1. Log in to your personal Gmail Account
2. Click on the gear icon in the upper right, then select Settings
3. Go to the Accounts tab
4. Find Check mail from other accounts section and click on Add a POP3 mail account you own
5. In the pop up box, type in the email address of the account from which you want to transfer messages (username@bates.edu)
6. Click on Next Step
7. Enter the mail settings in the pop up box.Username: FULL Bates email address
   Password: Network Password (Bates email password)POP Server: click Other. Add pop.gmail.com

   Port: 995

   DO NOT check Leave a copy of retrieved message on the server

   DO check Always use a secure connection (SSL) when retrieving mail
   

8. Click Add Account
9. Click No when it asks if you would like to be able to send mail as username@bates.edu
10. Click Finish

Gmail will begin to transfer your Bates emails to your personal account. Depending on the amount of emails you have, the process may take a while. A new label will appear as username@bates.edu that will label all of your Bates messages.

Gmail will periodically check your Bates account for new messages once this process is complete.

For fast and efficient printing, Information and Library Services advocates the use of our network printers located throughout campus; that not only print duplex to save paper and other supplies, but also handle many special printing needs as well.

Please consult the help sheets on how to add a network printer to both a windows computer and macintosh.

1. Network printers are located on both Canton and Lincoln servers
2. Naming of the printer is based on building and room or 1,2 (ex. CantonPgill-252-A) .
3. Know where your print job is going,  use File, Print to select the printer vs. clicking on a printer icon
4. Separate any color pages to print to go to a color printer, instead of the entire print job going to the color printer which is typically slower and uses more toner supplies
5. To override a duplex setting, or any automatic tray setting, under File, Page Setup of the individual document, change the settings for duplexing or tray selection as desired
6. Changing the settings on the printer itself can also override the automatic settings
7. Pick up your print job promptly
8. Please do not send the print job to more than one printer, instead:
9. Cancel the print job  yourself by double clicking on the printer and clicking to highlight the print job, under Document, select cancel

Let’s all try and do our part for responsible printing, for the good of the environment and efficiency at Bates.

A. Presentation structure:

1. INTRO SLIDE:

• Title of presentation, date, presenter name

2. OUTLINE SLIDE:

1. Main points of what you will talk about
2. Then follow the structure you’ve laid out
3. Start broad, finish specific
4. Rank Information (What NEEDS to go on the slide)
5. Simplify

3. CONTENT SLIDES:

1. Cover detailed information based on your outline
2. As many slides as you need, as many as 1-2 per minute
3. Remember Powerpoint is more visual than verbal: “a picture is worth a thousand words”

4. FINAL SLIDE:

1. Audience will likely take away the last thing you say
2. So make a point to have the last slide be meaningful
   • provide contact information for followup?
   • pose a question for discussion?
   • finish with a joke/or light hearted conclusion?
3. At the very least put a blank slide at the end
   • provides a non-distracting placeholder for discussion
   • prevents clicking through back to Powerpoint application

5. Slide types:
TEXT:

1. Highlight your presentation, don’t create a substitute for it
2. Bullet points, not complete sentences
3. 4-6 points per page
4. No large blocks of text, audience stops listening, and reads
5. Consider showing one point at a time, using animation
   • helps the audience focus on what you are saying

6. IMAGES:

1. Avoid clip art… everyone has seen it before, lacks emphasis
2. Images should be good: not pixilated, out of focus, too dark
3. Cropped to remove distractions

7. GRAPHS/DIAGRAMS:

1. Make them as simple as possible
2. To be grasped in just a few moments, not studied at length

8. Design issues:
TEMPLATES:

1. Use a consistent background and layout for all slides
2. The template sets the tone of your presentation
3. choose it carefully
4. Avoid really bright backgrounds, or cluttered layouts

9. FONTS:

1. Choose two at most, nothing cursive or ornamental
2. Stick to sans-serif fonts, for legibility
3. Minimum of 18 point, 20 to 24 is better
4. Main points/titles bigger than subpoints/content

10. COLOR:

1. High contrast dark on light, or light on dark
2. Use color with care, to emphasize your talk
3. Avoid extremely bright colors, hot pink, neon orange, acid green
4. Do not combine red/green, yellow/purple, or blue/orange

11. ANIMATION:

1. Use sparingly, and be consistent
2. Avoid distracting or annoying sound effects

12. How to Embed YouTube Videos Directly into PowerPoint

1. “This is the easiest approach and recommended if are sure that the presentation venue will have great connectivity. Download the YouTube Wizard plug-in from skp.mvps.org and upon installation, this will add a new “Insert YouTube Video” command to your PowerPoint Toolbar.”
   
2. Extract the contents of the zip to a folder.
3. Launch PowerPoint.
4. Click on Office Button | PowerPoint Options.
5. In the PowerPoint Options dialog, select the Add-ins tab.
6. Select ‘PowerPoint Add-ins’ from the Manage drop down and click ‘Go…’
7. On the Add-ins dialog, click ‘Add New…’ .
8. Navigate to the folder where the contents of the zip file was extracted and select ‘YouTubeVideo2k7.ppa’ and click on OK.
9. You might be prompted with the macro virus warning. Enable the macros. When the Add-in is properly loaded, it will display a checkmark against the add-in name.
10. Under Insert tab  a new slide, click on the new YouTube add-in button,  and follow the wizard prompts.
    

13. Check your work carefully:

1. Check for spelling mistakes and grammatical errors
2. Check for logic and the flow of information
3. Try to test your presentation in the room before your talk
   • you may need to adjust the colors/templates/font size for the room/equipment
4. Be prepared to give your talk without a PowerPoint slideshow
   • technical glitches do happen

B. Presentation hints :

1. Practice your presentation
2. Make eye contact with your audience
3. Do not read the slides to your audience
4. Leave time for Q&A at the end
5. Don’t forget to summarize your main points
6. Use Powerpoint to enhance your talk
7. (NEVER the reverse)