1. Log in to your personal Gmail Account
2. Click on the gear icon in the upper right, then select Settings
3. Go to the Accounts tab
4. Find Check mail from other accounts section and click on Add a POP3 mail account you own
5. In the pop up box, type in the email address of the account from which you want to transfer messages (username@bates.edu)
6. Click on Next Step
7. Enter the mail settings in the pop up box.Username: FULL Bates email address
   Password: Network Password (Bates email password)POP Server: click Other. Add pop.gmail.com

   Port: 995

   DO NOT check Leave a copy of retrieved message on the server

   DO check Always use a secure connection (SSL) when retrieving mail
   

8. Click Add Account
9. Click No when it asks if you would like to be able to send mail as username@bates.edu
10. Click Finish

Gmail will begin to transfer your Bates emails to your personal account. Depending on the amount of emails you have, the process may take a while. A new label will appear as username@bates.edu that will label all of your Bates messages.

Gmail will periodically check your Bates account for new messages once this process is complete.

1. From the home screen, tap on Settings.
2. Tap on Mail, Contact, Calendars.
3. Look for any Bates related account.
4. Tap on the account and then tap on your email address.
   
5. If the account has an Outgoing Mail Server of mail.bates.edu tap on the Outgoing Mail Server SMTP: mail.bates.edu setting.
   
6. You will be presented with a list of all your outgoing mail servers.
   
7. Tap on each that say mail.bates.edu and swipe to turn the mail.bates.edu Server Off.
   

1. Open Thunderbird
2. Go to the Tools menu and down to Account Settings.
3. Click on the Outgoing Server (SMTP) category on the left side.
4. Make sure you see both smtp.gmail.com and mail.bates.edu in the server list.- If you do not see the mail.bates.edu server listed here, Thunderbird is configured properly.- If you do not see smtp.gmail.com listed, please contact Help Desk Services for assistance with setting it up.
   

   Good Settings

   

   Incorrect Settings – See Steps 5 & 6

5. If the smtp.gmail.com server is NOT set as (default) click on smtp.gmail.com and click the Set Default button.
6. Click on the mail.bates.edu SMTP server and select to Remove.

1. Click on the gear wheel at the top right of your Bates inbox.

2. Click on the title Forwarding and POP/IMAP.

3. Click Add a forwarding address.

4. Enter the email address that you want your mail forwarded to.

5. Confirm the email address.

An email will be sent to your other email account containing a confirmation link. Click the link to complete the setup.

1. Set up a personal e-mail account with a free e-mail service like Gmail.
2. If you do any internet shopping, use this e-mail address for sending information.
3. If there are non-Bates related web forms, use this address as well.
4. If this address becomes the target of SPAM, then abandon it for a new one.

B. Fake sender:

1. Mail may not come from the stated sender. Email addresses can be spoofed, appearing to be from someone that you know.
2. Be especially careful if it has an attachment. Never give your personal information even if it seems to come from a legitimate source.

C. SPAM: don’t answer:

1. If no one answered SPAM mail, it would eventually stop. Many SPAM offers are fraudulent and millions of dollars are stolen each year.
2. Never click on the unsubscribe button in a SPAM mail. This only show the spammer that it is a live address and you get put on more lists.

D. SPAM marking:

1. Bates Gmail automatically labels the e-mail that Gmail believes to be SPAM and moves it to your Spam folder.
2. Gmail can be taught to recognize SPAM and automatically move it to your SPAM folder. You can do this by marking messages with the “Report Spam” button.
3. If Gmail marks a message as SPAM that is not SPAM, you can use the “Not Spam” button to teach Gmail not to put the message in your SPAM folder.

E. Attachments:

1. Verify who the email is from. Make sure you know who the email and attachment is from.
2. Look at the name of the attachment and make sure it looks like a valid file name.
3. If the file ends in a .exe, .vb, .vbs, and .zip be VERY careful about opening the attachment.
4. If you’re not sure, contact the person and verify with them that they sent you an attachment that you are meant to look at.

1. Download and install Thunderbird for free on your personal computer by going to http://www.mozilla.org/en-US/thunderbird/. Configure Thunderbird for Bates Gmail. (Instructions). Thunderbird will allow you to save all of your mail to your own computer.
2. Setup a personal Gmail account (http://mail.google.com/mail/signup/) if you do not already have one. (It’s FREE).
3. Follow the instructions (http://mail.google.com/support/bin/answer.py?answer=180189) to add your personal gmail account to Thunderbird.  Also please consult the additional settings instructions for Thunderbird on http://mail.google.com/support/bin/answer.py?answer=78892
4. In Thunderbird, drag the folders from your Bates Gmail account to your personal gmail account. All the messages in the folder will be copied into gmail. Depending on the number of messages, this may take awhile.
5. Setup Email forwarding so new messages coming into your Bates account will be forwarded to your Gmail account.

Scattered throughout the buildings of the Bates College campus are kiosk Windows computers.

A. These Kiosk computers can:

1. Access the internet (including web based e-mail and Adobe Acrobat documents),
2. Limited word processing function,
3. Read flash drives, CD’s, and floppy disks
4. Can print to nearby network printers (preset, use control/p to send print job enter guest ID number from cards available at Circulation, Reference, and Help Desk Services - no password required to be entered) . See print release station instructions.

Ladd Library has a least one kiosk on each of the four floors. There are three stand up work stations located next to the Reserve counter, 1st floor.  The three kiosks located across from the Reference counter have stools to sit at, as well as others located by Help Desk Services, Periodicals, and three in the Audio dept., ground floor. Each of the upper floors has a workstation with a stool located at either end of the floors, and two located on the ground floor (in Govenment Publications and Micromedia areas). Other buildings have kiosks for quick online access to the internet (and Bates Gmail): New Commons, Chase Hall, Libbey Forum, and the Dunn Guest House.

These computers do not require a Bates User Account to login and access the limited functionality.

NOTE: Guests and Community members wishing to print from a kiosk (online federal or state government publications, for example)  please SEE a staff member at either at Circulation, Reference, or Help Desk Services desks to borrow a print card.

Please consult the Computer Use Policy as well as the Access to Computing and Electronic Information Resources for additional information.

1. From the home screen, tap Settings.
2. Tap on Mail, Contacts, Calendars.
3. Tap Add Account…
4. Select Microsoft Exchange
5. Fill out the following information
   Email: <your full Bates email address>
   Domain: <leave blank>
   Username: <your full Bates email address> ex. bsmith@bates.edu
   Password: <your Bates network password>
   Description: Bates Gmail
6. Tap Next
7. For Server: enter m.google.com
8. Tap Done
9. On your iOS device, open the Safari app and go to m.google.com/sync
10. If you are signed in to another Gmail account, you will need to sign out first. Click on Sign in With Your Google Account.
11. You will be taken to a Google login page. Enter your full Bates email address in the address field. DO NOT enter your network password. Click the Sign In button.
12. At the Bates Federated Authentication Service page, enter your Bates username and network password. Click Login.
13. At the Google Sync device list, tap on each of your iOS devices, check the box labeled Enable Delete Email as Trash for the devices. Press Save. At the bottom of the page, press Sign Out.
14. Please verify that you are receiving email messages for the “Bates Gmail” account in the Mail App.

2. Go to the File menu and down to Add Account

3. Enter your full name, your Bates email address (yourname@bates.edu) and your Bates network password. Click Continue

4. In the Incoming Mail Server window, enter the following information:

Account Type: IMAP

Description: Bates Gmail

Incoming Mail Server: imap.gmail.com

User Name: yourname@bates.edu

Password: Bates Network Password

Click Continue

5. In the Outgoing Mail Server window, enter the following information:

Description: Bates Gmail

Outgoing Mail Server: smtp.gmail.com

Make sure the box next to “Use only this server” is checked

Check the box next to “Use Authentication”

User Name: yourname@bates.edu

Password: Bates Network Password

Click Continue

6. Read Account Summary window for accuracy

7. Check the box next to “Take account online”

8. Click Create

1. Open Thunderbird

2. Go to the Tools menu and down to Account Settings

3. On the left hand side, at the bottom of the window, click on Account Actions

4. Click Add Mail Account

5. Enter your full name, your Bates email address and your Bates network password. Click Continue.

6. Thunderbird will not be able to find the proper settings for your account automatically. Click on the Manual Setup button and put in the following settings.

Incoming: IMAP

Server Host Name:imap.gmail.com

Port: 993

SSL: SSL/TLS (Should change automatically when you enter the port number)

Authentication: Normal Password

Outgoing: SMTP

Server Host Name: smtp.gmail.com

Port: 465

SSL: SSL/TLS (Should change automatically when you enter the port number)

Authentication: Normal Password

 Username: yourname@bates.edu

7. Click Create Account