Supervising Student Timesheets

It is imperative that all supervisors keep track of how many hours their student worker(s) work each pay period.

  • Once you submit a Hiring Form for a student, the Payroll Office sets up an electronic time sheet for the student on their Garnet Gateway account. The student is responsible for recording the hours they work each week on their timesheet.
  • At the end of the second week of each pay period, the student must submit their timesheets by 2:59PM on Sunday following the pay period end date.
  • Students cannot record hours from a previous pay period in the current pay period’s electronic timesheet. If they do not submit their hours online by the 2:59PM deadline they must submit an Adobe Sign Paper Time Sheet. Please direct the student to the Turning in Late Timesheets page for more information.
  • New timesheets are always available on the first Tuesday of each pay period.
  • Supervisors have until 11:59 PM on the Tuesday after every pay period end date to approve their student timesheets on Garnet Gateway.

Please Note: All student timesheets are filled out by the student on their personal Garnet Gateway account. When students submit their timesheet for approval supervisors must log into their own Garnet Gateway account to approve their student’s timesheet.

Important Update:

Going forward, if a staff member has not opened their timesheet for a particular pay period, it will be automatically submitted for approval to their supervisor after the submission deadline has passed.

Supervisors, please review each timesheet for accuracy. If edits are needed, edit the submitted timesheets, enter a comment, and then approve.

Timesheet Entries:

  • Students should be entering their time by “quarter rounding” or “quarter hours
      Quarter Hour Rounding
 Punch Time: Time Recorded:
:01 to :07 minutes .00
:08 to :22 minutes .25
:23 to :37 minutes .50
:38 to :52 minutes .75

EXAMPLE: If your student works for 4 hours and 23 minutes, they should log 4.50 hours into their timesheet.