2020-21 Consolidated Faculty & Chairs Deadlines & Meetings

Deadlines and details surrounding the review of new courses and scheduling information for future terms are subject to change pending decisions by the Registrar’s office and the Curricular Review Committee.

The following meetings will be held as listed and the items are due by the dates noted.  Please see the specific guidelines for submission.

August 20:

  • Department/Program Chairs Retreat – 10:00 AM  –  2:00 PM with lunch break, via Zoom

August 28: Add/Drop for all students

September 1:

  • Convocation at 12:00 Noon, via Zoom
  • Faculty to notify their dept/program chair of their 3-year plan of leaves and intent to apply for: Enhanced sabbatical, Leave of Absence, Phillips Fellowship, Pre-Tenure leave, Sabbatical, and Course reduction.
  • Dean of the Faculty’s office sends Chairs its record of faculty eligible for leaves for the next three years.

September 2:  Classes begin, fall semester / Module A

September 5:  Personnel letters due for promotion and/or lecturers

September 9:

  • Last day to add a Module A course
  • Last day to elect pass/fail for a Module A course

September 14:  Faculty meeting, 4:30 PM, via Zoom

September 15:

  • Faculty submit on-line Phillips Faculty Fellowship applications.
  • New Faculty submit their course proposals for Winter 2021 on Garnet Gateway
  • Faculty submit their Extra-Cost, Off-Campus Short Term proposals to Center for Global Education.  Once approved, courses must be submitted to the CRC using the online course proposal system in Garnet Gateway (under the Future Courses menu).

September 16:  Department/Program Chairs meeting, 4:30 PM via Zoom.

September 30: Winter 2021 grids due

October 2 – 3:  Back @ Bates: Virtual Homecoming and Family Weekend

October 5:  Faculty meeting, 4:30 PM, via Zoom

October 13: Fall semester Module A ends

October 15:  Winter 2021 draft schedule available for faculty review.

October 19: Fall semester / Module B classes begin

October 21:  Winter 2021 schedule corrections due

October 21:  Department/Program Chairs meeting, 4:30 PM via Zoom.

October 25:   

  • Winter 2021 schedule posted for students
  • Winter 2021 Learning Objectives available

October 26:

  • Last day to add module B courses.
  • Last day for module B registration adjustments and to select pass/fail grading

October 29 – 31: Board of Trustees meetings, virtual

November 1:  Personal letters due for tenure

November 2:  Faculty meeting, 4:30 PM, via Zoom

November 2 – 8:  Winter semester registration

November 3: Deadline for faculty to submit module A grades to Registrar

November 4: module A grades viewable by students

November 9:

November 15:

  • Faculty submit proposal for new Fall 2021 FYSs to REGISTRAR.
  • Chairs send titles and instructors of First-Year Seminars to Krista Aronson (karonson@bates.edu) Questions on satisfying the W1 requirement for FYS courses can be directed to Daniel Sanford (dsanford@bates.edu).

November 16:

  • Last day to drop module B courses.
  • Last day for module B registration adjustments and to select pass/fail grading

November 16 – 19: Winter 2021 (modules C and D) registration

November 18: Department/Program Chairs meeting, 4:30 PM, via Zoom

November 25 – November 29:  Thanksgiving recess

November 30–December 7: Students Conclude Semester Remotely

December 1:  Letters due for second-year faculty.

December 4: AY 2021-22 grids and course planning available in Garnet Gateway.

December 7: 

  • Faculty meeting, 4:30 PM Via Zoom
  • Final examinations end

December 10:  Chairs submit operating budget requests and capital requests to DOF (jscheide@bates.edu) and Budget office (dginevan@bates.edu)

December 28: Deadline for faculty to submit module B grades to Registrar

December 29: module B grades viewable by students

January 11:  Faculty meeting, 4:30 PM, via Zoom CANCELED

January 15:  Returning Faculty submit proposals for new courses for Fall 2021 on Garnet Gateway – due to Registrar

January 20: 

  • Last day for module C registration adjustments and to select pass/fail grading
  • Department/Program Chairs meeting, 4:30 PM, via Zoom

January 21:  Module D Learning Objectives available

January 31: Chairs notify DOF (louellet@bates.edu) no later than January 31st  (tentative) of their plans for replacing positions and courses (i.e. broad search, rehire, etc.)

February 1: 

  • Faculty meeting, 4:30 PM, via Zoom

February 4 – 6: Board of Trustees meetings, campus

February 8:  Registration for extra-cost, off-campus Short Term 2021 courses open (instructor permission required)

February 12: Registration for extra-cost, off-campus Short Term 2021 courses closes, 4:00 P.M.

February 15: 

  • Draft Fall 2021 schedules available for faculty to review.
  • Personnel letters due for reappointment

February 17:  

  • Department/Program Chairs meeting, 4:30 via Zoom
  • Winter Semester/Module C classes begin

February 26: Deadline for students to apply for off-campus study for AY 21-22

March 1: 

  • Faculty meeting, 4:30 PM via Zoom
  • Fall 2021 schedule corrections due to Registrar

March 5: Fall 2021 new course proposals and changes to existing courses (including FYS) due

March 8: Fall 2021 schedule posted for students

March 15:  Significant curriculum changes due to AAC for review.

March 16: Winter 2021 Module C grades due from faculty

March 17:

  • Department/Program Chairs meeting via Zoom, 4:30 PM
  • Winter 2021 Module C grades available for student viewing in Garnet Gateway
  • Last day for withdrawal from module C courses and to revert pass/fail grading to letter grade

March 19: Fall 2021 grids due

March 29: Module C classes end

April 2: Module C final exams end

April 5:

  • Faculty meeting, 4:30 PM via Zoom
  • Module D classes begin

April 9: Fall 2021 draft schedule available for faculty review

April 16:

  • Fall 2021 schedule corrections due
  • Last day for module D registration adjustments and to select pass/fail grading

April 21:  Department/Program Chairs meeting via Zoom, 4:30 PM

April 30: Last day for withdrawal from module D courses and to revert pass/fail grading to letter grade. 

May 3:

  • Fall 2021 Registration open
  • Faculty meeting 4:30 PM

May 6 – 8: Board of Trustees meetings, campus

May 19:  Department/Program Chairs meeting, 4:30 PM via Zoom

May 20:  Module D classes end

May 25:  Module D exams end

May 30:  Commencement 2021

June 15:  Faculty submit Professional Activities Report (PAR) to Alison Keegan

June 30:  Fiscal Year End – Faculty and Chairs submit all invoices to Accounting Office.

 

REQUEST TIME AT AN UPCOMING FACULTY MEETING:

https://facultymeetingrequestform