DegreeAudit FAQ for Faculty

Below are common questions regarding the new DegreeAudit program. You can also email degreeaudit@bates.edu with feedback, questions, and updates.

1) How do I access DegreeAudit?
To access DegreeAudit log into Garnet Gateway and click on the “DegreeAudit” link under the “Student information” menu.

2) How fresh is the data on the audit?
The data that appears on the audit is from a live sync with the student database, Banner, so it always contains the most up-to-date information. All degree requirements students are responsible for completing are included.

3) If I’ve granted an approvals for a non-Bates credit (transfer, JSA/JYA, etc) to count, how do I let the Registrar’s Office know?
Please just have the student bring a copy of the signed form to us at the time of approval or send it to us in campus mail. Such forms are the Transfer Credit Application form for transfer credit and the Off-Campus Study approval forms for General Education, Majors, and Minors for students on JSA/JYA.

4) How do I indicate my department/program has made an exception to the major requirements?
Exceptions should be put in writing, signed by the chair, and forwarded to the Registrar’s Office. We’ll update the students’ records accordingly.

5) Our major/minor has a “track” as part of the requirements. Will this system pick up on this?
If your major/minor requirements have students follow a track, focus, area, or concentration we can integrate this into your requirements. Students declare a “track” at the time they declare the major/minor.

6) I still have questions. How do I reach the Registrar’s Office?
Questions and/or any issues with requirements or data as it appears in DegreeAudit can be sent to a dedicated email just for this program: degreeaudit@bates.edu. If you notice anything that doesn’t reflect your department/program’s intention just let us know and we’ll rectify it.

Helpful System Features:
Links – Students can click on any courses in the “Still Needed” area to be taken to the course description for further information.
Notes – Advising notes can be created from the “notes” tab. Please be reminded that students can view these notes and they are considered part of the student’s educational record under FERPA.