You can apply from abroad for Barlow Enrichment and Thesis Research Grants.
As their name suggests, these grants are designed to enrich the experience of students on semester or year-long study abroad programs. Enrichment Grants can be used for extra travel or for an enriching activity at the study abroad site. While most of these grants fund extra travel, grants have also been used, for example, to purchase a trumpet to allow participation in an orchestra in Russia and supplies for a student to use for her volunteer work in an orphanage in Ecuador. Up to $500 is available for one enrichment trip or activity that takes place prior to final exams. Allowable expenses include food, low-cost lodging, budget travel, entry fees, conference expenses, and up to $100 for supplies or equipment. Funds may not be used to pay the regular costs of study abroad, to purchase gifts, buy or rent automobiles, or for travel to countries included in a U.S. State Department Travel Warning. Primarily recreational activities are not funded.
Students apply for enrichment grants after they have begun studying abroad when the scope of opportunities and costs of carrying them out are better known. If the grant involves travel, it needs to be for one travel experience. The application must be submitted prior to incurring the expenses. The grant application needs to describe the proposed activity, including the time period, location. It travel is involved, it needs to provide airplane flight details and costs and at least estimates of other anticipated costs. A maximum of four enrichment grants are awarded per country per semester with only one grant per student.
Grant applications are generally submitted as emails to Dean Sawyer (firstname.lastname@example.org). Applications are reviewed by the Off-Campus Study Committee approximately once a month when the college is in session as long as funds remain. The Committee may alter these procedures and deadlines if necessary in specific cases. All Committee decisions are final.
Thesis Research Grants
Grants of up to $1,200 are available to support research on senior theses directly related to the Bates study abroad experience. Grants can support thesis research in the study abroad country during junior year while studying abroad, during the following summer, or during senior year. Most students apply for the grants during their senior year and undertake their research then.
For junior year thesis grants, students apply after they have begun studying abroad and identified a potential thesis topic and have a better sense of its feasibility and research costs. Students who study abroad in the fall may apply for junior year research funds upon their return to campus for use later in the year. October 1 is the initial deadline for senior year grants, but applications are welcome into second semester. Whatever the timing, applications require consultation with, and the support of, the thesis advisor documented in a letter from the faculty member. This consultation ensures that the thesis topic and methodology are adequately developed and approved by the faculty advisor. The goal is to ensure that that the proposed fieldwork will be productive and is essential for the thesis. Applications must be submitted prior to undertaking the research.
Grant applications need to describe the proposed research, including the time period, location. Allowable expenses include food, low-cost lodging, budget travel, entry fees, conference expenses, and up to $100 for academic supplies or equipment. Funds may not be used to pay salaries. Applications are submitted to the Off-Campus Study Office or by with an email to Dean Sawyer (email@example.com), using the Sample Application Form or with the same information in the email. Grant applications are reviewed by the Off-Campus Study Committee approximately once a month when college is in session as long as funds remain. The Committee may alter these procedures and deadlines if necessary. All Committee decisions are final.
The Grant Award and Completion Report
Grant awards are distributed within the United States to the student, her or his TD Bank account, or to the student’s family. According to IRS regulations, neither of these grants is subject to Federal income taxes. Enrichment grants are exempt because they are less than $600; thesis grants are exempt because they support an activity for which academic credit is awarded. Grant recipients must write a one or two page “Completion Report” on the use of the funds. For enrichment grants, this should be done during the first semester back on campus. For thesis grants, this should be done by the end of the second semester of senior year. The grant amount is charged to the student’s bill if the report is not received by the appropriate date. Students are expected to return unused funds to Bates for use by future students.
Students are encouraged to apply for these grants. If you have any questions, please contact Mr. Das (firstname.lastname@example.org) or Dean Sawyer.