FAQ for Employers

For general information about Student Employment and its website, please refer to the Q & A below.

How do I post an available position?

All positions are posted by the SEO Office. When you are ready to post a position, complete the Post a Position under the Quick Links on the SEO website.

I need to hire a student.  What form do I need to submit?  Where do I find it?

You will need to submit a Hiring Form found also in the Quick Links section. When you make a job offer to the student be sure that they already have a Bates Work Card. If they don’t, they cannot work.

Where does a student get a work card and what documents do they need?

They need to come to the Student Employment Office at 215 College Street.  Direct the student to the SEO website so that they can determine which original documents they will bring with them.  Your failure to insure that a student has a work card may make you ineligible to hire students in the future

What is expected of me as a supervisor?

Being a supervisor means that you have knowledge of the work being done and when it is being done.  You also need to track the student hours of work.  They may only work 20 hours a week in ALL jobs during the academic year.

Why do hiring forms need to be resubmitted every year?

All positions require supervisors to put an end date on the hiring from (the last day of the pay period during the academic school year) because:

  • Work study status changes from year to year.
  • If supervisors never put an end date on the hiring form, jobs would still be active. Students would have a list of all the jobs that they have once worked, even if they are not in the job anymore.

How do I terminate student before the end of the academic year?

There is a termination form under the Quick Links section.

Still Have Questions? Contact:

Shirley Govindasamy
Director of Staff and Student Employment
(207) 753-6956

Dot Letourneau

Senior Payroll Specialist
(207) 786-6173

RESOURCES AND LINKS:

Payroll

Human Resources

Career Development Center

Harward Center