{"id":292,"date":"2011-06-06T20:41:44","date_gmt":"2011-06-06T20:41:44","guid":{"rendered":"https:\/\/www.bates.edu\/accounting\/expenses-not-permitted\/"},"modified":"2026-10-28T19:31:46","modified_gmt":"2026-10-28T23:31:46","slug":"expenses-not-permitted","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/expenses-not-permitted\/","title":{"rendered":"Expenses not Permitted"},"content":{"rendered":"\n<div class=\"wp-block-cover alignfull is-light\" style=\"padding-top:0;padding-bottom:0;min-height:200px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-white-background-color has-background-dim-100 has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow\">\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-7387b849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-constrained wp-container-core-column-is-layout-b9582fc7 wp-block-column-is-layout-constrained\" style=\"padding-right:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--40);flex-basis:70%\">\n<p class=\"wp-block-paragraph\">The following&nbsp;items of expense are not permitted&nbsp;for payment or reimbursement with College funds:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>political contributions.<\/li>\n\n\n\n<li>employee gifts, flowers, and recognition expenses.&nbsp;&nbsp;Department heads and directors&nbsp;should refer to the <a href=\"https:\/\/www.bates.edu\/hr\/reference\/employee-handbook\/\">Employee Handbook<\/a> for more information.<\/li>\n\n\n\n<li>expenses for personal items such as clothing, tissues, candy and refreshments, coffee and coffee supplies, band-aids, aspirin, medications, personal medical and health supplies and equipment, artwork for offices, expensive desk accessories, and kitchen appliances and supplies other than those available in common spaces.<\/li>\n\n\n\n<li>alcoholic beverages purchased outside of a meal and alcoholic beverages on federal grant funds (see <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/meals\/\">Alcohol<\/a> included in <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/meals\/\">Meals &amp; Lodging<\/a>).<\/li>\n\n\n\n<li>damaged, lost, or stolen personal property, including applicable insurance deductibles.<\/li>\n\n\n\n<li>expenses&nbsp;for personal services such as child care, pet care, lawn care, and&nbsp;home maintenance.<\/li>\n\n\n\n<li>local accommodations, in proximity to the College campus,&nbsp;for overnight stay due to adverse weather conditions or to allow an employee to attend early\/late meetings or events.&nbsp;&nbsp;See <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/meals\/\">Meals &amp; Lodging&nbsp;<\/a>for more information.<\/li>\n\n\n\n<li>commuting to and from work.&nbsp; Business travel mileage is reimbursed based on the shorter distance of home or the College to the work location.&nbsp; See <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/transportation-expenses\/\">Transportation Expenses <\/a>for more information.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Additional expense considerations:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Charitable contributions and donations of College funds are generally not permitted.&nbsp; The College receives many generous grants and contributions in support of student and academic programs; such funds should not be redesignated for other purposes.&nbsp; College resources including revenue from tuition and fees are generated to support the academic mission and programs of the College and should not be donated as charitable contributions.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:20%\">\n<div class=\"wp-block-group has-custom-css has-gray-light-background-color has-background is-layout-flow wp-block-group-is-layout-flow wp-custom-css-8961da0c\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--40);padding-right:var(--wp--preset--spacing--40);padding-bottom:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--40)\">\n<h4 class=\"wp-block-heading has-text-align-center has-garnet-color has-text-color has-link-color wp-elements-1\"><strong>Quick Links<\/strong><\/h4>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div style=\"--wp--block-button--width: 100;\" class=\"wp-block-button has-custom-width wp-block-button__width wp-block-button__width-100\"><a class=\"wp-block-button__link has-garnet-background-color has-background wp-element-button\" href=\"https:\/\/www.bates.edu\/accounting\/forms-2\/\">Forms<\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div style=\"--wp--block-button--width: 100;\" class=\"wp-block-button is-style-garnet-button has-custom-width wp-block-button__width wp-block-button__width-100\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.bates.edu\/accounting\/contact\/\">Contact<\/a><\/div>\n\n\n\n<div style=\"--wp--block-button--width: 100;\" class=\"wp-block-button is-style-garnet-button has-custom-width wp-block-button__width wp-block-button__width-100\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.bates.edu\/accounting\/fiscal-year-end-procedures\/\">Year End Procedures<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":5,"featured_media":0,"parent":276,"menu_order":2,"comment_status":"closed","ping_status":"open","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"bates_author_byline_override":"","_hide_page_title":false,"_header_override":"","_template_width_override":"","_dimp_site_id":"","_dimp_override_contact":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"_sidebarChoice":"","footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-292","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/292","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/comments?post=292"}],"version-history":[{"count":19,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/292\/revisions"}],"predecessor-version":[{"id":2751,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/292\/revisions\/2751"}],"up":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/276"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/media?parent=292"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}