1) Poster size: Printed poster size should not be larger than 36″H x 48″W.
2) Credits: Remember to put your name (and any co-authors) on the front of your poster! Putting your discipline and your advisor’s name isn’t a bad idea either…
3) Printing deadline: If you are having your poster printed by Bates Office Services on a wide-format printer, your poster must be submitted for printing with a 3 day turnaround time. Please see Laurie Henderson (x 6228, firstname.lastname@example.org) if you have special circumstances.
You are urged to submit your poster before the deadline as there is usually a large crowd of anxious poster makers at Office Services right at the last minute.
4) To submit a file for printing at Office Services: All files must be submitted in person, using a thumbdrive, USB key, portable hard drive with USB cable, CD-ROM, or DVD. Submit to Office Services, Ground Floor, Lane Hall, Room #1 (open 8 am-4 pm Monday through Friday).
5) Poster Naming Convention. This is CRITICAL. Office Services keeps track of hundreds of poster files through a naming convention. Please name your poster file with your Bates network username (underscore) your contact phone number (include area code if not 207): Example: ejawor_7771234.pdf
6) Acceptable file format: Your poster must be submitted as a .PDF or .PPT file or Office Services will not open the file. Beware that when you design a poster in InDesign, some fonts and formatting may not render in a PDF when viewed on a different computer. Once you have saved your poster file as a PDF, you should look at it on your own computer to make sure it looks OK. (MS Powerpoint tips at the end of this document)
7) Payment: There is a charge $20 for printing each wide-format printed poster (36 x 48″ on glossy stock). Payment is due when you drop off your file. The payment options:
a) If your department, program, or faculty advisor’s grant is paying for your poster, use a departmental payment form, with fund/org and signature from a professor or assistant in instruction. To print the Departmental Payment Form, go to http://www.bates.edu/Prebuilt/dept-poster-print-order.pdf. Emails from the professor stating that he or she will pay for your poster are not accepted. The signed form must be presented.
b) Cash or check (payable to Bates College) payment at Office Services.
c) Poster Voucher, purchased through the Bates Bookstore with cash, check, or debit or credit card.
You should find out if your department or program will pay for your poster BEFORE you pay for it, as neither Office Services nor the Bookstore will issue refunds. If you buy a voucher at the Bookstore and don’t use it, you can give it away, sell it, auction it, but you cannot return it.
If you have any questions about poster submission, please email email@example.com.
PowerPoint Printing Tips
If you will be creating a poster to print to the HP z6100ps printer from PowerPoint, please use these guidelines to ensure your poster will print at the appropriate size and quality.
You will need to determine the size of the poster for PowerPoint to work with BEFORE you start adding information to the file. Remember that no one side of the poster can be longer than 42” due to the limit of the printer width.
1) Launch PowerPoint and under file, select PAGE SETUP
2) In landscape slide orientation, input the Width and Height of the poster you wish to create, ie: 48”w X 36” High
3) Leave a 0.5” margin on the poster for printing purposes. Do not insert textor images flush with the edge of the poster- or they may be cut off.
4) When choosing a background, the best option is to insert an auto shape (square) select a fill color and “send to the back” to function as a background. Remember, while gradients look nice on the screen, they rarely print out as nice. If at all possible, try to avoid gradients or reduced opacity/transparent images.
5) Be sure that your text and image boxes fit their content – you don’t want a box that is too small or too large because the printer “reads” the out limits of the box before it “reads” the content inside.
6) Check your poster for extraneous boxes that may be hidden and delete them. You can do this by using “Select All” to find the unnecessary boxes.
7) For images, use high resolution images and be careful with ‘stretching’ them larger.
To check your poster prior to “scale to fit” print on your printer:
1) View your poster at 100% and scroll around the poster looking for image fuzziness (low quality images will appear pixilated), jagged fonts (change fonts if this is the case), ‘shadows’ around images (may be due to hidden extraneous boxes)
2) Look at it in view slide mode (whole screen)
3) Under FILE-> PRINT, select the “Scale to fit paper” box and print to YOUR printer (make sure this is unselected when printing to the Poster Printer).