{"id":2435,"date":"2025-10-03T10:55:53","date_gmt":"2025-10-03T14:55:53","guid":{"rendered":"https:\/\/www.bates.edu\/accounting\/?page_id=2435"},"modified":"2026-10-28T19:21:03","modified_gmt":"2026-10-28T23:21:03","slug":"vehicle-rental-guide","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/accounting\/vehicle-rental-guide\/","title":{"rendered":"Vehicle Rental Guide"},"content":{"rendered":"\n<div class=\"wp-block-cover alignfull is-light\" style=\"margin-top:0;margin-bottom:0;min-height:200px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-white-background-color has-background-dim-100 has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow\">\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-488eeb1f wp-block-columns-is-layout-flex\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\">\n<div class=\"wp-block-column is-layout-constrained wp-container-core-column-is-layout-19848733 wp-block-column-is-layout-constrained\" style=\"padding-top:0;padding-right:var(--wp--preset--spacing--40);padding-bottom:0;padding-left:var(--wp--preset--spacing--40);flex-basis:70%\">\n<p class=\"wp-block-paragraph\"><strong>Preferred Vendors and Booking<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reimbursement Limit: Bates College will reimburse for a vehicle up to a Full Size (FCAR) class based on the Enterprise Travel Direct vendor rates.<\/li>\n\n\n\n<li>Enterprise Travel Direct (ETD) Booking Tool: Travel arrangements for yourself, other staff, or guests may be booked through the ETD <a href=\"https:\/\/etd.ehi.com\/\">online booking tool<\/a>.&nbsp; See <a href=\"https:\/\/www.bates.edu\/accounting\/files\/2025\/10\/ETD-Booking-Business-Travel-3.pdf\">Booking Business Travel<\/a> for more information.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Getting Access to ETD<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New Users: To request New User access contact Kate Potter, &nbsp;<a href=\"mailto:kpotter@bates.edu\">kpotter@bates.edu<\/a>, 207-786-6169&nbsp;&nbsp;&nbsp; (Athletics Staff, please contact Tracy Fabrizio, <a href=\"mailto:tfabrizi@bates.edu\">tfabrizi@bates.edu<\/a>, 207-786-6368)<\/li>\n\n\n\n<li>First-Time Login: Once registered, you will receive a welcome email with your Username. You must then go to the ETD homepage and use the &#8220;Forgot\/Change Password&#8221; link to set up your initial password.&nbsp; See <a href=\"https:\/\/www.bates.edu\/accounting\/files\/2025\/10\/ETD-New-User-Login-1.pdf\">New User Login<\/a> for more information.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Emerald Club Membership Benefits<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Bates travelers are eligible for a complimentary membership in the Enterprise\/National Emerald Club. Benefits include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Negotiated Rates: Members receive Bates&#8217; negotiated rates for both business and personal travel.<\/li>\n\n\n\n<li>Emerald Aisle Access: At participating locations, you can bypass the counter and choose any car in the &#8220;Emerald Aisle&#8221; (midsize or above), while only paying the midsize rate.<\/li>\n\n\n\n<li>Faster Service: Benefits include counter bypass, faster check-out, and priority service.<\/li>\n\n\n\n<li>Link your Personal Account for Discounted Rates:&nbsp; Contact Customer Service at 855-573-0012 to add the Bates discount to your personal account.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>General College Travel Policies for Vehicles<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All College policies apply to vehicle rentals.<\/li>\n\n\n\n<li>See <a href=\"https:\/\/www.bates.edu\/campus-safety\/driver-training-program-policy\/\">Motor Vehicle Policy<\/a> for Driver Certification and Insurance information<\/li>\n\n\n\n<li>Fuel &#8211; You should not prepay for gas and must return the rental vehicle refueled.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:20%\">\n<div class=\"wp-block-group has-custom-css has-gray-light-background-color has-background is-layout-flow wp-block-group-is-layout-flow wp-custom-css-8961da0c\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--40);padding-right:var(--wp--preset--spacing--40);padding-bottom:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--40)\">\n<h4 class=\"wp-block-heading has-text-align-center has-garnet-color has-text-color has-link-color wp-elements-1\"><strong>Quick Links<\/strong><\/h4>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div style=\"--wp--block-button--width: 100;\" class=\"wp-block-button has-custom-width wp-block-button__width wp-block-button__width-100\"><a class=\"wp-block-button__link has-garnet-background-color has-background wp-element-button\" href=\"https:\/\/www.bates.edu\/accounting\/forms-2\/\">Forms<\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div style=\"--wp--block-button--width: 100;\" class=\"wp-block-button is-style-garnet-button has-custom-width wp-block-button__width wp-block-button__width-100\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.bates.edu\/accounting\/contact\/\">Contact<\/a><\/div>\n\n\n\n<div style=\"--wp--block-button--width: 100;\" class=\"wp-block-button is-style-garnet-button has-custom-width wp-block-button__width wp-block-button__width-100\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.bates.edu\/accounting\/fiscal-year-end-procedures\/\">Year End Procedures<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":72,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"bates_author_byline_override":"","_hide_page_title":false,"_header_override":"","_template_width_override":"","_dimp_site_id":"","_dimp_override_contact":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"_sidebarChoice":"","footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-2435","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/2435","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/users\/72"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/comments?post=2435"}],"version-history":[{"count":9,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/2435\/revisions"}],"predecessor-version":[{"id":2736,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/2435\/revisions\/2736"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/media?parent=2435"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}