Students Approved to Remain in Residence

Last updated on March 20, 2020

What Students Approved to Remain in Residence Need to Know

We understand this is a challenging and uncertain time for our students who have been permitted to remain in housing for the remainder of the winter semester. Please know that faculty and staff across the college are here to help you. In particular, the Office of Residence Life and Health Education (ORLHE) is here to support you as we navigate the days ahead together. Should you need anything at all during this time of transition, please do not hesitate to email any member of the ORLHE team

For the balance of the winter semester, students permitted to remain in housing will have very limited access to campus facilities due to the COVID-19 public health crisis. As such, it will not be possible to fully replicate the experiences typically provided to students in residence.

The message is clear from public health officials: We must make decisions that encourage social distancing whenever possible. Your cooperation with the limitations and expectations outlined by staff working to support you is very important as we continue to work together to mitigate health risks and complete the winter semester.

Like your peers who have departed campus, students in residence are expected to utilize remote learning resources to remain in contact with faculty and staff.

Social Distancing Expectations

All policies and expectations outlined in your existing housing contract are still in effect in your new housing assignment, along with your responsibilities under the Bates Code of Student Conduct. Additional expectations are in place based on the context of the COVID-19 public health crisis.

Students who remain on campus through the end of the winter semester are expected to practice and abide by all COVID-19 public health guidelines. Here is general guidance for individuals residing on campus:

Follow Social Distancing Guidance
  • Do not travel to areas of campus where you do not have access.
  • Do not host guests from off campus including other Bates students who are not approved to remain in residence.
  • Keep a distance of at least 3 to 6 feet (1 to 2 meters) between yourself and others. Please be particularly considerate of this distance with staff working in your building.
  • Avoid all unnecessary physical contact with others.
  • Do not congregate in groups larger than 10.
Follow CDC and WHO Best Practices
  • Follow CDC guidelines for effective handwashing: 20 seconds with soap and water.
  • Practice proper coughing/sneezing practices.
  • Avoid touching your face.
  • Dispose of any items coming into contact with your mouth.
Communicate Your Needs to Professional Staff at Bates
  • Use the COVID-19 website to stay informed and up to date.
  • Communicate your needs or concerns to appropriate support staff. Report urgent issues and emergencies to Security by calling 207-786-6111

Residence Life professional and student staff are ready to support you via email: housing@bates.edu.

Campus Access

During the COVID-19 public health crisis, students permitted to remain in residence will not have access to campus facilities other than the residence hall to which they are assigned, the Benjamin Mays Center, Post & Print for mail only, and necessary Dining Services facilities.  

The following types of meetings should be conducted remotely in accordance with guidelines issued to all students:

  • Academic meetings (thesis meetings, advising meetings, etc.)
  • Student Support Advisor (SSA) meetings
  • Purposeful Work meetings
  • SEVIS/International Student Support meetings
  • Coach meetings
  • Counseling and Psychological Services meetings
  • Any other meetings with professional staff

Housing Assignment Information

Students permitted to remain in residence for the duration of the winter semester will live in the Village — Moody House, Rzasa House, and Hopkins House — and have 24/7 access to the Village. Note: Students will have periodic access to the Benjamin Mays Center.

Moving to New Housing Assignment

Students permitted to remain in housing will move to the Village on Saturday, March 21. More details about housing and moving will be emailed to students.

  • Moving assistance will be available from 10 a.m. to 5 p.m.
  • Vans and help with moving items will be provided by Athletics staff in the Benjamin Mays Center.
  • Please be ready to begin moving your belongings beginning at 10 a.m. on Saturday, March 21.

Dining & Meals

Dining Services will be working with residents to ensure that access to meals and snacks continues.

Meals: Schedule/Location

  • March 26 Until Further Notice
    • Continental Breakfast: 8 a.m. to 10 a.m. – Milts in Commons – Students Only
    • Hot Lunch: 11 a.m. to 2 p.m. – Bobcat Den – Students Only
      • Students will be served in shifts based on residence hall:
        • Moody: 11 a.m. to noon
        • Rzasa: noon to 1 p.m.
        • Hopkins: 1 p.m. to 2 p.m.
    • Hot Dinner: 5 p.m. to 8 p.m. – Bobcat Den – Students Only
      • Students will be served in shifts based on residence hall:
        • Moody: 5 p.m. to 6 p.m.
        • Rzasa: 6 p.m. to 7 p.m.
        • Hopkins: 7 p.m. to 8 p.m.
    • Evening Snack – 5 p.m. to 8 p.m. – Available for pick-up outside the Bobcat Den – Students Only

Students who remain on campus through the end of the winter semester are expected to practice and abide by all public health guidelines in mitigating the spread of COVID-19.  Given this, Dining will operate a Grab and Go model and are discouraging students from eating in the Den. Additionally, no more than 10 diners will be allowed in the Den at one time.

We have set up an e-mail address to streamline communication. Should you need to contact Dining Services, please use the following address: diningfood@groups.bates.edu.

Post & Print

Students permitted to remain in residence will have access to Post & Print for mail services only. Post & Print is open on Mondays, Wednesdays, and Fridays from 11 a.m. to 2 p.m. Students will receive email notifications when mail arrives for them.

Campus Safety

Campus Safety specialists continue to patrol campus and are available to assist with urgent questions or emergencies that may arise. 

  • For assistance with an emergency please call Security at 207-786-6111.
  • For assistance with an urgent issue, please call Security at 207-786-6254.

Campus Safety provides security and emergency services for the campus community 24/7. Please continue to call us for lockouts, shuttle service, medical complaints, parking issues, facility issues (after hours and on weekends), emergency situations and other related services.

Bates Health Services

Bates Health Services will provide medical care for students via the Family Medicine Residency Clinic at Central Maine Medical Center.

Located at 76 High St. in Lewiston, the Family Medicine Residency Clinic comprises physicians, medical residents, registered nurses, patient services representatives, and support staff.

Familiar faces from Bates Health Services will be on-site at the residency clinic providing care.

  • To set up an appointment, students should call the Residency Clinic at 207-795-2800.
  • Shuttles to and from your appointment can be scheduled by calling Bates Campus Safety at 207-786-6254. Note: Please call 30 minutes prior to your scheduled appointment.
What do I do if I am presenting with symptoms associated with COVID-19?

If you are feeling ill and you believe you are showing symptoms that may be associated with COVID-19, you should do and know the following:

  • Contact Central Maine Residency clinic at (207) 795-2800, to be triaged by a nurse over the phone, and notify Abby Alfred, Manager of Outreach and Support Services, (aalfred@bates.edu) that you are not feeling well and you are in contact with CMMC.
  • Tell the CMMC triage nurse your symptoms and that you are in a “congregate or communal living environment” at Bates College.
  • The triage RN will use a strict criteria to determine if you are to be tested for COVID-19, and will direct you as to where to go.
  • If they do test you for COVID-19, they will give you the most updated discharge instructions from the testing locations. These will likely include directions to return to Bates and go directly to quarantine housing for 48 hours – pending the outcome of the test.
  • After 48-hours, the results of your test will be available and, if positive, next steps to reduce community spread will be enacted. These may include extending quarantine based on symptoms and infectivity. This could last up to 14 days total. 
  • If they do not test you for COVID-19, they will give you discharge instructions about the nature of your current illness and how to keep yourself and your community well. 

Counseling & Psychological Services (CAPS)

Counseling (Therapy and Case Management)

CAPS will offer counseling services via telephone or video-based conferencing to Bates students permitted to remain on campus. Please contact CAPS by email at caps@bates.edu to request an appointment. Note: Starting on Wednesday, March 18, no in-person appointments at CAPS will be offered. 

CAPS will use the Healthcare version of Zoom for video-based services. They will start offering Zoom appointments on Monday, March 23. Please check our website for updates. Students need to sign an informed consent to utilize this service: Please follow these instructions for set up before an appointment will be scheduled. 

Psychiatry (Medication)

If you are a current client of CAPS and have questions about psychiatry (medication), please email caps@bates.edu

CAPS is currently not accepting new patients seeking medication. Please email us at caps@bates.edu with any questions or concerns, or if you need to know about local community resources available to you.

After Hours Counseling

To speak to a crisis counselor 24/7, call 207-786-6200 and press “0” at the prompt. 

CAPS Updates Amidst COVID-19

With the transition to online learning, we will be posting information for students on this webpage.

Religious Accommodations and Prayer

Prayer

A prayer room will be designated for students in The Village, and the specific location will be announced to students in the near future.

Religious Accommodations

Please reach out to Brittany Longsdorf (blongsdo@bates.edu) for accommodations (i.e. dietary restrictions) in observance of upcoming religious holidays.

Shuttle Service

Shuttle Services will be provided on a limited schedule to students permitted to remain in residence during the winter semester. To schedule a shuttle, please dial 207-786-6254.  This service will be available at the following times:

  • 10 a.m. to 2 p.m., Monday through Saturday 

Athletic Facilities

All athletic facilities will remain closed until further notice.

Student Employment

As on-campus positions become available, employment opportunities will be communicated via email to students permitted to remain in residence. If you are to receive a position, you will receive the appropriate access to space as designated by your work supervisor.

Summer Residency Application Process

Summer Application

This information on the  application process to remain in Bates on-campus housing over the summer in response to the COVID-19 pandemic. 

How Do I Petition to Remain in College Housing for Summer?

For those students that are still present on-campus, there will be a summer housing application to remain on campus during the summer. Only students already approved to be on-campus are eligible; students who are not on-campus are not permitted to apply. This application will be reviewed every month by the Office of Residence Life and Health Education to confirm that the students selected reason is still valid (ie. travel is still not permitted to their home country, etc.) The initial application will be available on Monday, May 18th via HouseCat and will be due on Wednesday, May 20th at noon.

What Are the Criteria for Evaluating Petitions?

Each petition will be reviewed individually. The Office of Residence Life and Health Education will use the following criteria to determine if a student would be permitted to remain in residence for the month of June. As COVID-19 is : 

  • Student is from a country identified as Warning Level 3 by the Centers for Disease Control and travel restrictions that make it impossible for the student to return home.
  • Student is a graduating senior who is an international student who has already applied for OPT and is required to remain in the United States.
  • Student’s legal residence is Bates College.
  • Student has significant extenuating personal, family, or other circumstances

Approvals

The Office of Residence Life and Health Education will review and decide upon all student applications to remain in residence during the Summer. The committee will consult with other staff or faculty as necessary. Decisions will be sent as they are made and by Friday, May 20th at the latest. The applications will be reexamined in the middle of every month for approval to stay on-campus the following month. 

How Do I Appeal a Petition Decision?

If a student’s application is denied, the student will be permitted to submit a written petition to housing@bates.edu only if it includes information not presented in the original petition. 

If My Petition Is Approved, What Next?

All students approved to remain in residence may stay on campus until at least June 30. Our office will try and minimize disruptions to students’ living arrangements as much as possible. In mid- June a second petition process will occur and so on throughout the summer. Each round we will assess the needs of students on campus and the reasons for remaining on-campus. 

What about meals?

If you are permitted to remain on-campus for the summer, as during the school year, you will be required to have a full meal plan over the summer as cooking facilities will not be available. This will consist of two meals daily: brunch and dinner. Your student account will be charged $98.00 per week. Students who have questions on financial assistance for meals should contact Kim Trauceniek at ktraucen@bates.edu

What about rent?

No students will be charged rent over the summer.

What if I do not wish to remain on campus or my petition is denied?

All students not approved to stay in residence for Summer must vacate their current room in the Village by Tuesday, June 2. Students who may require financial assistance to travel home should contact Kim Trauceniek at ktraucen@bates.edu