Club/Org COVID-19 Guidelines

The following are based on the college’s COVID-19 policies, and should be followed for all club/org activities, including meetings and events/programs. Please contact Campus Life if you have questions regarding how to implement them.

Please note that these guidelines are subject to change at any time. Major updates will be communicated to club/org leaders as soon as they are posted.

Last updated: January 14, 2022
Latest updates: Updated guidelines to come in line with college COVID policies communicated on 01/14/22.

Past updates

  • 09.08.20: Updated the “Performing Clubs” section
  • 09.25.20: Added the “Virtual Activities” section
  • 08.24.21: Updated guidelines for the start of the fall 2021 semester.
  • 10.19.21: Updated Visitors and Performing Clubs sections to come in line with the recent updates to the campus visitor policy.
  • 10.25.21: Updated Food guidelines.
  • 01.03.22: Updated guidelines to come in line with college COVID policies communicated on 12/29/21.

College COVID-19 Policies

Personal Protective Measures

  • Physical distancing of at least three feet must be possible among individuals at all times.
  • Individuals must wear a mask covering their nose and mouth when indoors at all times.

Space Reservation

  • At this time, clubs/orgs are strongly encouraged to host their meetings and events/programs in outdoor spaces to help reduce the possibility of community transmission of COVID-19.
  • Clubs/orgs must use the Event Management System (EMS), found at events.bates.edu, to reserve space for in-person meetings and events. If a space is not listed in EMS, please contact Campus Life for guidance.
  • Note that due to anticipated demand for campus spaces, there may be limits as to how frequently a club/org may reserve a space.

Attendance and Capacity

  • Indoor activities may not exceed 50 attendees.
  • The general capacity of campus spaces may be found at events.bates.edu. Note that based on the nature of your event/program, its actual capacity may differ. Contact Campus Life for guidance.
  • In-person events/programs must be ticketed via RSVP on Bates Engage to ensure capacity may be maintained. Bates Engage must be used to check attendees in for the purpose of contact tracing. 
  • Limits may be placed on the number of tickets an individual can reserve to ensure as many individuals as possible are able to experience an event/program.
  • In-person club/org meetings do not have to be ticketed, but attendance must be taken for the purposes of contact tracing.

Dances

  • Social dances may not be held due to increased potential for COVID-19 transmission.

  • Dance-related clubs may practice and perform indoors or outdoors, provided that the remainder of these guidelines are followed.

Food

  • Food is not currently permitted at club/org activities due to the risk of transmission of COVID-19 when unmasked.
  • Grab-and-go prepackaged snacks (e.g., chips, candy, etc.) may be provided for attendees to take with them, but may not be consumed at the activity.

Visitors

Travel

  • Club/org travel, including day trips to local destinations, is not currently permitted.

Virtual Activities

Performing Clubs

  • Students actively participating in a performance (i.e. on the stage) may be unmasked while participating in an indoor performance, but must remain masked at all other times (i.e. off-stage, between sets). For those productions involving singing, brass and/or woodwind instruments, there should be at least 12 feet between the front of the stage and where people are seated, which may result in some rows of seating not being used.

  • A minimum of 3 feet of space should be observed among all performers.

Recreational Sport Clubs and Athletic Activities

  • Outdoor recreation is encouraged – engage outside whenever possible. Outdoor spaces should be reserved for club/org activities via events.bates.edu.
  • Club/org members must always wear face coverings when indoors, including when engaging in physical activity.

Please consider the following recommendations prior to engaging in physical activity while wearing a face covering:

  • Ensure your face covering is comfortable and secure prior to engaging in physical activity. Avoid touching your face and limit touching/adjusting your face covering during physical activity as much as possible. 
  • Carry a second face covering with you and replace face coverings when they become damp/wet while engaging in physical activity.
  • Try to utilize a face covering with two layers that is made from breathable, synthetic materials as they can help lessen moisture buildup compared to surgical, paper, or cotton fabric face coverings and those with more than two layers.
  • STOP physical activity or take a break if breathing becomes difficult.
  • If you have existing heart or lung conditions, decrease the intensity of your typical physical activity and stop immediately if breathing becomes difficult or you feel dizzy, lightheaded, or sick. 
  • After physical activity, wash your hands for at least 20 seconds with soap and water. Once in a safe and proper setting to do so, remove your face covering by only touching the back or straps and avoid touching your face. 
  • Wash your face covering after each use if it is reusable cloth or discard single use face coverings.

For information on using Bates athletic facilities, please visit this page.