{"id":294,"date":"2011-06-06T20:41:44","date_gmt":"2011-06-06T20:41:44","guid":{"rendered":"https:\/\/www.bates.edu\/accounting\/travel-expense-report\/"},"modified":"2026-03-19T10:59:26","modified_gmt":"2026-03-19T14:59:26","slug":"travel-expense-report","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/accounting\/travel-and-expense-2\/travel-expense-report\/","title":{"rendered":"Travel and Expense Report"},"content":{"rendered":"<p>Completed Travel and Expense Reports should be submitted to <a href=\"https:\/\/www.bates.edu\/accounting\/accounts-payable-2\/\">Accounts Payable<\/a> electronically through Adobe Sign and must include the payee&#8217;s electronic signature and the approver&#8217;s name and email address in order to route for approval by the appropriate Department Head, Dean or Vice President.<\/p>\n<p>Disbursements to students, faculty and staff are processed weekly through <a href=\"https:\/\/www.bates.edu\/accounting\/accounts-payable-2\/direct-deposit-accounts-payable-payments-and-reimbursements\/\">direct deposit<\/a> and you will receive an email sent to your Bates email address notifying you of the deposit.<\/p>\n<p>_______________________________________________________________________________________________<\/p>\n<p><strong>Step 1:\u00a0<\/strong> Complete a Travel and Expense Report from the forms below (modifications to the forms below is not permitted):<\/p>\n<ul>\n<li><a href=\"https:\/\/www.bates.edu\/accounting\/files\/2026\/03\/Adobe-Sign-Travel-and-Expense-Report-01012026-5.xlsx\">Adobe Sign Travel and Expense Report 2026<\/a> &#8211; travel and expense between January 1, 2026 and December 31, 2026<\/li>\n<li><a href=\"https:\/\/www.bates.edu\/accounting\/files\/2025\/05\/Adobe-Sign-Travel-and-Expense-Report-01012025.xlsx\">Adobe Sign Travel and Expense Report 2025<\/a> &#8211; travel and expense between January 1, 2025 and December 31, 2025<\/li>\n<\/ul>\n<p><strong>Step 2:<\/strong>\u00a0 Save Travel and Expense Report and all receipts to pdf.<\/p>\n<p><strong>Step 3:\u00a0<\/strong> Complete <a href=\"https:\/\/batescollege.na2.documents.adobe.com\/public\/esignWidget?wid=CBFCIBAA3AAABLblqZhAspMKfTQsB0yUBZBKZbIyjKS9bO1_QoPAyjpAoXXI2gUrjrp6O_917vsXKk_ws6PE*\">Adobe Sign Travel and Expense Approval Cover Sheet<\/a> and attach Travel and Expense Report and receipts pdf.<\/p>\n<p><strong>Step 4:<\/strong>\u00a0 Include the approver&#8217;s email address in the cover sheet for electronic routing.\u00a0 All travel reimbursement must be routed to the appropriate Department Head, Dean, or Vice President for approval.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Completed Travel and Expense Reports should be submitted to Accounts Payable electronically&hellip;<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":276,"menu_order":4,"comment_status":"closed","ping_status":"open","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-294","page","type-page","status-publish","hentry","with-sidebar"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/294","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/comments?post=294"}],"version-history":[{"count":49,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/294\/revisions"}],"predecessor-version":[{"id":2519,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/294\/revisions\/2519"}],"up":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/pages\/276"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/accounting\/wp-json\/wp\/v2\/media?parent=294"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}