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Create an E-mail List
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Benefits of a Shared E-mail Folder vs. a Dept. E-mail List
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Create an E-mail List
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E-mail Course Lists Frequently Asked Questions
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E-mail Lists Common Tips
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E-mail Lists Frequently Asked Questions
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Guide for E-mail List Owners/Administrators
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To start a new list or a change of moderator/owner, please submit the following webform:

What name would you like for the list?

  1. shorter is better, 4 characters or more, and descriptive
  2. no spaces or special characters, all lowercase
  3. can have – or _ (but an underscore won’t show well on the web.) The list address will be listname@lists.bates.edu
  4. listname@bates.edu will no longer work.

Please provide a very brief description of the purpose of the list (ex. forsale is to post items up for sale):

What is the name of the sponsoring group (or the name of the current one)?

Please provide the full name and email address of the individual who will be the moderator/owner:
Full name:

Bates email address:

Phone contact:

If this list existed before, is this the same person that should be the moderator/owner of the new list? If not, please be sure the new moderator/owner is filled in above.
 Yes  No

Options that the moderator/owner needs to set:

Do you want this list to be open or closed?
 Open  Closed
  1. Open means anyone can subscribe
  2. Closed means approval is needed from owner

Only members of the list can write to it (yes is the default)?
 Yes  No

Replies to the whole list or just Sender of original message?
 List or  Sender

Moderated so that ALL messages need to be approved?
 Yes  No

Each moderator/owner MUST attend a quick workshop before receiving the owner password.

 

Once a list exists, the moderator/owner is allowed the following options for operating an existing e-mail list:

A list must have an moderator/owner. It is the responsibility of the noderator/owner to manage the list. They will approve subscriptions and unsubscriptions for a closed list, and approve any BOUNCED messages to the list. When a message is bounced to a list, a message is sent to the SENDER of the message, explaining why it was bounced. A message is also sent to the list moderator/owner to see if the message should be approved to be sent to the list.

NOTE: Official course lists and other official Banner-populated lists will not have BOUNCE messages sent to the moderator/owner for approval. If a SENDER receives notification that a message has not been delivered to a course list, they must contact Help Desk Services to get assistance in sending their message another way.

The moderator/owner has the password for the list. To perform the moderator/owner's functions, the moderator/owner will visit a webpage. Users who request a list will be moderators/owners by default and must attend a 15 minute demonstration on moderating/owning a list. A change in moderators/owners requires the permission in email of the previous moderator/owner or the president of the organization using the list.

lists.bates.edu does not recognize that cbrown, cbrown@bates.edu and cbrown@yahoo.com are the same person, so it is best to have the user subscribe by his or herself by inviting them to the list so the address will be correct.

LIST OPTIONS:

  1. Open or closed:
    • Open means anyone can subscribe him or herself
    • Closed means anyone can subscribe but a list moderator/owner has to approve the subscription.
  2. Replies to a message can go to the whole list or the sender of the original message only
  3. The list can be moderated so that messages have to be approved by the list owner before being sent to the list.
  4. Messages sent to the list can be restricted so that only members of the list can send messages.
  5. The list can be archived so that messages can be looked up any time.
  6. The list can be digested so that only one message goes out a day with all the messages in it.
  7. Automated text can be added to every message.
  8. A subject header word will be put in every subject line reflecting the list name.

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