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OIE Co-Sponsorship Forms & Guidelines

The OIE offer co-sponsorship opportunities to student organizations for the purpose of developing programs, events, and activities.

Step 1: Overview of Guidelines

Established Funding Caps	Caps:
Speakers/Guests
Accommodations	$150
Travel/speaker	$300
Decorations	$50
Food	$50/per day
Small Reception (20-50)	$100
Medium Reception (50-75)	$150
Large Reception (75+)	$200
Catered, sit-down meal	$12/person
Honorariums/Person	$500
Production Cost (i.e. A/V)	$200
Publicity
Small event (25-50)	$25
Medium Event (50-75)	$50
Large event (75+)	7$5
Publications
Established Magazine	$300
Start-up Magazine	$500
Student Travel
Individual	$400
Group (3+)	$1500
Conference Registration/person	$150

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In order to be eligible for funds a student organization and/or individual must show funding support from a minimum of two additional sources (i.e. student organizations, academic departments, Dean of Students, President’s Office etc).

Click here for Detailed Guidelines

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Step 2: Apply

The OIE Director will review co-sponsorship proposals weekly and uses the criteria and requirements listed in the OIE cosponsorship guidelines. Co- sponsorship proposals are accepted on a rolling basis; however they are due NO LESS than 14 days before the scheduled date of the project. Co-sponsorship proposals submitted less than 18 days before project/event date will NOT be considered.

Click here for the OIE Cosponsorship Application

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Step 3: Post-Event Report & Project Fair

If your project proposal has been granted funding, your organization is expected to submit a post-event report, which summarizes the results of your project, via email to rdavis@bates.edu WITHIN 30 DAYS of the project date. If post-event report is not submitted within 30 days of program date, your organization will be ineligible for funds for 2 semesters, following the semester in which proposal was submitted.

Click here for the Post Event / Project Report Form

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