Transcript Requests

Please note: the college will be closed Monday, December 24th – Wednesday, January 2nd. We will process transcript requests for US Mail delivery through Friday December 21st and resume on January 2nd. Secure email transcripts may continue to be ordered during the break. For current students, if you need to send a transcript with your fall grades, please wait to order your transcript until you can see in Garnet Gateway that each of your fall grades has been posted by your instructors (by viewing your unofficial transcript in Garnet Gateway).

Bates College offers official transcripts to current and former students. They may be sent either via U.S. Mail or Email (via secure pdf) and there is no charge. Please see ordering instructions below.

Submit a Request Online:
(Available for Current Students and Alumni from the classes of 2000 forward)

You may order an official transcript(s) online through the Garnet Gateway (formerly called “No Line, On Line”) using your Bates ID and pin. Simply log into the Garnet Gateway and click on “transcripts” under Students menu. If you have forgotten your Bates ID or pin please contact the Bates HelpDesk at 207-786-8222 for assistance or please mail a signed request as instructed below.

Submit a request by Mail, Fax, or Signed Scanned Copy:

You may order an official transcript(s) by mailing , faxing, or emailing a letter including the following information:

  • Your name (printed). If your name was different when you attended Bates College, please list both names.
  • Your date of birth.
  • The year you graduated or years you attended Bates College.
  • Your phone number.
  • The number of copies you would like and where you would like us to send them.
  • Your signature.

It is very important that the request letter is signed. We are unable to release any transcripts without your signature.

Bates is pleased to offer this service to students, former students and alumni at no charge.

Requests may be mailed to:

Office of the Registrar and Academic Systems
attn: Transcript Requests
44 Mountain Avenue
Lewiston, ME 04240

Fax: 207-786-8350.

Email signed scanned request to

Unofficial Transcripts:
Current students with access to the Garnet Gateway may print unofficial copies of their transcript by logging into the Garnet Gateway and selecting the “Students Menu” then “transcripts” and then click on “View or Print.” Once the transcript is displayed, it can be printed using the print button on the browser. Please contact the Registrar’s office with any questions.

Due to the large volume of transcript requests, we ask that requestors do not contact our office to confirm receipt of a request or date the transcript was mailed. Please confirm receipt of the transcript with the person to whom the transcript was mailed rather than with our office. The status of transcripts ordered through the Garnet Gateway may be viewed through the “Transcript” link by clicking on “Check Request Status.”

End of Semester Transcript Requests and Grading Policy

We recommend that students check their deadlines carefully and order official transcripts early. If a deadline falls during registration, end of semester, or graduation, please allow extra time. Please inform the office of any deadlines you are under so that we can give those transcript requests first priority.