{"id":292,"date":"2011-06-06T20:41:44","date_gmt":"2011-06-06T20:41:44","guid":{"rendered":"https:\/\/www.bates.edu\/accounting\/expenses-not-permitted\/"},"modified":"2025-04-16T16:37:27","modified_gmt":"2025-04-16T20:37:27","slug":"expenses-not-permitted","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/expenses-not-permitted\/","title":{"rendered":"Expenses not Permitted"},"content":{"rendered":"<p>The following\u00a0items of expense are not permitted\u00a0for payment or reimbursement with College funds:<\/p>\n<ul>\n<li>political contributions.<\/li>\n<li>employee gifts, flowers, and recognition expenses.\u00a0\u00a0Department heads and directors\u00a0should refer to the <a href=\"https:\/\/www.bates.edu\/hr\/reference\/employee-handbook\/\">Employee Handbook<\/a> for more information.<\/li>\n<li>expenses for personal items such as clothing, tissues, candy and refreshments, coffee and coffee supplies, band-aids, aspirin, medications, personal medical and health supplies and equipment, artwork for offices, expensive desk accessories, and kitchen appliances and supplies other than those available in common spaces.<\/li>\n<li>alcoholic beverages purchased outside of a meal and alcoholic beverages on federal grant funds (see <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/meals\/\">Alcohol<\/a> included in <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/meals\/\">Meals &amp; Lodging<\/a>).<\/li>\n<li>damaged, lost, or stolen personal property, including applicable insurance deductibles.<\/li>\n<li>expenses\u00a0for personal services such as child care, pet care, lawn care, and\u00a0home maintenance.<\/li>\n<li>local accommodations, in proximity to the College campus,\u00a0for overnight stay due to adverse weather conditions or to allow an employee to attend early\/late meetings or events.\u00a0\u00a0See <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/meals\/\">Meals &amp; Lodging\u00a0<\/a>for more information.<\/li>\n<li>commuting to and from work.\u00a0 Business travel mileage is reimbursed based on the shorter distance of home or the College to the work location.\u00a0 See <a href=\"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-policy\/transportation-expenses\/\">Transportation Expenses <\/a>for more information.<\/li>\n<\/ul>\n<p>Additional expense considerations:<\/p>\n<ul>\n<li>Charitable contributions and donations of College funds are generally not permitted.\u00a0 The College receives many generous grants and contributions in support of student and academic programs; such funds should not be redesignated for other purposes.\u00a0 College resources including revenue from tuition and fees are generated to support the academic mission and programs of the College and should not be donated as charitable contributions.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The following\u00a0items of expense are not permitted\u00a0for payment or reimbursement with College&hellip;<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":276,"menu_order":2,"comment_status":"closed","ping_status":"open","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-292","page","type-page","status-publish","hentry","with-sidebar"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/292","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/comments?post=292"}],"version-history":[{"count":15,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/292\/revisions"}],"predecessor-version":[{"id":2350,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/292\/revisions\/2350"}],"up":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/276"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/media?parent=292"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}