**Please note that the Budget Committee and Organizational Review Board (ORB) have merged to form the Budgets & Clubs Board (BCB) as of fall 2016. While they draft a new constitution and adopt guidelines governing their operations, the guidelines below, in conjunction with the former Budget Committee’s guidelines, will serve as their guiding documents.**
ORGANIZATIONAL REVIEW BOARD (ORB) CONSTITUTION
The Organizational Review Board (ORB) is a student committee responsible for the admission of new clubs at Bates College as well as reviewing club activity and officers annually.
ARTICLE I: PURPOSE
A Student who wants to create a club at Bates College shall send the constitution of that club to the VP of the Student Clubs. The VP of the Student Clubs would then bring the constitution to the ORB and a vote would be held. In the case of a club behaving improperly, the ORB can vote for either a semester or a year-long probation for that club. During probation, a club will have its budget reduced and will no longer have access to financial sponsorships. The Bates College Student Government Representative Assembly (hereafter, ‘RA’) has a veto vote on that decision.
ARTICLE II: MEETINGS
Meetings will be held on a weekly basis at a time fixed by the VP of the student clubs at the beginning of a term.
A special meeting will be held every year during Short Term to check all the officers of each club and see if all the clubs have at least a 1-year plan.
ARTICLE III: MEMBERSHIP
In case of an available position in the ORB, the VP of Student Committee and the VP of the Student Clubs will interview students interested in becoming new members.
There will then be deliberation between the two VPs to choose the new members.
The unjustified absence of a member at a meeting would result to a strike. The VP of Students Clubs will take the decision a giving a strike to a member after deliberation with the other members. A member would have to quit the ORB in case of 3 strikes.
ARTICLE IV: OFFICERS
The chair of the ORB is the VP of Student Clubs. The Chair is responsible for leading deliberation of new club constitutions at the weekly meeting, but may not vote on the admission of club constitutions for ratification by the RA.
The Secretary writes down the commentaries about each constitution during the weekly meetings. These comments will then be sent to the Club President to make the necessary changes to his constitution in order to be approved after the appeal process.
The Liaison is a member of the ORB that also sits at the budget committee. He is in charge of giving his opinion on each constitution from a “financial view”.
ARTICLE V: ELECTIONS
The VP of the Student Clubs is elected by the student body at the beginning of Winter semester.
The Secretary will be elected from among the members, at the beginning of a term.
The Liaison will be chosen after deliberation between the VP of Students Club and the Treasurer. The Liaison will then be presented to the ORB. A vote will be held between the members of the ORB and the Liaison will be accepted in case of 50% or more in favor.
ARTICLE VI: VOTE
The ORB will vote to approve bringing the organization’s constitution to the RA. This decision will be made on majority vote.
The vote has three possible outputs: Approved, Abstained and Rejected.
-In case of an approved constitution, the constitution will also have to be approved by the RA.
-In case of a rejection, the constitution will be sent back to the Club President. This Club President will then have that choice to use the appeal process.
Those who wish to appeal the decision made by the ORB may submit a written request and the reasons for the appeal to the ORB Chairperson, within ten days of the date of the ORB’s original decision.
The group shall have a hearing with the ORB within fourteen days after the appeal (your written request) has been received.
A Club has the right to use the appeal process only once toward the ORB and once toward the RA.
-In case of an abstention, the constitution will be sent back to the owner with comments and the owner will be able to resubmit another version whenever he wants.
ARTICLE VII: AMENDMENTS
In order to change this constitution, the new constitution will have to be approved by at least 2/3 of the members, and ratified by the RA.