Injury/Incident Reporting & Worker’s Compensation


Jess Smith
Director of Environmental, Health & Safety
220 College Street
Lewiston, ME 04240
207-786-8226 (office) 207-240-6174 (cell)

Brenda Sawyer
Senior Benefits Specialist and Manager of Leave Programs
215 College Street
Lewiston, ME 04240

In the event of a medical emergency, call 207-786-6111 to reach Bates Campus Safety. Security officers will respond and supporting agencies (EMS, fire department, etc.) will be notified, as needed.

If it is not a medical emergency, an employee must contact their supervisor to verbally report the event. The supervisor will complete an Injury/Incident Report and email it to Jess Smith and Brenda Sawyer for processing.

If medical treatment is needed, please contact Jess Smith or Brenda Sawyer for assistance. They will provide information for the Bates preferred occupational health clinic. 

After the injury/incident has been reported, the Environmental Health and Safety Department will communicate with the affected employee regarding an injury investigation, if necessary.

HR will contact the Bates Worker’s Compensation insurer if necessary. The information communicated to the insurer is taken largely from the Injury/Incident Report, therefore an accurate and timely submission of this report is critical to establishing both employee and employer rights under Maine State Law and for establishing a date of injury necessary for initiating WC coverage.

Workers’ Compensation (WC) is a no-fault, state-mandated insurance program providing health coverage and wage replacement for employees sustaining injury or illness as a result of their employment. The principal purpose of Workers’ Compensation Law in Maine is to provide specifically defined remedies for employment-related injury and illness.

Workers’ Compensation provides for 80% income replacement after a 7-day or 56-hour elimination period for employees injured on the job. Employees receiving Workers’ Compensation benefits will remain enrolled in the College’s Health, Life, and Long Term Disability benefit programs if they are eligible and enrolled at the time of their injury. Employees receiving Workers’ Compensation benefits will not accrue sick or vacation time or earn College-contributed pension benefits while in a non-working Workers’ Compensation status.

Source: Section 509, Bates College Employee Handbook.