Reunion Volunteer Guide

Thank You for Volunteering for your Bates Reunion!

Reunion volunteers make Bates Reunion Weekend happen. The keys to a great Bates Reunion are strong attendance, robust giving, and high participation in your class gift. These elements ensure a wonderful weekend for all who return to reconnect with classmates and with the college, and they allow each class to celebrate their time at Bates by paying forward to today’s students and faculty.

Bates Reunion could not succeed without the energy and enthusiasm of its volunteer leaders. Your efforts ensure your class has a memorable experience while helping Bates provide the highest quality education for today’s students. We thank you for your commitment to your alma mater. Please contact us with any questions. You may also download a printable PDF of this guide.

The Bates Reunion Team
reunion@bates.edu207-755-5976

 







 

full_reunion_timeline

Fundraising for Bates

Gift Committee Member Responsibilities
  • Lead by example: Make your stretch gift to Bates by December 31.
  • Attend your class’s pre-Reunion gathering or Reunion planning meeting (if applicable).
  • Contact 10–20 classmates about joining you in making a stretch gift in honor of your Reunion.
  • Share Reunion news and speak with classmates about the importance of giving to Bates.
  • Encourage classmates to return to campus for Reunion Weekend!
  • Thank those who make a gift with a personal thank-you.
+Stretch Giving and Participation

Giving to Bates every year is a critical measure of Bobcat pride. Each gift shows that you value your own Bates experience and believe in the power of higher education for generations to come. Bates depends on alumni philanthropy to help provide financial aid, faculty development, career planning support, and student life programming.

Reunion is an opportunity to make a gift of increased significance (“stretch” gift) to celebrate Bates and your milestone year. In 2017, Reunion-year alumni increased their Bates Fund giving by 53 percent over the prior year.

There are many ways to make a “stretch” gift:

  1. Increase the size of your gift. (Consider doubling or tripling your last contribution.)
  2. Join a leadership giving circle such as the Mount David Society.
  3. Make a multi-year pledge to the college (maximum pledge period is 3 years).
  4. Sign up for recurring giving and become a Bates Beacon.
  5. Share your bequest intentions and join the Phillips Society.

Bates Beacons Monthly Giving
The Bates Beacons perpetual giving program allows you to divide your gift to Bates into manageable increments through convenient automatic deductions from your credit card or checking account.

Mount David Society
The Mount David Society recognizes Bates Fund donors who put the college first in their annual philanthropy with gifts of $2,500 or more (or $100 for 5th Reunion alumni or $500 for 10th Reunion alumni).

Phillips Society
The Phillips Society celebrates those in the Bates community that have honored the college in their estate plans.

+Making the Ask

1. Prepare
  • Make your own stretch gift to the Bates Fund. You’ll feel more comfortable asking your classmates to join you in supporting Bates when you have already made the commitment yourself. Please make your gift by December 31.
  • Review your assignments’ contact information and giving histories. Have they given consistently? Did they increase their gift last year? Information on your assignments will be provided by your staff liaison and/or found in the Online Tool.
  • Stay informed. The more you know about what’s happening on campus, the easier the conversation will be. The Bates News site is constantly updated with current stories about students, faculty, and college initiatives. For Reunion news and information, please visit bates.edu/reunion.
2. Make the contact
  • Identify yourself. Make it clear that you are a fellow classmate working as a volunteer.
  • Find common ground. What did your classmates cherish most about their Bates experience?
  • Make the ask. Ask your classmates to join you in making a stretch gift in honor of your Reunion. If they are unable to increase their giving, reiterate that their gift, whatever the size, truly matters to Bates.
3. Follow up
  • Say thank you. You will receive a notification when your assignments make a gift to Bates. Please personally thank those who make a gift as soon as possible.
  • Update information. Share updated contact information with your staff liaison or enter it into the Online Tool.

+Ways to Give

There are many ways to give to Bates. The three most widely used methods are:

  • Online at bates.edu/give
  • Phone at 888-522-8371
  • Check made payable to “The Bates Fund.” Mail to: Bates College, 2 Andrews Road, Lewiston, ME 04240.

+Fundraising Resources
+Reunion Fundraising Records

Reunion Bates Fund Records

bates_fund_records

Reunion Participation Records

participation_records

Planning the Celebration

Social Committee Member Responsibilities
  • Lead by example: Make your gift to Bates by December 31.
  • Attend your class’s pre-Reunion gathering or Reunion planning meeting (if applicable).
  • Contact 10–20 classmates about attending Reunion.
  • Assist with one or more of the following initiatives:

Attendance Building
Reunion is for everyone! Whether it is an opportunity to reconnect with old friends, create new memories, visit campus, or hear from esteemed Bates faculty, there is something for everyone to enjoy. The more, the merrier — spread the Reunion enthusiasm via phone calls, emails, and social media.

Social Media
Build excitement by sharing Reunion news, favorite photos, and registration information with you friends on your social channels throughout the year. #BatesReunion

Parade Attire
Show your class spirit! Social Committee members determine a theme and costume for the annual Alumni Parade.

Class Lounge
Create a welcoming atmosphere for your classmates at your class headquarters. Decorate your class lounge, bring along your favorite snacks and beverages for all to enjoy, and greet classmates as they arrive! A familiar and friendly face is a welcome sight to those who have not returned to Bates in many years.

Reunion Attendance Records

attendance_records