ADM: Special Events Coordinator (S9996C)

Summary, Scope, and Responsibilities

The special events coordinator organizes tours for the Admission Office during events deemed “special” such as Open Houses, Maine Day, Accepted Students Reception, etc. The coordinator is required to meet with the Coordinator of Campus Events regularly and must also collaborate with the Tour Guide Coordinators. SECs will be responsible for aiding in the training of new tour guides. Organizing and managing professional, informative, and fun tours are a vital element of the Office of Admission. This job begins in late summer, prior to the start of Fall Semester and extends to the end of Short Term. However, training will begin the winter semester prior to the academic year the coordinator is hired for. The coordinator should understand the seriousness of the job. Strong managerial skills are a must! The SEC will also be given some responsibility for aiding the Tour Guide Coordinators.

Specific responsibilities include, but may not be limited to:

1.  Maintain records of campus visits and events.

2.  Recruit, train and supervise “Traffic Directors” and other volunteers as necessary.

3.  Manage and supervise Tour Guides during campus visits and special events.

4. Assist in the hiring and training of new Tour Guides.


The Basics


Department: Admission
Supervisor: Zachery Hewitt / Michelle Lewis
Office Location: 23 Campus Ave
Email: zhewitt
Pay Grade: C
Hours: Varies
Workers: 1

Qualifications, Requirements, and Responsibilities

Requirements


REQUIRED:

At least one year at Bates college, and at least one semester as a Tour Guide. Strong managerial, communication and organizational skills and the ability to work on a flexible schedule. The SEC must be a creative problem solver with a bright personality.

DESIRED:

A knack for recruiting and motivating student volunteers; an in-depth knowledge of campus.


Reporting


REPORTS TO: CATs Supervisor

SUPERVISES: 15+ Tour Guides, student volunteers

COORDINATES / WORKS CLOSELY WITH: CATs Supervisor, Coordinator of Visits and Campus Events, Tour Guide Coordinators, Tour Guides


Responsibilities


ENVIRONMENT: Lindholm House and other parts of campus PHYSICAL REQUIREMENTS: Light lifting, standing, walking, and typing MACHINES & EQUIPMENT USED: Computers