Bates Academic Research and Scholarship (AREAS) Resources

Bates AREAS is a convenient hub for accessing Bates College specific information and tools for academic research and scholarship.  Research tools for data and digital file management are maintained by Pete Schlax and Kai Evenson.  Questions regarding access or use of these tools should be directed to Pete ( or Kai (

Bates Specific Research Tools for Data and Digital File Management

Etna Collaborative Networked File Storage

Etna is a network-based collaborative file storage system.  With Etna, you have the option to share files with selected members of the Bates community.

Options for long term storage of your scholarship (Etna | Scholarship) and short term (i.e. semester long) storage for digital files associated with your classes (Etna | Classes) are available.

Files can be accessed from any computer logged on to the Bates network through an ethernet or Bates Secure connection.  Files can be accessed from off campus via a virtual personal network (VPN) connection.

Access level is specified at creation of the space, but can be modified easily by request to add/remove collaborators or change access level.  Requests for storage space and modifications to existing space are made through convenient online forms.

Online request forms and further details regarding Etna | Scholarship and Etna | Courses can be accessed by following the “Etna Collaborative Networked File Storage” link above.

Bates Data Papers Creation and Management Tool

A Bates Data Paper is a journal article-style description of a complete data set along with metadata important for describing the provenance of the data.  In general, a Bates Data Paper contains data generated using a single method.  However, this does not need to be the case.

The Bates Data Paper Tool is a web based application that facilitates Data Paper creation and management.  Users are prompted to upload the actual data files and to provide the descriptive information necessary for the Data Paper (i.e. Introduction, Materials and Methods, funding sources, contributors, file types, file names, etc.).

Data Papers are created within Groups “owned” by one or more Bates affiliates.  Data Paper Groups are created upon request by Bates faculty or staff using our convenient online request form:

Bates Data Papers Group Online Request and Modification Form

Group Owners can request Group access for any additional members of the Bates faculty, staff and student body. Group owners specify desired access to content for each group member.

Group members can login to the Bates Data Papers Tool at the following site:

Bates Data Papers Login

Questions about the tool and requests for access should be directed to either Pete Schlax ( or Kai Evenson (

SCARAB Data Repository

The SCARAB Data Repostitory serves as a means of archiving and, if desired, delivering significant data generated as a product of Bates sponsored research.

Major roles for this repository are to provide a public location and unique digital object identifier (i.e. CrossRef DOI) for Bates data that:

do not have a national or international repository of like data,

will not be published as part of a larger collection of data (i.e. “orphaned data”),

demonstrate the kind of “negative results” which, although valuable, are typically not included in published studies

Access to data sets can be defined as one of the following:

archival (i.e. only accessible to system administators),

available to members of the Bates community only,

openly available to all

Accessible data can also be placed under embargo (i.e. initially archival, but accessible after a defined date after submission).

Questions about the SCARAB Data Repository and how it can be used to archive your finalized datasets should be directed to Pete Schlax ( and Krystie Wilfong (

Data Management Plan Tool

Grant applications to many federal research agencies (e.g. the National Science Foundation (NSF) and the Department of Energy (DOE)) now require the inclusion of a data management plan (DMP) with each submission.  To facilitate this process for members of the Bates community, we have created an online worksheet that serves as a prompt for most of the general types of information required by the NSF in a DMP.

Given the broad scope of the NSF, the worksheet is designed to capture the elements common to all DMPs.  Submission of the completed worksheet results in a DMP draft incorporating your responses being sent to your Bates email account.

Your DMP draft is also emailed to Joseph Tomaras (Associate Director of the Office of External Grants), Matt Duvall (Imaging Center Manager and Institutional Research Associate) and Pete Schlax (Science and Data Librarian).  Joseph, Matt and Pete can work with you to address questions regarding your plan such as appropriateness of short, medium and long term storage and accessibility of the data generated by your project.

The Bates DMP Tool can be accessed by following the “Data Management Plan” link above.  Questions about the worksheet and suggestions for improvements should be directed to Pete Schlax (

Grants at Bates

Office for External Grants

The Office for External Grants is overseen by Director of Sponsored Programs and Research Compliance Joseph Tomaras ( and serves as an excellent resource for faculty and institutional external grant support.

Faculty Grant Information from the Dean of Faculty’s Office

Information for faculty regarding Bates policies for both external grants and internal funding are provided through the Dean of Faculty’s Office and are overseen by Director of Faculty Research and Scholarship Kathy Low (

Internal Grants and Funding for Faculty Scholarship and Teaching

Information for institutionally funded internal grants for both scholarship and teaching is provided through the Dean of Faculty’s Office.