Roles & Responsibilities
Assistant Dean of Students for Campus Life: The assistant dean is the supervisor of all event/program-related Campus Life professionals. They provide training and support to event staff throughout the academic year, and assist with the coordination of the Clubs & Orgs Fair, cultural/identity club showcases, Gala, and Senior Week. At the events they’re staffing, the assitant dean leads the T-30 Meeting, engages with event attendees, and works closely with all staff on site to ensure the event/program is safe for all who attend. You will be able to identify the assistant dean on site by their event staff shirt and name tag.
Coordinator for Campus Life Programming: The coordinator for Campus Life programming is the supervisor of the student programming fellows, and at most events is the primary point person for staff and event coordination. At the events they’re staffing, the coordinator leads the T-30 Meeting, engages with event attendees, and works closely with all staff on site to ensure the event/program is safe for all who attend. You will be able to identify the coordinator on site by their event staff shirt and name tag.
Campus Life Event Staff: Event staff function as professional support for campus events. If assigned to an event, their scope of responsibilities may include, but is not limited to: attending and/or leading the T-30 Meeting prior to event start; being a point of contact for student leaders coordinating an event; assisting with serving of harm reduction food; taking event attendance; and alerting Security personnel to attendees’ potentially problematic behavior and/or safety concerns. You will be able to identify the event staff on site by their event staff shirt and name tag.
Student Programming Fellow (SPF): Every club has an assigned SPF that acts as their programming advisor during the academic year. SPFs work to ensure that you don’t get burned when it comes to planning and coordinating all logistics of your event or program, from the time you have the idea to its actual execution. They help with identifying and arranging for space needs such as chairs and tables, staffing needs such as Event Staff and Security, logistical needs such as whether Facility Services should be on site during your event or program, and can also assist with developing a marketing plan. Depending on the scale of your event, attending at least one 30-minute meeting with them may be a requirement for space approval.
Event/Program Planner: You! While Campus Life and other partners come together and provide resources to support your event/program, its vision and execution largely depend on you. In addition to generating ideas for the event and working closely with your SPF, you and other members of your club are responsible for set up, attending the T-30 meeting, and assisting Facility Services with clean-up at the conclusion of your event.
Bates Security & Campus Safety: Late-night events will sometimes have Bates Security staffing, depending on the scale of the event. Their scope of responsibilities may include, but is not limited to: supervising and coordinating with on site third party security personnel; engaging with attendees to establish rapport; assessing and addressing problematic behavior and/or safety concerns, including but not limited to: drinking, smoking, or drug use in the event space, students appearing to be unwell or unresponsive, and students exhibiting destructive behaviors to themselves or others; advising the lead Campus Life staff member on site, and making recommendations for logistical changes as needed.
Third Party Security Personnel: Due to Bates Security & Campus Safety personnel’s 24-hour duties across campus, at some events that require security, third party security personnel are hired. When staffing an event at Bates College, the scope of their responsibilities is identical to that of Bates Security. Taylor Made Security Services is our local partner for such situations.
Facility Services Staff: Facility Services staff most late-night events. The scope of their responsibilities may include, but is not limited to: ensuring restrooms remain in presentable condition for the duration of the event; ensuring event space remains safe for attendees from the Facility Services perspective for the duration of the event, spot cleaning if necessary; and cleaning the event space after conclusion of the event. Even if your event has Facility Services staffing at it, it is always a courteous and welcome gesture to assist with as much clean up as possible after your event concludes.