Where Does It Go?

When you request a recording, the Digital Media Studios staff schedule a professional freelance videographer (and/or sound engineer) to handle the recording.

After your event, the recordist delivers the recording to the Digital Media Studios.

The DMS must then process your video and move the digital file to the “cloud”. Depending on staff availability, this can take up to two weeks. If you require the video sooner, please notify our staff prior to the recording date.

Once processed, the DMS staff place your recording in one of three “cloud” locations:

  • Public recorded events with no copyrighted media and signed presenter releases can be found on our public (anyone in the world can see it) Bates On-Demand Channel.*
  • Recorded events that are for private, academic use are shared via our secure digital channel Ensemble Video.
  • Audio-only recordings can be found on our audio on-demand channel.**

DVDs: You can also request (prior to the event) to have the video burned on DVD or BluRay disc. We charge $10.00 per DVD ($15 for BluRay). We can (only) charge it to your department.

Where can I find ___________?

Public lectures and special events:
Bates Video on Demand (Vimeo)

Video recordings of Theatre, Dance and Music performances:
Ensemble Video (secure site, requires Bates username and password)

Audio recordings:


A Note on Copyright and Licensing

* A note on copyright: We take copyright, licensing and the right to privacy very seriously. If your event includes content that requires licensing, we will not make it public until proper releases are provided. If you are content owner or participant and believe we have posted something in error, please file a takedown notice.

** For musical performances that include only Bates students, faculty and staff we can often post a “non-sync” copy of the audio on Soundcloud. In general, our licensing arrangement does not allow for the posting of video recordings of music performance (sync’d media) on public channels.

ONLY Exceptions: Music, theatre and/or dance that is BOTH written and performed by a Bates faculty, staff or student community member can be posted on public channels with performer permission.



Why are some videos on Ensemble and other videos are on Vimeo?

  • Vimeo is a public and popular video service. It is easy to embed and repost Vimeo videos. In addition, Vimeo is the most cost-effective solution for publishing video at Bates. Also, Vimeo allows for HD (720p and 1080p) video. For these reasons, Vimeo is a great platform for sharing videos that we wish to have a wide dissemination.
  • Ensemble is a private and secure video service that is especially designed for education environments. Ensemble allows us to better control videos that cannot be publicly shared due to licensing restrictions (see our note on copyright).

My video used to be stored on Vimeo – but now it’s on Ensemble. Why?

Most likely it has been moved for reasons pertaining to copyright or privacy. Please call Colin at x6394 for more information. Learn more about copyright and Bates.

I’ve been notified by the DMS that my recorded event is now available on Ensemble. Now what do I do?

Login to Ensemble by going to bates.edu/ensemble

If this is your first time logging into Ensemble, after logging in, notify the DMS staffer who contacted you. They can then “assign” your video to your account.

The Departments of Music, Dance and Theatre have their own departmental libraries where their events are uploaded. If you do not have access, contact the DMS to gain access.

There is a public video that I believe should be private. What do I do?

If you are the person who requested the event be videotaped, please contact Colin Kelley at x6394. Otherwise, please file a takedown notice. Generally, we consider the person who requested the taping to be the “owner” of the recording. Owners retain ownership after the posting of the video, so their requests are granted without review. Takedown notices take equal precedent, but are subject to internal review. i.e. the video will be taken down immediately, but after review may be reposted.

Learn more about the Bates Copyright Policy.

Note that if you request an event be made private, it will be removed from automatic archive consideration. If you want your video to be private, but also feel it should be considered part of the college archives, please contact the archives directly.

How long can I expected my video be posted?

We review content on Ensemble and Vimeo at the end of every semester.

Due to storage and cost restrictions, we have very specific storage quotas for Ensemble. We’ll soon be adding a page to better explain these policies. But what you need to know is: as long as your quota is not exceeded, you control how long your content on Ensemble stays available. You can also control who on campus has access to that media. We’re working on a page that details our service level agreement regarding Ensemble. We’ll link to it here when done.

We treat Vimeo differently – it’s a public facing “television” station for Bates, so some content may be removed from public view at our (or Communications) discretion. However, there are no storage restrictions (at this time) with Vimeo, so at present, there is no termination date for Vimeo content.

The same policy is in place for Soundcloud.

If policies change, we’ll let you know here.

But wait – I don’t mind if you take it down, but what if future members of the Bates community would like to review it?

The DMS works with the Bates Muskie Archives to preserve media of record through a completely digital process.

If your video appears on a public DMS channel (Soundcloud or Vimeo) and is an official event of Theatre, Dance or Music – it likely has been submitted automatically to the Bates Muskie Archives for consideration (note that the archives does not accept all content provided – you should talk to them directly if you have questions about this).

That said, it is up to recording requestor to check in with the Archives to ensure their content is being preserved. Please do not assume it is at the Archives. Contact them. If they don’t have it, contact us. Do this BEFORE we clear your content.

What if I don’t want the Muskie Archives to have a copy of my event video?

If your video does not appear on a public channel (Soundcloud or Vimeo) and is not an official event of Theatre, Dance or Music – it most likely did NOT make it to the Archives. However, you can always contact the DMS and request that your video is not made available for archiving (this will likely remove it from any public channels).

What if I want a copy for my own personal archive?

All of our official channels (Ensemble, Vimeo and Soundcloud) can be enabled for downloading. If you are the event requestor, you may download a copy for your own personal archive. We can work with you to do so.

Note that downloading is not always turned on by default, so you may need to contact the DMS to arrange.

What about DVDs, CDs and other media methods?

Yes, if you are a Bates faculty or staff member – we can burn your event video/audio content to:

  • DVD – Standard definition video
  • BluRay – High definition/quality video
  • CD – audio content only

For disc authoring, we charge $5 for an audio CD, $10 for a DVD (additional copies are $5) and $15 per BluRay (due to the cost and time required for BluRays, there is no volume discount).

Our disc authoring services are available to faculty and staff only and must be billed to a department.

We can also transfer files to you using Dropbox OR you can provide your own flash drive or hard drive and we can help you transfer the files. This service is free.

Additionally, we can teach you how to burn your own CD or DVD (BluRay authoring is not a public service at this time).

Note that the day of the DVD is coming to an end. It is increasingly difficult for us to provide this service in a cost-effective way. Thus, we strongly encourage you to consider a digital file option.

I didn’t request the recording, but I would like a copy of the event.

Copies of the recording are only available to the “owner” of the media (where the owner is the person who requested the recording). You must get permission from the owner (who then must relay that permission to us) to make a copy. For on-campus use, we strongly recommend using the “digital” copy on Ensemble. This costs nothing, is quick, and has the smallest environmental impact!

If you still elect for a “hard” copy, note that the usual charges apply and MUST be paid via a departmental charge.