2017-18 Consolidated Faculty & Chairs Deadlines & Meetings

THIS PAGE IS UNDER CONSTRUCTION

The following meetings will be held as listed and the items are due by the dates noted.  Please see the specific guidelines for submission.

August 29:

  • First Year Seminars begin at 9:00 AM

August 30:

  • Department/Program Chairs Retreat11:30 AM  –  5:00 PM in Muskie 201

September 1:

  • Faculty to notify their dept/program chair of their 3-year plan of leaves and intent to apply for: Enhanced sabbatical, Leave of Absence, Phillips Fellowship, Pre-Tenure leave, Sabbatical, and Course reduction.
  • Chairs to aggregate the individual 3-year plan of leaves.
  • Dean of the Faculty’s office sends Chairs its record of faculty eligible for leaves for the next three years.
  • Dean of the Faculty’s office send Chairs information about the Lectureships eligible for renewal.

September 5:  Personnel letters due for promotion and/or lecturers

September 6:  Convocation at 11:00 AM in the Historic Quad

September 6:  Fall ’17 semester begins

September 11:  Faculty meeting in Pettengill G52 (Keck), 4:15 pm, with reception immediately following at President Spencer’s house

September 15:

September 20:  Last day for fall semester registration adjustments (adds) for all students – instructor permission is required.

September 27:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

September 30:  New Faculty submit their course proposals for Winter 2018 on Garnet Gateway.

October 1:

  • Faculty submit Extra Cost Short Term proposals with approval from Chairs to the Off-Campus Study office for review by the Off-Campus Study Committee.
  • DOF sends Chairs an updated, final list of anticipated 3-year plan of leaves

October 7 – 9:  Back to Bates: Homecoming and Parents and Family Weekend

October 2:  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201. 

October 13: 

  • Faculty submit their Extra-Cost Short Term course for approval using the online course proposal system in Garnet Gateway (under the Course Maintenance menu).

October 15:

  • Faculty submit Short Term 2018 new course proposals, due REGISTRAR
  • Chairs submit electronically their Intent to submit a full proposal for authorization of a faculty position via the Intent to Apply form

October 18 – 22:  Fall Recess

October 23-24:  Board of Trustees fall meeting

October 25:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

October 28:  Last day for withdrawal from fall semester courses (drops) for all students.

October 29 – Nov 4:  Registration for winter semester

November 1:

  • Personal letters due for tenure
  • Faculty submit an electronic application for Enhanced sabbatical, Sabbatical, Leave of Absence, Pre-tenure leave or Course reduction.
  • Chairs submit an electronic request for Replacements and Additional courses for faculty receiving Phillips Fellowships or applying for an Enhanced sabbatical, Sabbatical, Pre-tenure leave, Leave of absence, and Course reduction.

November 6:

  • Faculty meeting, 4:15 PM in Muskie Archives, Rm 201. Phillips Dinner and Presentation immediately following in Benjamin Mays Center.

November 15:

  • Draft Short Term 2018 schedule available for faculty to review.
  • Faculty submit proposal for new Fall 2017 FYSs to REGISTRAR.
  • Chairs send titles and instructors of First-Year Seminars to Margaret Imber (mimber@bates.edu).  Questions on satisfying the W1 requirement for FYS courses can be directed to Daniel Sanford (dsanford@bates.edu).

November 18 – 26:  Thanksgiving recess

November 20:

  • Chairs submit corrections to the draft Short Term 2018 schedule to REGISTRAR.
  • Faculty submit petitions for Winter 2018 semester courses to REGISTRAR.

November 29:  Department/Program Chairs meeting, 4:15 PM in Muskie Archives, Rm 201

December 4:

  • Faculty meeting, 4:15 PM in Muskie Archives, Rm 201.  Phillips Fellowship Dinner and Presentation immediately following in Commons 221/222.
  • Winter 2018 registration adjustment period (add/drop) opens for all students.

December 8:  Classes end, fall semester, 4:00 PM

December 12:

December 13:  Department/Program Chairs meeting, 4:15 PM in Muskie, Rm 201

December 16:  Final examinations end, 12:30 PM

December 17 – January 7:  Holiday recess

December 29:  Faculty submit Fall 2016 final grades to REGISTRAR

January 5:

  • (Chairs) Grids available in Garnet Gateway for Fall 2016, Winter 2017, and Short Term 2017; AY2017-18 Course planning also available in Garnet Gateway.

January 8:

  • Classes begin, winter semester, 8:00 AM
  • Faculty meeting, 4:15 PM in Muskie Archives.  Phillips Fellowship Dinner and Presentation immediately following in Commons 221/222.

January 15:

  • Returning Faculty submit proposals for new courses for Fall 2017, Winter 2018, and Short Term 2018 on Garnet Gateway – due REGISTRAR.
  • Registrar sends 2017-18 Catalog matter to Chairs and concentration coordinators for review and revision.

January 16:  Martin Luther King, Jr. Day – workshops take the place of classes

January 20:

  • Last day for winter semester registration adjustments (adds) for all students – instructor permission is required.
  • Chairs submit Fall 2017, Winter 2018, and Short Term 2018 grids, including FYS instructors and titles to the Registrar on Garnet Gateway.
  • Chairs notify DOF (mgresh@bates.edu) no later than January 31st of their plans for replacing positions and courses (i.e. broad search, rehire, etc.)

January 31:  Department/Program Chairs meeting, 4:15 PM in Commons 221/2222

January 28 – February 3:  (Students) registration for Short Term off-campus and alternate date courses.

February 1:

  • Chairs submit electronically Full proposal for faculty positions to mgresh@bates.edu
  • Chairs submit Lectureship Position Authorization Request form to DOF mgresh@bates.edu

February 5:

  •  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201
  • (Students) deadline to confirm off-campus study (including all study abroad) for AY2017-18.
  • Draft Fall 2017 and Winter 2018 schedules available for faculty to review.

February 15:

  • Personnel letters due for reappointment

February 17 – 25:  Winter recess

February 19:  Chairs submit corrections to the draft Fall 2017 and Winter 2018 schedules –  due REGISTRAR

February 28:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

March 3: Last day for withdrawal from winter semester courses (drops) for all students

March 4 – 10:  (Students) Registration for on-campus Short Term and Fall semester

March 5:  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201

March 15:  Chairs and concentration coordinators send 2018-19 catalog revisions to REGISTRAR

 

March 23:  Mt. David Summit

 

March 25:  Faculty submit student petitions for Fall 2018 semester courses to REGISTRAR

March 28:  Department/Program Chairs meeting, 4:15 PM in Muskie, Rm 201

March 28:  (Students) Short Term 2018 and Fall 2018 registration adjustment (add/drop) opens

 

April 1:

  • Notification of approved authorizations
  • Faculty submit applications for additional faculty travel funds to Jason Scheideman.

April 2:  Faculty meeting, 4:15 PM in Muskie Archives, Rm 201

April 6:  Classes end, Winter semester, 4:00 PM

April 10:  Final examinations begin, 8:00 AM

April 14:  Final examinations end, 12:30 PM

April 15 – 22:  Spring recess

April 23:  Classes begin, Short Term 2017, 8:00 AM

April 25:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

April 26:

  • Faculty submit final grades for Winter 2018 to REGISTRAR
  • (Students) Last day for Short Term 2018 registration adjustments (adds)

April 28: (Students) Last day for withdrawal from Short Term 2018 courses (drops)

May 1:

  • Faculty submit your field(s) of expertise keywords into grid & forward to Lori Ouellette

May 7:  Faculty meeting 12:00 Noon in Commons 221/222

May 17:  Department/Program Chairs meeting, 4:15 PM in Commons 221/222

May 25:

  • Last possible due date for Winter 2018 deferred grades for seniors – REGISTRAR
  • Classes end, Short Term 2018, 4:00 PM

May 27:

  • Deadline to notify Registrar’s office of any senior failing a Short Term 2018 course,12:00 PM

May 28:  Commencement – Class of 2017

June 7:  Faculty to submit final grades for Short Term 2017 to REGISTRAR

June 10-12:  Reunion Weekend (Class of 1961 being celebrated)

June 15:  Faculty submit Professional Activities Report (PAR) to Alison Keegan

June 30:  Fiscal Year End – Faculty and Chairs submit all invoices to Accounting Office.

August 15:  Chairs send electronically their departmental/program Annual Reports to Meg Gresh