{"id":5529,"date":"2012-11-28T14:42:55","date_gmt":"2012-11-28T19:42:55","guid":{"rendered":"https:\/\/www.bates.edu\/academics\/?page_id=5529"},"modified":"2024-09-30T09:55:35","modified_gmt":"2024-09-30T13:55:35","slug":"stem-travel-grants-reimbursement-guidelines","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/academics\/student-research\/academic-year-research-grant-information\/stem-travel-grants\/stem-travel-grants-reimbursement-guidelines\/","title":{"rendered":"STEM Travel Grants Reimbursement Guidelines"},"content":{"rendered":"
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Keep track of your expenses and save your receipts!<\/em><\/strong> Remember:\u00a0 No Receipts, No Money! Reimbursements are made AFTER travel!<\/em><\/strong><\/p>\n

You are required to complete a Travel Expense Report that includes the following:\u00a0<\/em> the meeting name and location, the dates of your departure and return, an itemized daily list of your reimbursable expenses (ground transportation, meals and tips, admission charges, published abstracts, etc.), travel itinerary, and conference schedule\/brochure. Reimbursements must be completed within two weeks of expenditures.<\/strong><\/p>\n<\/div>\n

\u00a01.\u00a0 Air travel.<\/strong> For assistance in making travel arrangements, you make your own arrangement or contact Alison Keegan in the Dean of the Faculty’s office (akeegan@bates.edu) about making arrangements to secure a ticket through the dean’s office. When requesting reimbursement for air travel, the original airline ticket receipt must be provided and\/or electronic payment receipt plus all boarding passes.<\/p>\n

\u00a02.\u00a0 Registration\/Abstract Fees.<\/strong>\u00a0Your grant will cover the cost of conference registration, special events (like banquets), and abstract submission fees.<\/p>\n

\u00a03.\u00a0 Receipts.<\/strong>\u00a0You must save all<\/strong> your receipts. If the receipt does not show what was purchased, then each item needs to be indicated on the receipts with the corresponding amount. A credit card receipt with just the total is not acceptable<\/em>; the receipt must show the actual expenses of what was bought.<\/strong>\u00a0 Also, a credit card statement is not considered a receipt unless the particular item is indicated on the statement.<\/p>\n

\u00a04.\u00a0 Shared Expenses.<\/strong>\u00a0 If you share your travel by car, your room, or other conference expenses with another student or a faculty member, only the person submitting the original receipt will be reimbursed \u2013 you will have to settle the bill among yourselves.\u00a0 These receipts that cover more than one person\u2019s expenses must indicate the names of the people involved in these expenses and the amount that each person was responsible for.\u00a0 If you share expenses, no reimbursements will be processed until all<\/span> members have turned in their receipts.<\/p>\n

5. Meals.<\/strong>\u00a0 The grant reimburses you up to but not exceeding $30.00\/day for meals, for which you must<\/em> submit receipts.\u00a0 NOTE:\u00a0 The College will not reimburse you for any liquor expenses.<\/p>\n

\u00a06. Travel by Car.<\/strong>\u00a0 If you drive to your meeting in your car, you will be reimbursed at $0.67\/mile. A Googlemaps with start and end location needs to be submitted for verification of mileage \u00a0 If you travel with another person, the owner of the car will be reimbursed.
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\n7.\u00a0 Reimbursement.<\/strong> At the end of your grant, original receipts and the appropriate form via Adobe Sign, Travel Expense Form<\/a><\/strong>\u00a0<\/b>(if travel is involved) or Payment Request Form<\/strong><\/a>\u00a0(if no travel is involved) to Alison Keegan, akeegan@bates.edu<\/a><\/strong>, in the Office of the Dean of the Faculty (117 Lane Hall) for reimbursement.<\/p>\n","protected":false},"excerpt":{"rendered":"

Keep track of your expenses and save your receipts! Remember:\u00a0 No Receipts,…<\/p>\n","protected":false},"author":122,"featured_media":0,"parent":5523,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"_batesModPostContentOverride_prepend":false,"_batesModPostContentOverride_append":false,"_batesModPostContentOverride_append_before_footer":false,"_dimp_site_id":"","_dimp_override_contact":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-5529","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/pages\/5529","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/users\/122"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/comments?post=5529"}],"version-history":[{"count":6,"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/pages\/5529\/revisions"}],"predecessor-version":[{"id":8306,"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/pages\/5529\/revisions\/8306"}],"up":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/pages\/5523"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/academics\/wp-json\/wp\/v2\/media?parent=5529"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}