be included in the LMS without very careful consideration of fair use factors and/or obtaining permission.
• Instructors who use materials in a course for more than one semester (consecutively or separated by intervening semesters) should seek permission from copyright holders for use of the materials. Permission must be granted for each subsequent semester’s use unless otherwise indicated by the copyright holder.

Regarding the extent of copyrighted material to be made available, the college adheres to guidelines similar to those described for library reserves for a single semester’s use in a learning management system.  At a minimum, faculty members may use the following for a single semester without seeking permission:

• one chapter from a book
• one article or short work from an anthology
• a chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or newspaper
• not more than three articles from one issue of a periodical

Course materials substantially in excess of these minimum guidelines should be carefully considered in terms of fair use, and when fair use is not indicated, should be used in the course management system only if permission is obtained from the copyright holder.