NEW ENGLAND DIV. III TRACK AND FIELD

President- Ken Klatka
Vice-President- Jon Hird
Sec/Treasure- Peter Thomas

Fall Convention
2007 @ Holy Cross

Minutes

1. Roll Call- Amherst, Bates, Brandeis,
Colby, Conn, ECSU, Fitchburg,Gordon, KSC, MIT, Middlebury, Springfield, Tufts, UMD, USM, USCGA, Wesleyan, Williams, Worcester St.

Presentation of outgoing president plaque to Dan Rose-

2. Minutes - Accepted

3. Financial Report: - $8320.18 checking as of 9/11/07 CD $5564.27 accepted

4. Web site report – Al updated the web site in the spring if anyone notices any problems let him know. History of indoor and outdoor meets is excellent and host sites can use info for programs.

5. Rankings report- Ned- Amherst Web site now has NE and National rankings Regional poll is now part of the NCAA national site- it would be beneficial if more then the same 10 people voted each week. Coaches who don’t have a top 10 team should also be voting!
Host NE D III schools need to send results of meets to Ned: If you are competing at a non- NE Div. III school you need to send the results (or at least the link) to him so the results can be posted.

6. Standards- Dan presented and explained the standards- accepted

7. New Business:
A. Walter Curry: Combined indoor championship - one site [ men /women]
Proposed having a combined indoor meet with the women. Haltson mentioned the host site difficulty in doing both and it would limit those schools with smaller facilties thus limiting our options on sites. Discussion also was whether the meet would have to be two day meet? Motion to propose the combine meet to the women- seconded. Vote 8 yes 7 no motion failed (less then 2/3 needed)

B.Peter Farwell: not sure if we have a limit of #'s in a heat for Steeple (like 20 max or go to 2 heats).

Pete not at meeting- Discussion was whether it should remain a games committee decision. Decided it was fine as is. No vote.

should we run the 10k later on friday, to be cooler, if lights are available? (seems the hammer is always still going anyway...)

Left it as is.

should 200, 400, 400h, 4x1 have seeded lanes, or random?

Already being done.

C. Ken Klatka: item # 1. Would like to discuss the possibility of eliminating the provisional standards for both the decathlon and the pentathlon. I feel there are enough meets to qualify people who really want to do these events. We have a couple of 10k races to qualify, why treat Dec. & Hep. differently? This way we are consistent with all our standards.

Discussion was there has been enough entries and there are enough events to compete at. Also we don’t have provisionals for the other events so why should it be different.

Ken’s motion: to do away with 3 event provisional entry into pentathlon and Decathlon. Seconded- Vote 12 yes 3 no, 2 abstentions – motion Passed

Item # 2 Article IX. Rosters due to Meet Director 10 days prior. (We now use Direct Athletics... MD does not need them)

Withdrawn

Item # 3. Article IX. PV & HJ increments . Suggest we use metric
increments & not imperial.

Done by Standards - Metric increment only

Item # 4. Article IX section 11. Do we need a rankings chair?
(Direct Athletics does this service).

Track ranking are done by Direct athletics- Ethan will be monitoring the results to check their accuracy. Ethan is back on the payroll as track ranking person.

D... Sites for indoor, outdoor and cross-country.
Season 08 09 10
Indoor Tufts MIT Bates
Outdoor Coast Guard Springfield Tufts
XC Conn. College 07, ? 08

NEW ENGLAND DIV. III TRACK AND FIELD

President- Dan Rose
Vice-President- Ken Klatka
Sec/Treasure- Peter Thomas

Fall Convention
2006 @ Holy Cross

Minutes

1. Roll Call- Amherst, Bates, Brandeis, Colby, Conn, ECSU, Gordon, Keene, MIT, Middlebury, Springfield, Trinity, Tufts, UMD, Coast Guard, Wesleyan, Williams

2. Minutes- Accepted

3. Financial Report: Checking $7,869.11 CD $5,436.45- Accepted

4. Web site report- Site is up to date. Al will resend the link. Here it is
http://abacus.bates.edu/~afereshe/homesite.html
Also Al will put a link to it from the Bates Webpage

5. Rankings report- Ned is handling the NE and National rankings- Direct Athletics is doing the track. If a problem arises Ethan will start dong the track again.

6. Standards- Dan presented the standards Aceppted with the provision he convert the imperial marks to metric as Div III is only accepting metric marks.

7. New Business:
Jon Hird- Here is a request that all meet information for division III meets, both indoor and outdoor track and field, contain the meet director's e-mail address, and home and office number. It is such a pain to try and find the meet director's home phone when you need to submit a qualifying performance to Raceberry Jam. Either that, or petition the NCAA to get that home phone requirement off the NCAA-Raceberry Jam site.

Several coaches explained that they only put in the office number twice or not at all for the home number without a problem so it was decided to just move on.
Dan Rose- 1. In the event that both associations vote to continue to run a combined outdoor championship, establish a committee that would meet annually to review the outdoor championships time schedule and make adjustments that would improve the management of the meet. This committee should have equal representation from both associations. The committee should have the freedom to make changes to the time schedule based on the host facility. T
Tabled without discussion
2. Based on the awards presented to Connie Putnam and Carolyn Court last spring, establish the Outstanding Career Achievement Award to be handed out at the combined outdoor championships. Coaches can send nominations to the executive committees for consideration. - Passed
3. Have a representative from last years championship (Springfield College) speak regarding the costs in hosting the combined event. Is $4,000.00 enough? Voted to increase payment to $2500
Ken Klatka- Include the pentathlon on same day as the
regular Indoor Championships and for the Outdoor meet Championship
2-day vs 3 day? (might be tricky for Decathlon)? Withdraw the pentathlon- Accepted the plan B schedule for the outdoor meet.

I would like to request that we put on the agenda voting for a two year in advance request to host the championships so that our athletic administrators can budget for the distances and overnights (if needed). I am putting in a bid to host the 2007 outdoor championships and will bring with me some different versions to vote on. I know the women are concerned about not wanting to have the Heptathlon on Thursday & Friday like the men. I will have different time schedules for different scenarios.

Passed the two year request for hosting.
George Suitor- I would like to put on the agenda the issue of Lane assignments in timed final races. In races that are run entirely in lanes and are timed finals and no preliminary heats, seed times should determine what lanes are assigned. The best lanes assigned to the best seed times.
Rationale: Athletes who have run fast and establish fast seed times should not be penalized. Automatic timing and having performance lists now verify performances.
Passed- with it being the games committee decision on setting preferred lanes (depending on championship site).
F.. Sites for indoor, outdoor and cross-country.
Season 07 08 09
Indoor Bates Tufts MIT
Outdoor Springfield Coast Guard Williams
XC Not our decision-but is suppose to be at Conn. College 07

G. Election of Officers?
Ken Klatka follows Dan as President next year.
Jon Hird nominated and voted in as VP.

Fall Convention
2005 @ Holy Cross

NEW ENGLAND DIV. III TRACK AND FIELD

President- Dan Rose
Vice-President- Ken Klatka
Sec/Treasure- Peter Thomas

AGENDA

1. Roll Call- Present Trinity, Wesleyan, Conn, Brandeis, UMass.-D, Bates, MIT, USM, Williams, Tufts, Wheaton, Emmanuel, USCGA, Worc. St., Middlebury, Fitchburg, ECSU, Springfield, Amherst

2. Minutes 04- Accepted

3. Financial Report:Checking $5627.03 CD $5315.37- Accepted

4. Web site report- New Link to Bates site

5. Rankings- XC send Ned the link if you are hosting-More people should vote in the weekly regional poll. Track- Ethan says he will continue in the position.

6. New Business:
Salve Regina requests membership in our association. Salve Regina voted in

Tabled from 2004 convention were the following items:

A. Dan Rose-I would like to propose that the association design and cast our own unique medals to be awarded at the Championships. Currently we use a generic track medal. Something more like the medals awarded at the All New England Championships would be a nice improvement. PASSED

Info given on Combined (M&W)Outdoor Track Meet- Motion to split the cost evenly with women association. PASSED
B. Pete Farwell

Change the wording of article 10

Create standards that get us up to the desired 18-24 competitor per event
range that we desire, even if it means some over-filled fields for a year.
(last year many events were too low!)

1) championship meet hosts receive $500 toward timing

2) Honest Effort- NCAA rukes civer ut- /Remider given to coaches before championships.

3) include in constitution 2002 proposal (if it was voted in):
"An athlete will not be allowed to compete in any of the Assoc.
Championships without the accompaniment of a designated official of his
college." Agreed- Al to check/change the wording

4) create a selection committee to investigate and propose a 'slate' of
possible sites for future regional x-country championships, to be voted by
membership at the November coaches' meeting.-

Ned Bishop as NCAA rep is responsible for inspection of proposed courses.

5) a- rearrange outdoor 110HH-100m-200m trials so that 200 does not
immediately follow 100.----Done in 2004
b- start indoor and outdoor PV at 12:30 (or earlier) to accommodate
larger fields.--- Motion to start at 11:30 am PASSED
c- propose setting 2 sections of indoor 3k and 5k and outdoor steeple
and 5k if numbers warrant it (and establish said number for each event) – Discussion followed to leave decisions on this to the GAMES COMMITTEE
d- start indoor unseeded 1500 to accommodate possible 2nd sections of 3k
and/or 5k- Motion to run sections one after the other (ie: 3k unseeded 3k final)- PASSED
Move the start time of un-needed 1500 (mile) to 1 pm PASSED
e- Start outdoor 400 relay earlier to accommodate possible 2nd sections
of steeple and 5k (this would also cut down the 'dead time' on the track
which was created by the deletion of other trials) NOT dealt with because of combined meet.

6) Revise Article IX section 16-D: currently says ONLY heat winners in
fast section of final, but it is possible that there could be only 2
heats, putting only 2 runners in fast section of final.

Motion to amend Article IX 16-D to follow NCAA rules for advancement inlane races, Lane 1 not to be used.--PASSED

7) Article IX section 16-E: now that we score 8 indoors and outdoors, why
don't we just state "9 finalists (plus any ties for 9th position) will
advance to finals in all field events that have trials. PASSED

8) should we have a provision that sets seeded flights of trials of above
field events? Motion to have seeded flights random order- PASSED

9) prefered lanes in indoor 200 final to be 5-4-6-3-2 (or other selection
voted by membership) to be laid out as rule for games committee. - PASSED

10) Article VII, section 5 wording: "an impact on the majority or 2/3 decision". (since some votes require 2/3).
In actuality this seems to say the President may vote for school when it
matters. Thus why not do away with this section and just allow the vote
with everyone else? Motion allowing the President to vote on each issue- PASSED

10) Require (request?) meet management to read off cumulative times at
starting line for all events over 400 meters. Discussion that it is done now- no vote.

New 2005 items
C.Dan Rose: Discussion of Time proposed schedule and location of Combined outdoor meet.
D. Pete Farwell

1) regional xc course at Springfield (hear description, get map, etc.)- Jim Pennington gave out maps and explained the course. He said a map would soon be online at their website.
2) scheduling of future sites (XC and outdoor track seasons). Is it possible to take into consideration NESCAC (or other conferences as well if desired) locations of the week before, and perhaps All New England location the week later in track, when picking sites, to make fair travel for most teams each year and season> (for instance trying to avoid 2 or 3 Maine trips in a row, or 2 or 3 trips to Williams in same season in a row).

Briefly discussed but consciences was it is difficult enough to get locations (hosts).

E. From Erik Nedeau and Ken Klatka: Run the mile at all meets. The 1500 is not a national event and cannot be used for conversion.- PASSED

F. Ken Klatka: Drop the 600 from the men's meet because no one else runs it .
There is no 600 in All N.E.'s and no 600 at ECAC's or beyond.- DEFEATED

G. Dan Rose: My only item would be clearing up the wording on how Pentathletes/Decathletes qualify for the Championships. We have set standards for everyone yet we still have a provisional status for the multi's. Withdrawn.

H. Al Halper, Proposes we drop the 200 trails indoors and outdoor and run only finals on time.- DEFEATED

F.. Sites for indoor, outdoor and cross-country.
06 indoor MIT Outdoor Springfield
07 indoor Bates, Outdoor Tufts

Motion to revisit the combined Meet and time schedule next fall (06) – Passed

Discussion on everyone getting a school mug for Connie to be brought and presented as gift at either indoor or outdoor meet.- Passed

Elections of officers- Sec/ Treasure Peter Thomas reelected in a landslide (!Ha Ha Ha)

Fall 2004

NEW ENGLAND DIV. III TRACK AND FIELD

President- Connie Putnam
Vice-President- Dan Rose
Sec/Treasure- Peter Thomas

Fall Convention
2004 @ TBA

Minutes

1. Roll Call: Williams, Conn, Sprigfield, ECSU, Middlebury, Bowdoin, Keene, USM, Fitchburg, Wor. St., Coast Guard, MIT, Trinity, Emmanual, Wesleyan, Amherst, Tufts

2. Minutes; emailed minutes accepted

3. Financial Report: Checking $5652.63 CD $5251.51 Accepted

4. Web site report: Al Fershetian has updated with the new constitution. Will add the new indoor and outdoor standards

5. Rankings- Eric Nedeau has accepted the position. Ned presented the standards.

6. New Business

a. Decathlon/Pentathlon Qualifying standard- Will stay with what is written in the constitution.

b. Combine Men's and women's indoor and outdoor meets- George Suitor amended the proposal to be The association would like to Combine ONLY the Men's and Women's OUTDOOR meet. This passed by a 14 yes to 4 no vote.

c. Motion by Halston to have the Executive committee select the MVP award winners following open nomination by coaches at the conclusion of the meets. Pass

d. Discussion of championship schedule: Motion from Ralph White to change the order of the 110H and 100 to allow for more doubling. Pass

e. Al Fereshetian: Discussion of Time changes for the Discus and Hammer to 12:45 and 10:15 and changing 100, 200 and 110 Hurdle times were approved.

f. A motion to seed the field events trials was made and Passed

g. A Flat fee of $2500 to assist with the cost of hosting an indoor or outdoor championship was proposed -. Passed.

h. Increase the ranking person stipend to $250 per season - Passed

i. The rest of the issues were tabled for next year.

j. Sites: Indoor: 05 Tufts, 06 USM

Outdoor 05 Springfield 06 Tufts

7. Election of Ken Klatka as Vice President - Unamimous

Fall 2003

NEW ENGLAND DIV. III TRACK AND FIELD

President- Connie Putnam
Vice-President- Dan Rose
Sec/Treasure- Peter Thomas

Fall Convention
2003 @ Holy Cross

Minutes

1. Roll Call- Amherst, Babson, Bates, Bowdoin, Brandeis, Colby, Conn Coll., ECSU, Keene, MIT, Middlebury, Springfield, Trinity, Tufts, USGCA, Wesleyan,Williams

2. Financial Report: CD Balance 9/16/03 $5212.73 Checking Balance $5144.99
Accepted

3. Web site report- None

4. Ranking Report- Ethan Barron from Tufts will take over.

5. New Business-. After a brief discussion regarding the constitution committee appointed at the spring meeting, the secretary (me) realized I had error in not properly listing the results and presentation as an agenda item.

It was deemed by President Putnam and it was unanimous that we go forward with the finding and recommendations of the committee and vote on their merits.

The constitutional changes were presented by Al Fereshetian.

Each change was voted on and passed unanimously except for Article 9 section 10 which was voted 15 yes, 2 no. The motion still passed.

The major changes are the dues. $100 per season total $300 for year. To be billed and paid in the fall.

Entry Standards for Indoor and outdoor will be set to have a field of 18-24. No provisional entries.

Trials in the 400, 600 indoors, 400, 400H outdoors and all semi final races in sprints were eliminated.

Al - presented the proposed standards. A committee of Halston, Ned, and Dan would review the standards and have a recommendation for Nov. 1.

Connie- presented a new look All New England certificate. Approved by all. George Suitor was going to see if his printer could save us money on the cost.

Sites 03 04 05

XC USM USM

Indoor ? Tufts was suppose to Host but can't. Connie is Checking to see if we could get Harvard. Bowdoin will take it necessary.

Indoor Tufts/Bowdoin

Outdoor Williams Bates/Springfield

Fall 2001

NEW ENGLAND DIV. III TRACK AND FIELD

President-              Ken Klatka
VicePresident-          Al Fereshetian
Sec/Treasure            Peter Thomas

FALL CONVENTION 
2001 @ Stonehill College

Minutes

1. Roll Call - Amherst, Bates, Brandeis, Conn. College, Keene, MIT,
Middlebury, Springfield, Tufts, USM, USCGA, Williams

2. Financial Report - Peter Thomas- Current Balance $1,527.38  CD $5,030.72
, Accepted

3. Web site report- Al Fereshetian- site is up and running for xc and track.
It should be a good tool for future meet directors to use for program
information (history).
If anyone sees any problems/mistakes contact Al.

4. Ranking Report- Ned- Will be the same this year as last 

5. New Business

>From Halston Taylor
1. The Games Committee meetings and coach's meetings need to take place at
the designated times per the constitution and meet information. -  To be
discussed later in meeting.

2. The Games Committee should be made up of coaches who are able to attend
the meeting.  This is the responsibility of the meet director--discussion
followed regarding lack of attendance (conflict with coaches being at women
meet) Committee members should be in attendance at the whole meet. This was
then made into a motion and Passed unanimously.

3. The Association President must oversee the meet organization throughout
the entire process to guarantee association and NCAA rules are followed.
Brief discussion and Passed unanimously

4. Scales used to weigh-in implements need to be calibrated annually,
particularly if a trackmaster is not being used. Discussion- the meet
director is asked to have the scales calibrated

5. Adjust the 10K standard to the top 16, making all our number standards
the same. Motion passed unanimously

6. Ties can be allowed as long as it does not force an additional round of
competition.  If it would force an additional round, the games committee
must decide on a method of breaking that tie.  Discussion followed and it
was decided to bring it up again indoors.

7. Motion to increase scoring places and entries to 8 and 16 for indoor
championships
Passed  7 yes  3 no

8. From Ralph White, 
Motion to eliminate lane 1 in 200 indoors- Passed
Motion to eliminate 600 trials- Defeated
Motion To eliminate 400/400H- Defeated

9. Regional Site: Strong recommendation to Regional Host to have
invitational during September.

10.  Peter Thomas: 
                A. Motion to Combine M&W Championships (indoor and out) -
Withdrawn
                B. Motion to change time of coaches meeting - Defeated
C. Motion: Host sites give an estimate of cost of putting on the meet.
Passed
D. Motion to increase association dues to $100- Passed 
11. Future Dates and sites:  
				2001               2002            2003				2004
  XC         Westfield              ?               ?               ?
Indoor       Bates           		MIT				Tufts/USM
Outdoor      Williams        		Bates           Spring/Will

Winter of 2001