Residence Hall Electronic Access Policy/ID Card
Matriculated students who are assigned housing on the Bates College campus will be granted access that allows them to open one or more outside doors of their assigned residence building at all times during the academic year. In addition, access will be granted to all College residence buildings from 7am to midnight Sunday through Thursday and from 7am to 2am Friday and Saturday, during fall and winter semesters. Outside doors without a card reader will be monitored for unauthorized entries.
Residences will be closed during the break between fall and winter semester. The College may provide residential accommodations for certain vacation periods to a limited number of students by prior arrangement. Students remaining on campus between fall and winter semester will have 24 hour access to their vacation residence only. Students returning to school early will be allowed access only in special circumstances. Rooms will be available for occupancy two days prior to the opening of each term and will be closed at the end of the examination period. See Access Policy for summer and short term for information specific to those times.
Access for students who change residence buildings during the semester will be changed to reflect their new residence. They will be expected to move their belongings from their former residence from 7am to midnight Sunday through Thursday and from 7am to 2am Friday and Saturday.
The Student Affairs office will determine the termination of access timeframe for students who leave the College during the semester.
Matriculated students who are not living in a College residence building will have access that will allow them to open one or more outside doors of all College residence buildings from 7am to midnight Sunday through Thursday and from 7am to 2am Friday and Saturday while classes are in session. Outside doors without a card reader will be monitored for unauthorized entries and exits.
Students who are studying somewhere other than the College campus or students who are on leave of absence will not have access to College residence halls.
High School special students and special students will not have access to College residence halls.
Faculty will have access to College residence buildings if one or more of their classes meet in a residence building. Faculty will have access to the College residence building(s) in which their class(es) meet, during class times.
Staff whose job responsibilities require them to enter College residence buildings will have access as their duties require. On-call staff who need to enter College residence buildings other times will have a card allowing 24 hour access.
For residence building access after hours, yellow courtesy phones are available on each building.
Requests for access to residence buildings not covered in this document should be made to the Electronic Access Manager for review.
ID cards remain the property of Bates College. When requested by a College official, students are required to produce their college identification. Individuals using an ID card assigned to someone other than themselves are subject to disciplinary action.
A $25 replacement fee will be charged to the student account for each replacement ID card. A $10 fee will be charged if the temporary card is not returned.