2017-18 Consolidated Faculty & Chairs Deadlines & Meetings

The following meetings will be held as listed and the items are due by the dates noted.  Please see the specific guidelines for submission.

August 29:

  • First Year Seminars begin at 9:00 AM

August 30:

  • Department/Program Chairs Retreat11:30 AM  –  5:00 PM in Muskie 201

September 1:

  • Faculty to notify their dept/program chair of their 3-year plan of leaves and intent to apply for: Enhanced sabbatical, Leave of Absence, Phillips Fellowship, Pre-Tenure leave, Sabbatical, and Course reduction.
  • Chairs to aggregate the individual 3-year plan of leaves.
  • Dean of the Faculty’s office sends Chairs its record of faculty eligible for leaves for the next three years.
  • Dean of the Faculty’s office send Chairs information about the Lectureships eligible for renewal.

September 5:  Personnel letters due for promotion and/or lecturers

September 6:  Convocation at 11:00 AM in the Historic Quad

September 6:  Fall ’17 semester begins

September 11:  Faculty meeting in Pettengill G52 (Keck), 4:15 pm, with reception immediately following at President Spencer’s house

September 15:

September 20:  Last day for fall semester registration adjustments (adds) for all students – instructor permission is required.

September 27:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

September 30:  New Faculty submit their course proposals for Winter 2018 on Garnet Gateway.

October 1:

  • Faculty submit Extra Cost Short Term proposals with approval from Chairs to the Off-Campus Study office for review by the Off-Campus Study Committee.
  • DOF sends Chairs an updated, final list of anticipated 3-year plan of leaves

October 7 – 9:  Back to Bates: Homecoming and Parents and Family Weekend

October 2:  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201. 

October 13: 

  • Faculty submit their Extra-Cost Short Term course for approval using the online course proposal system in Garnet Gateway (under the Course Maintenance menu).

October 15:

  • Faculty submit Short Term 2018 new course proposals, due REGISTRAR
  • Chairs submit electronically their Intent to submit a full proposal for authorization of a faculty position via the Intent to Apply form

October 18 – 22:  Fall Recess

October 23-24:  Board of Trustees fall meeting

October 25:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

October 27:  

  • Last day for withdrawal from fall semester courses (drops) for all students.
  • Last day to elect letter grade for a Fall 2017 course

October 28 – Nov 3:  Registration for winter semester

November 1:

  • Personal letters due for tenure
  • Faculty submit an electronic application for Enhanced sabbatical, Sabbatical, Leave of Absence, Pre-tenure leave or Course reduction.
  • Chairs submit an electronic request for Replacements and Additional courses for faculty receiving Phillips Fellowships or applying for an Enhanced sabbatical, Sabbatical, Pre-tenure leave, Leave of absence, or Course reduction.

November 6:

  • Faculty meeting, 4:15 PM in Muskie Archives, Rm 201. Phillips Dinner and Presentation immediately following in Benjamin Mays Center.

November 15:

  • Faculty submit proposal for new Fall 2018 FYSs to REGISTRAR.
  • Chairs send titles and instructors of First-Year Seminars to Margaret Imber (mimber@bates.edu).  Questions on satisfying the W1 requirement for FYS courses can be directed to Daniel Sanford (dsanford@bates.edu).

November 17:

  • Draft Short Term 2018 schedule available for faculty to review.
  • Faculty submit petitions for Winter 2018 courses to Registrar.

November 18 – 26:  Thanksgiving recess

November 27:

  • Winter 2018 add/drop opens for all students.

November 29:

  • Department/Program Chairs meeting, 4:15 PM in Muskie Archives, Rm 201

December 1:

  • AY 2018-19 grids and course planning available in Garnet Gateway.
  • Chairs submit corrections to the draft Short Term 2018 schedule to REGISTRAR.

December 4:  

  • Faculty meeting, 4:15 PM in Muskie Archives, Rm 201.  Phillips Fellowship Dinner and Presentation immediately following in Commons 221/222.

December 8:  Classes end, fall semester, 4:00 PM

December 12:

December 13:  

  • Department/Program Chairs meeting, 4:15 PM in Muskie, Rm 201

December 16:  Final examinations end, 12:30 PM

December 17 – January 7:  Holiday recess

December 26:  Faculty submit Fall 2017 final grades to REGISTRAR

December 27:  Fall 2017 final grades available for student viewing in Garnet Gateway.

January 8:

  • Classes begin, winter semester, 8:00 AM
  • Faculty meeting, 4:15 PM in Muskie Archives.  Phillips Fellowship Dinner and Presentation immediately following in Commons 221/222.

January 12:

  • Faculty line proposals submitted to Dean of Faculty’s Office (mgresh@bates.edu).
  • Applications for two-year visiting positions submitted to the AAC via the Dean of Faculty’s Office (mgresh@bates.edu).

January 15:

  • Returning Faculty submit proposals for new courses for Fall 2018, Winter 2019, and Short Term 2019 on Garnet Gateway – due REGISTRAR.
  • Registrar sends 2018-19 Catalog matter to Chairs and concentration coordinators for review and revision.

January 16:  Martin Luther King, Jr. Day – workshops take the place of classes

January 19: 

  • Last day to elect pass/fail for a Winter 2018 course.
  • Deadline to enter Learning Objectives for Winter 2018 courses

January 20:

  • Last day for winter semester registration adjustments (adds) for all students – instructor permission is required.

January 27:

  • (Students) Short Term 2018 extra-cost, off-campus registration opens.

January 31:

  • Department/Program Chairs meeting, 4:15 PM in Commons 221/2222
  • Chairs submit Fall 2018, Winter 2019, and Short Term 2019 grids, including FYS instructors and titles to the Registrar on Garnet Gateway.
  • Chairs notify DOF (mgresh@bates.edu) no later than January 31st of their plans for replacing positions and courses (i.e. broad search, rehire, etc.)

February 1:

  • Chairs submit Lectureship Position Authorization Request form to DOF mgresh@bates.edu

February 2:

  • (Students) deadline to confirm off-campus study (including all study abroad) for AY2018-19.

February 5:

  •  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201

February 9:

  • Draft Fall 2018 and Winter 2019 schedules available for faculty to review.

February 15:

  • Personnel letters due for reappointment

February 16:

  • Fall 2018 schedule corrections due Registrar

February 17 – 25:  Winter recess

February 28:  

  • Department/Program Chairs meeting, 4:15 PM in Commons 221/222

March 2:  Last day for withdrawal from winter semester courses (drops) for all students

March 2:  Last day to elect letter grade for a Winter 2018 course

March 3 – 9:  (Students) Registration for on-campus Short Term and Fall semester

March 5:  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201

March 15:  Significant curriculum changes due to AAC for review.

March 16: Petitions for Fall 2018 courses due to faculty.

March 23:  Petitions for Fall 2018 courses due from faculty to Registrar.

 

March 23:  Mt. David Summit

 

March 26:  (Students) Short Term 2018 and Fall 2018 registration adjustment (add/drop) opens

March 28:  Department/Program Chairs meeting, 4:15 PM in Muskie, Rm 201

March 30:  Chairs and concentration coordinators send 2018-19 catalog revisions to REGISTRAR

April 1:  Faculty submit applications for additional faculty travel funds to Jason Scheideman.

April 2:  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201

April 6:  Classes end, Winter semester, 4:00 PM

April 10:  Final examinations begin, 8:00 AM

April 14:  Final examinations end, 12:30 PM

April 15 – 22:  Spring recess

April 23:  Classes begin, Short Term 2018, 8:00 AM

April 24:  Winter 2018 final grades due from faculty.

April 25:

  • Department/Program Chairs meeting, 4:15 PM in Commons 221/222
  • Winter 2018 final grades available for student viewing.
  • Last day to add a Short Term 2018 course.

April 27: (Students) Last day for withdrawal from Short Term 2018 courses (drops)

May 1:

  • Faculty submit your field(s) of expertise keywords into grid & forward to Lori Ouellette

May 7:  Faculty meeting 12:00 Noon in Commons 221/222

May 17:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

May 23:

  • Last possible due date for Winter 2018 deferred grades for seniors – REGISTRAR

May 25: 

  • Classes end, Short Term 2018, 4:00 PM
  • Deadline to notify Registrar’s office of any senior failing a Short Term 2018 course,12:00 PM

May 27:  Commencement 2018

June 5:  Faculty to submit final grades for Short Term 2018 to REGISTRAR

June 6:  Short Term 2018 final grades available for student viewing in Garnet Gateway.

June 15:  Faculty submit Professional Activities Report (PAR) to Alison Keegan

June 30:  Fiscal Year End – Faculty and Chairs submit all invoices to Accounting Office.

August 15:  Chairs send electronically their departmental/program Annual Reports to Meg Gresh