DegreeAudit FAQ for Faculty
Below are common questions regarding the new DegreeAudit program. You can also email email@example.com with feedback, questions, and updates.
1) How do I access DegreeAudit?
To access the new system log into Garnet Gateway and click on the “DegreeAudit” link under the “Faculty Course Registration/Advisor Menu.”
2) How fresh is the data on the audit?
The data that appears on the audit is from a live sync with the student database, Banner, so it always contains the most up-to-date information. All degree requirements students are responsible for completing are included.
3) As we go live, are past approvals I’ve given for non-Bates work included?
Any past approvals (e.g. for study abroad credit to count for a major requirement or for a transfer credit to count for a gen ed requirement) for current students that we have here on file are being entered into the system before students can view their audits. If you have granted approvals and don’t think we have a record of the approval it would be helpful if you could have a copy made of the form and sent to the Registrar’s Office.
4) If I’ve granted an approvals for a non-Bates credit (transfer, JSA/JYA, etc) to count how do I let the Registrar’s Office know?
Please just have the student bring a copy of the signed form to us at the time of approval or send it to us in campus mail. Such forms are the Transfer Credit Application form for transfer credit and the Off-Campus Study approval forms for General Education, Majors, and Minors for students on JSA/JYA.
5) How do I indicate my department/program has made an exceptions to the major requirements?
Exceptions should be put in writing, signed by the chair, and forwarded to the Registrar’s Office. We’ll update the student’s record accordingly.
6) Our major/minor has a “track” as part of the requirements. Will this system pick up on this?
If your major/minor requirements have students follow a track, focus, area, or concentration we are now coding the students to represent that track/focus/area/concentration. For existing students we have contacted them to find out what their track/area/focus/concentration is and have recorded it in their record. As students declare in these majors/minors this fall we will continue to contact them for this information and in a short time this information will be gathered at the time of declaration in the online Major/Minor declaration system.
7) I still have questions. how do I reach the Registrar’s Office?
Questions and/or any issues with requirements or data as it appears in DegreeAudit can be sent to a new dedicated email just for this program: firstname.lastname@example.org. With the inclusion of major and minor requirements into a new system we know there will be a period of adjustment. If you notice anything that doesn’t reflect your department/program’s intention just let us know and we’ll rectify it.
Helpful System Features:
Links – Students can click on any courses in the “Still Needed” area to be taken to the course description for further information.
Notes - Advising notes can be created from the “notes” tab. Please be reminded that students can view these notes and they are considered part of the student’s educational record under FERPA.
Dates & Deadlines
- April 23: Last day for Short Term 2014 registration adjustments (adds)
- April 25: Last day for withdrawal from Short Term 2014 courses (drops)
- May 21 – June 3: Course evaluations
- May 23: Classes end, Short Term 2014
- May 25: Commencement – class of 2014
- June 4: Short Term 2014 Final Grades available for student viewing on Garnet Gateway