2018-19 Consolidated Faculty & Chairs Deadlines & Meetings

The following meetings will be held as listed and the items are due by the dates noted.  Please see the specific guidelines for submission.

August 29:

  • First Year Seminars begin at 9:00 AM

August 29:

  • Department/Program Chairs Retreat8:00 AM  –  2:00 PM in Pettengill G65

September 1:

  • Faculty to notify their dept/program chair of their 3-year plan of leaves and intent to apply for: Enhanced sabbatical, Leave of Absence, Phillips Fellowship, Pre-Tenure leave, Sabbatical, and Course reduction.
  • Chairs to aggregate the individual 3-year plan of leaves.
  • Dean of the Faculty’s office sends Chairs its record of faculty eligible for leaves for the next three years.

September 4:  Convocation at 11:00 AM in the Historic Quad

  • Fall 2018 add/drop opens

September 5:

  • Personnel letters due for promotion and/or lecturers
  • Fall ’18 semester begins

September 15:

September 17:  Faculty meeting in Chase Hall, Memorial Commons, 4:15 pm, with reception immediately following at President Spencer’s house

September 18:

  • Last day to add a Fall 2018 course
  • Last day to elect pass/fail for a Fall 2018 course
  • Last day to enter Learning Objectives for Fall 2018 courses

September 26:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

September 30:  New Faculty submit their course proposals for Winter 2019 on Garnet Gateway.

October 1:  Faculty meeting, 4:15 PM in Chase Hall, Memorial Commons. 

  • Faculty submit their Extra-Cost Short Term course for approval using the online course proposal system in Garnet Gateway (under the Course Maintenance menu).
  • DOF sends Chairs an updated, final list of anticipated 3-year plan of leaves
  • Dean of the Faculty’s office sends Chairs information about the Lectureships eligible for renewal.

October 5 – 7:  Back to Bates: Homecoming and Family Weekend

October 15:

  • Faculty submit Short Term 2019 new course proposals, due REGISTRAR
  • Chairs submit electronically their Intent to submit a full proposal for authorization of a faculty position via the Intent to Apply form

October 17: Winter 2019 schedule corrections due

October 17 – 21:  Fall Recess

October 25-26:  Board of Trustees fall meeting

October 26: 

  • Last day for withdrawal from fall semester courses (drops) for all students.
  • Last day to elect letter grade for Fall 2018 course

October 27 – November 2:  Winter registration

October 31:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

November 1:

  • Personal letters due for tenure
  • Faculty submit an electronic application for Enhanced sabbatical, Sabbatical, Leave of Absence, Pre-tenure leave or Course reduction.
  • Chairs submit an electronic request for Replacements and Additional courses for faculty receiving Phillips Fellowships or applying for an Enhanced sabbatical, Sabbatical, Pre-tenure leave, Leave of absence, or Course reduction.

November 5:  Faculty meeting, 4:15 PM in Chase Hall, Memorial Commons.

November 11: Petitions for Winter 2019 course due to faculty

November 15:

  • Faculty submit proposal for new Fall 2019 FYSs to REGISTRAR.
  • Chairs send titles and instructors of First-Year Seminars to Margaret Imber (mimber@bates.edu).  Questions on satisfying the W1 requirement for FYS courses can be directed to Daniel Sanford (dsanford@bates.edu).

November 16:

  • Draft Short Term 2019 schedule available for faculty to review.
  • Faculty submit petitions for Winter 2019 courses to Registrar.

November 17 – 25:  Thanksgiving recess

November 26:  

  • Winter 2019 add/drop period opens for all students

November 28: Department/Program Chairs meeting, 4:15 PM in Commons 221/222

November 30:

  • Chairs submit corrections to the draft Short Term 2019 schedule to REGISTRAR.

December 3:

  • Faculty meeting, 4:15 PM in Chase Hall, Memorial Commons.  
  • AY 2019-20 grids and course planning available in Garnet Gateway.

December 3 – 21: Course evaluation

December 7:  Classes end, fall semester, 4:00 PM

December 11:

December 12:  Department/Program Chairs meeting, 4:15 PM in Commons, 221/222

December 15:

  • Final examinations end, 12:30 PM

December 16 – January 6:  Holiday recess

December 26:

  • Faculty submit Fall 2018 final grades to REGISTRAR

December 27:  

  • Fall 2018 final grades available for student viewing in Garnet Gateway.

January 7:

  • Classes begin, winter semester, 8:00 AM

January 14:

  • Faculty line proposals submitted to Dean of Faculty’s Office (mgresh@bates.edu).
  • Faculty meeting, 4:15 PM in Chase Hall, Memorial Commons.  

January 15:

  • Returning Faculty submit proposals for new courses for Fall 2019, Winter 2020, and Short Term 2020 on Garnet Gateway – due REGISTRAR.

January 18: 

  • Last day to elect pass/fail for a Winter 2019 course.
  • Deadline to enter Learning Objectives for Winter 2019 courses

January 19:

  • Short Term 2019 Learning Objectives available

January 21:  Martin Luther King, Jr. Day – workshops take the place of classes

January 26:

  • (Students) Short Term 2019 extra-cost, off-campus registration opens.

January 30: Department/Program Chairs meeting, 4:15 PM in Commons 221/2222

January 31:

  • Chairs submit Fall 2019, Winter 2020, and Short Term 2020 grids, including FYS instructors and titles to the Registrar on Garnet Gateway.
  • Chairs notify DOF (louellet@bates.edu) no later than January 31st of their plans for replacing positions and courses (i.e. broad search, rehire, etc.)

February 1:

  • Chairs submit Lectureship Position Authorization Request form to DOF mgresh@bates.edu
  • (Students) deadline to confirm off-campus study (including all study abroad) for AY2019-20.
  • Short Term 2019 extra-cost, off-campus registration closes.

February 4: Faculty meeting, 4:15 PM in Chase Hall, Memorial Commons

February 8:

  • Draft Fall 2019 schedules available for faculty to review.

February 15:

  • Personnel letters due for reappointment
  • Fall 2018 schedule corrections due Registrar

February 16 – 24:  Winter recess

February 27:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

March 1:  

  • Last day for withdrawal from winter semester courses (drops) for all students
  • Last day to elect letter grade for a Winter 2019 course

March 2 – 8: Short Term and Fall 2019 registration

March 4:  Faculty meeting, 4:15 PM in Chase Hall, Memorial Commons

March 15:  Significant curriculum changes due to AAC for review.

March 17: Petitions for Fall 2019 courses due to faculty.

March 22:  Petitions for Fall 2019 courses due from faculty to Registrar.

March 25:  (Students) Short Term 2019 and Fall 2019 registration adjustment (add/drop) opens

March 27:  Department/Program Chairs meeting, 4:15 PM in Commons 221/22

 

March 29:  Mt. David Summit

 

April 1:  Faculty submit applications for additional faculty travel funds to Jason Scheideman.

April 1: Faculty meeting, 4:15 PM in Chase Hall, Memorial Commons

April 5:  Classes end, Winter semester, 4:00 PM

April 9:  Final examinations begin, 8:00 AM

April 13:  Final examinations end, 12:30 PM

April 14 – 21:  Spring recess

April 22:  Classes begin, Short Term 2019, 8:00 AM

April 23:  Winter 2019 final grades due from faculty.

April 24: 

  • Department/Program Chairs meeting, 4:15 PM in Commons 221/222
  • Winter 2019 final grades available for student viewing.
  • Last day to add a Short Term 2019 course.

April 26: (Students) Last day for withdrawal from Short Term 2019 courses (drops)

May 1:

  • Faculty submit your field(s) of expertise keywords into grid & forward to Lori Ouellette

May 6:  

  • Faculty meeting 12:00 Noon in Memorial Commons – Chase Hall;
  • Faculty retirement reception 4:15 Benjamin Mays Center

May 17:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

May 20 – May 31: Course evaluation

May 22:

  • Last possible due date for Winter 2019 deferred grades for seniors – REGISTRAR

May 24: 

  • Classes end, Short Term 2019, 4:00 PM
  • Deadline to notify Registrar’s office of any senior failing a Short Term 2019 course,12:00 PM

May 26:  Commencement 2019

June 4:  Faculty to submit final grades for Short Term 2019 to REGISTRAR

June 5:  Short Term 2019 final grades available for student viewing in Garnet Gateway.

June 15:  Faculty submit Professional Activities Report (PAR) to Alison Keegan

June 30:  Fiscal Year End – Faculty and Chairs submit all invoices to Accounting Office.

August 15:  Chairs send electronically their departmental/program Annual Reports to Meg Gresh