{"id":2267,"date":"2026-04-30T16:18:32","date_gmt":"2026-04-30T20:18:32","guid":{"rendered":"https:\/\/www.bates.edu\/grants\/?page_id=2267"},"modified":"2026-04-30T16:24:15","modified_gmt":"2026-04-30T20:24:15","slug":"post-award-activities","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/grants\/post-award-activities\/","title":{"rendered":"Post-Award Activities"},"content":{"rendered":"\n
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Congratulations! <\/strong><\/h2>\n\n\n\n

You’ve been awarded external funding! Now what?<\/strong><\/p>\n\n\n\n

ORSP will help you manage all aspects of your award, including award acceptance, monitoring spending, regulatory compliance, and reporting. <\/p>\n<\/div>\n\n\n\n

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Award Acceptance<\/h2>\n\n\n\n

When you receive an award offer, please let ORSP know<\/strong>! Most awards require the signature of an Authorized Organizational Representative (AOR), such as the Director or Associate Director of ORSP to legally accept the award. Faculty and most staff are not AORs.<\/p>\n\n\n\n

We will work with you to ensure Bates can meet the terms and conditions of the award, help you understand regulatory compliance requirements, and get a fund\/org number set up for your award. <\/p>\n\n\n\n

Once we have accepted the award, the Associate Director will meet with you to review everything you’ll need to know to successfully manage your award. You’ll receive your fund\/org number at this meeting, as well. <\/p>\n\n\n\n

Spending – protocols and policies<\/h2>\n\n\n\n

ORSP works closely with the the Bates Accounting and Payroll offices to ensure compliance with the College and funder\u2019s policies and to monitor expenditures against the award budget. <\/p>\n\n\n\n

The\u00a0Accounting Gifts and Grants<\/a>\u00a0web page contains links outlining the responsibilities, processing procedures and fiscal management of gifts, grants, and contracts.<\/p>\n\n\n\n

Purchase of Supplies and Services<\/h3>
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All purchases using grant funds must comply with the Bates Procurement Policy<\/strong><\/a> and the Bates Payment for Services Policy<\/strong><\/a>. Individual grants may contain additional specific terms and conditions in addition to this Policy. When in doubt, contact ORSP before<\/strong> making a purchase! <\/p>\n<\/div><\/div>\n\n\n\n

Subawards and Contracts<\/h3>
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If your award proposal contained subawards or contracts, ORSP will work with you to set up the necessary agreements after you receive your notice of award. Subrecipients and contractors may not begin work on the project until these agreements are fully executed.<\/p>\n\n\n\n

When you receive an invoice from a subrecipient or contractor, please follow the instructions under Invoice Approval, below, to ensure prompt payment. If the subrecipient sends an invoice directly to ORSP, we will review and then route to you in Adobe Sign for signature.<\/p>\n\n\n\n

Prior to signing an invoice, please verify the following:<\/p>\n\n\n\n