SEC: Safety Coordinator (S9739C)
Summary, Scope, and Responsibilities
Safety Coordinators oversee the student Safewalkers, Saferide Drivers and Dispatchers. They are responsible for making sure that each employee has submitted proper forms and documentation before being allowed to work. This includes student employment forms, signed employee handbook forms, and copies of driving licenses for Saferide Drivers. It also includes monitoring driving license expiration dates and age restrictions for Saferide Drivers. The Coordinator is also responsible for maintaining confidentiality.
Safety Coordinators ensure that sufficient student personnel are available for all positions for each shift and substitute for open employee shifts when practical. They check on students as often as possible. They recruit new personnel as needed and hold mandatory training sessions for all new employees.
They maintain confidential student files, and complete personnel commendation and warning letters as needed. Coordinators work closely with the Student Safety Supervisor and discuss concerns, safety issues, work in progress, personnel issues, and other relevant issues.
Safety Coordinators must be able to work well with all types of people and be able to remain calm in stressful situations.
Specific responsibilities include, but may not be limited to:
- Verifies that students have proper signed documentation before working. This includes the Safety Application & Manual Acknowledgment form, Student Employment Work Authorizaion Cards and copies of drivers license for Saferide Drivers.
- Verifies qualifications of new employees and employees changing to a new position.
- Monitors driving license expiration dates.
- Checks the Safewalk Phone and Coordinator drawer for notices of shift cancellations. Calls individuals and emails about changes in shifts.
- Checks equipment (radios, phones, vests, vehicles, portable lights, and flashlights) to make sure they are undamaged and in proper working order before and after each shift. Reports damage to the Communications Officer and Supervisor.
- Prepares the sign in sheet for each shift. Issues equipment and completes form accurately.
- Prepares dispatch log sheets with full names of Safewalkers and Saferide Drivers daily.
- Totals up the logs at the end of the night and places logs in the Program Supervisors mail slot.
- Prepares nightly log, leaving a copy in the Supervisor’s incoming mail. This log lists the full names of Safewalkers, Saferide Drivers, and Dispatchers working and the units assigned to them during the shift. Records the number of safewalks, saferides, doors un-propped, security concerns, etc. The comment section lists the decisions the Coordinator made with regards to the absentee policy as it affects an employee not being able to work a shift. This takes in warnings given as appropriate. It also gives the Coordinator the opportunity to note individuals doing outstanding work, recommendations for commendations, or any personal notes that they want to include.
- Prepares the Monthly Statistic Report, and leaves a copy in the Supervisors incoming mail. This report should include total number of safewalks, saferides, un-propped doors, Security assists, etc.
- Compiles a list of all employees, indicating whether male of female, including phone numbers, positions they are trained for, and indications as to who is a Sub. The list should be used by all employees to find a replacement when they are unable to report to work.
- The Coordinator should check on all employees each hour, especially when it is a quiet night. This check may be made by radio when the night is especially busy, otherwise the Coordinator should go out and physically check on each unit.
- Maintains confidential employee files containing copies of all paperwork concerning employees, initial application for work, commendations, warning letters, etc.
- Coordinators will hold mandatory training sessions for all interested in the program and regular employees. A paid training session is held at the beginning of the Fall Semester in September and again at the beginning of the Winter Semester in January.
- Communication between all Coordinators is vital. Use of phone messages, e-mail, etc. is expected.
- Should be considered in keeping up with the daily Student Safety Program concerns. Communications with the student body or press are to be approved by the Supervisor.