How do I allow individuals to join a Bates G Suite Group who do not have a Bates email address?

To allow individuals without a Bates email address to subscribe to a Bates G Suite Group, the Join the group permission will need to be changed to Public for the group.

To Access Bates G Suite Groups:

  • On your computer, login to your Bates Gmail account from a web browser.
  • On the top right, click on the application launcher box (3×3 grid), and then click on the Groups icon.
  • You will see two buttons – My groups and Browse all.
  • Click on the My groups button.

To manage a Bates G Suite Group that you are the Owner:

  • Click on the Manage link directly under the Bates G Suite Group name.

Changing Group Permissions to allow non-Bates email address to join a group:

  • In the left margin, expand the Permissions section.
  • Click on Basic permissions.
  • In the Join the group section, place a checkmark in the Allow members external to this organization to Allow new users not in groups.bates.edu.
  • Click on the Select who can join button from the same section, and click on Public.
  • Click on the Save button to keep your changes.

Individuals who do not have a Bates email address can now join the group by addressing an email message to the group in the following format:

  • groupname+subscribe@groups.bates.edu
    • groupname is the name of the Bates G Suite Group.
      • Example: To Subscribe to the Forsale group, the message would be addressed to forsale+subscribe@groups.bates.edu.

    • No message subject or body is needed.
    • The individual subscribing to the group will receive an email message to confirm their subscription to the group.

  • To be removed from a group, address an email message to groupname+unsubscribe@groups.bates.edu

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